Hiring for a Program Coordinator for a healthcare facility in Boston, MA
Schedule: Monday thru Friday 8 hour days. Hybrid model – 2/3 days from home and other 2/3 days in office.
Pay Rate: $26-28/hr (based on experience)
Job Description Summary
Working in the Faculty Development Office, under the supervision of the Associate Dean and the Director Faculty Development, the Program Coordinator will be responsible for coordinating all administrative and operational activities of the professional development programs offered. There are six (6) longitudinal programs, career & CV consultations, and seminar series offered each academic year to the medical campus faculty to support the advancement, promotion, and vitality of the diverse faculty on the campus. The main responsibilities will include outlook calendar management, coordination of logistics, program activities, and various data entry/administrative projects.
ESSENTIAL RESPONSIBILITIES / DUTIES:
1. Program Support:
• Facilitates and coordinates the operations of the faculty development programs on the medical campus
• Works with director and staff to track program outcomes and monitor the effectiveness of the programs, adjusting as needed.
• Maintain program evaluations through Qualtrics
• Create and maintain marketing materials of the professional development programs
• Maintain Faculty Development website
• Coordinate the program application process and manage the coordination of the Admissions Committees
2. Administrative:
• Manage Outlook calendar invites and meetings for Associate Dean and faculty development programming
• Generate agendas, record minutes, and track action items for meetings
• Maintain office process manuals and data management systems ensuring timely and accurate data collection
• Assist with the reports for department chairs and executive leadership to access effectiveness of programs
• Monitor and maintain inventory of supplies and equipment, purchases products as needed within established budget
• Coordinate logistical needs for programs including audio-visual and technology requirements, catering, room scheduling etc., as needed
OTHER DUTIES:
• Conform to hospital standards of performance and conduct exceptional customer service
• Utilize hospital’s behavioral standards as the basis for decision making and to support the hospital’s mission and goals
• Perform other duties as needed
JOB DESCRIPTION CHARACTERISTICS:
EDUCATION:
Bachelor’s Degree (or equivalent combination of formal education and experience) required.
EXPERIENCE:
Minimum of 1-2 years administrative/program coordinator experience. Non-profit, healthcare, and/or education program coordination is a plus.
KNOWLEDGE AND SKILLS:
• Ability to be self-directed, prioritize essential tasks and balance numerous responsibilities.
• Must have excellent interpersonal skills, including an ability to work with diverse individuals from a variety of disciplines, and on a variety of levels.
• Excellent oral and written communication
• Proficient with standard Microsoft programs (i.e., MS Word, Excel, PowerPoint, Outlook) and web browsers.
How to apply.
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