We are seeking an Accounting Assistant to help with our daily accounting functions including but not limited to Credit Card reconciliations, AP, AR, etc
Who You Are:
- Environment is a family office setting (family members may work in the office).
- Less “corporate” than a traditional professional services environment; cultural comfort matters.
- Energetic, engaged personality; comfortable with a fast-paced, transactional workflow.
Key ResponsibilitiesDaily Bookkeeping & Transaction Processing
- Accurately record daily purchases, expenses, income, and other financial activities using QuickBooks.
- Prepare and post journal entries as needed to ensure accurate categorization and reporting.
Bank, Account & Credit Card Reconciliations
- Reconcile and verify credit card purchases, ensuring proper documentation and coding.
Accounts Payable, Billing, Invoicing & Collections
- Create weekly invoices for all open jobs and maintain an effective cadence for billing.
- Track invoices, payments, and overdue accounts/rents while maintaining strong vendor relationships.
Reporting & Stakeholder Support
- Run and deliver QuickBooks financial reports for management and external accountants.
Required Skills & Experience
- Accounting background
- Strong QuickBooks experience (required).
- High proficiency in Microsoft Excel.
- 5+ years of bookkeeping/accounting (or closely related) experience.
- Strong understanding of GAAP and solid accounting fundamentals.
- Ability to work quickly while maintaining accuracy; exceptional attention to detail.
- Highly organized, proactive, and self-directed with strong follow-through.
- Strong communication and interpersonal skills; able to build trust with vendors and partners.
Nice to Have
- Associate’s degree or higher in Accounting/Finance (preferred).
- Contract or project-based accounting background.
- Experience in a high-transaction, multi-entity, or fast-moving environment.
Benefits (Strong Package):
- Paid vacation and holidays
- Health and dental insurance options
- Potential for 100% employer-paid medical insurance (depending on plan eligibility)
- Bonus potential
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