CONSTRUCTION ACCOUNTS RECEIVABLE SPECIALIST

Job Description

Primary Purpose

The ideal candidate will have experience working in the construction industry and understand the unique billing and collection requirements associated with construction contracts, including progress billing, retainage, change orders, lien waivers, and customer-specific billing requirements.

This position requires a team-oriented professional who demonstrates integrity, accountability, strong communication, and a commitment to accuracy and customer service.

Essential Duties and Responsibilities

Prepare and issue accurate and timely customer invoices in accordance with contract terms and project billing schedules.
Prepare and process AIA-style progress billings, schedule-of-values billings, time-and-material billings, and other construction-related invoices.
Track and reconcile contract values, approved change orders, billings, retainage, and payments.
Maintain accurate accounts receivable records by customer and project.
Apply customer payments, ACH receipts, wire transfers, and checks to the appropriate invoices and projects.
Monitor outstanding accounts receivable and prepare/review AR aging reports.
Proactively contact customers regarding past-due balances and document collection activities.
Work closely with Project Managers and Operations personnel to resolve billing discrepancies and obtain information required for invoicing.
Monitor and follow up on retainage receivables and coordinate final billing and collection at project completion.
Prepare and submit required lien waivers, sworn statements, pay applications, supporting documentation, and customer billing forms.
Assist with preliminary notices, notices of furnishing, lien-related documentation, or other payment-protection requirements as applicable.
Maintain customer portals and submit invoices through customer-specific electronic billing systems.
Reconcile customer accounts and investigate unapplied cash, short payments, deductions, and disputed invoices.
Assist with month-end closing procedures, including AR reconciliations and reporting.
Provide information and documentation for internal and external audits.
Maintain organized electronic records of invoices, payment applications, contracts, change orders, lien waivers, and collection correspondence.
Perform other accounting and administrative duties as assigned.

Qualifications

Required

2+ years of accounts receivable, billing, or accounting experience.
Strong understanding of basic accounting principles and accounts receivable processes.
Proficiency with Microsoft Excel, including formulas, sorting, filtering, and reconciliation of data.
Strong organizational skills and attention to detail.
Ability to manage multiple projects, customers, deadlines, and billing requirements simultaneously.
Strong written and verbal communication skills.
Ability to professionally communicate with customers regarding billing discrepancies and past-due balances.

Preferred

2–5 years of accounts receivable or billing experience within the construction industry.
Experience with progress billing, AIA billing, retainage, schedule of values, and construction contracts.
Familiarity with construction lien waivers and payment documentation.
Experience with construction ERP/accounting software such as ComputerEase, Viewpoint Vista, Spectrum, Sage, CMiC, Foundation, Deltek, or similar systems.
Intermediate or advanced Microsoft Excel skills.
Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Key Competencies

High level of accuracy and attention to detail.
Strong follow-through and sense of urgency.
Ability to prioritize competing deadlines.
Professional and persistent collection skills.
Strong problem-solving abilities.
Ability to communicate effectively with Project Managers, customers, general contractors, and internal management.
Understanding of the relationship between billing, collections, cash flow, and project performance.
Ability to maintain confidentiality regarding financial and customer information.

Work Schedule

This is a full-time, in-person position, generally Monday through Friday during normal business hours. Additional hours may occasionally be required during month-end closing or other high-volume billing periods.

Location: Medina, OH

Benefits

Paid weekly
Competitive pay
Full-time, long-term position
Company-paid health insurance
Company-funded HSA contributions
401(k) with company match
Paid time off, vacation, and holiday pay
Vision insurance
Life insurance
Dental insurance
Referral program
Profit sharing
Employee ownership/retirement benefit
Opportunities for advancement
Paid sick time

The employer offers an employee ownership program that allows eligible employees to participate in the long-term success of the organization through a retirement-based ownership benefit.

The above description covers the principal duties and responsibilities of the position and is not intended to be a complete listing of all miscellaneous, incidental, or similar duties that may be required.

Job Type: Full-time

Physical Setting: Office

Education: Associate degree preferred

Experience: 2+ years of accounting experience required

Ability to Commute: Medina, OH required

Work Location: In person

How to apply.

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Construction AR Specialist