The Confirmation Specialist is responsible for providing administrative and operational support through the coordination, verification, and confirmation of Purchase orders, project details, schedules, and related documentation.
This role serves as a key communication point between purchasing and other internal teams to ensure accuracy, timely follow-up, and a high level of customer service.
Key Responsibilities
- Review and confirm Purchase orders, project details, and related documentation for accuracy and completeness
- Communicate with vendors, and internal teams regarding order status, scheduling, and required follow-up items
- Maintain and update data within the ERP system, and internal tracking systems
- Coordinate confirmations related to shipments, or service activities
- Prepare and distribute confirmation follow up emails, reports, spreadsheets, and supporting documentation
- Identify discrepancies or missing information and proactively resolve issues with appropriate stakeholders
- Provide timely responses to inquiries
- Ensure compliance with company procedures, documentation standards, and communication expectations
- Support continuous improvement initiatives to improve administrative efficiency and accuracy
Qualifications
- High school diploma or equivalent required; associate degree preferred
- 1–3 years of administrative, customer service, coordination, or office support experience preferred
- Strong attention to detail and organizational skills
- Excellent written and verbal communication skills
- Ability to prioritize tasks and manage multiple responsibilities simultaneously
- Proficient in Microsoft Office Suite, including Excel, Outlook, and Word
- Experience with ERP systems preferred
- Ability to work independently while collaborating effectively with cross-functional teams
How to apply.
Apply through TopOneHire and we forward your application to the hiring employer. TopOneHire is a publisher and listings platform — we do not screen, interview, or make hiring decisions.