SUMMARY: The Account Receivables Specialist is responsible for the timely and accurate processing of incoming payments, resolving discrepancies as needed and working with the Accounting Manager to maintain an updated vendor database.
ESSENTIAL DUTIES:
- Daily bank reconciliation, processing customer invoices and cash receipts
- Balance sheet reconciliation
- Investigate and resolve customer disputes in a timely manner.
- Perform collection activities for past due customer accounts including demand letters when necessary.
- Review customer account status via Accounts Receivable aging, placing accounts over 60 days on credit hold.
- Check credit references for new customers using D & B reporting.
- Verify customer’s balances and submit weekly report of credit holds.
- Process vendor credit card purchases and prepare month end accrual
- Communicate with customers to obtain payment status.
- Weekly Collections Report to Management.
- Make sure the updated Credit Hold list is generated daily.
- Respond to credit reference requests.
- Collect state Tax-exempt Certificates and taxpayer Identification (W-9) forms as required.
MINIMUM EXPERIENCE & SKILLS REQUIRED:
- 2+ years of experience in Accounts Receivable.
- Accounting degree is strongly preferred; equivalent combination of education and experience will be considered.
- Strong knowledge of Accounts Receivable functions, including invoicing, account reconciliation, cash application, collections, and resolving account discrepancies.
- Excellent attention to detail with strong organizational and time management skills.
- Proficient computer skills, including experience with computerized accounting systems and Microsoft Office Suite.
- Experience with accruals and computerized accounting systems; IQMS experience preferred.
- Ability to maintain confidentiality and demonstrate a high level of professionalism.
- Prior experience in a manufacturing environment is preferred.
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