Administrative Operations
- Manage day-to-day office operations and workflow
- Maintain office systems, procedures, and organizational processes
- Order and manage office supplies and equipment
- Coordinate mailings, deliveries, and office communications
- Maintain calendars, schedules, and meeting logistics
- Ensure that the Salesforce database information is accurate and up to date
- Oversee the updating of the Supervisor Handbook each year
- Participate in Cristo Rey Network conference calls and projects, as requested
Staff Support & Coordination
- Support the department coordinators/staff
- Schedule the weekly office meetings and set the agenda for meetings.
- Collect weekly accountable reports from coordinators – unsubmitted timecards, fines, low timecard ratings, report card grades and comments, etc.
- Serve as a point of contact for visitors, families, partners
- Assist with onboarding and orientation of new employees
- Coordinate internal communication and office coverage (morning and afternoon checking)
- Help maintain a positive and professional office environment
- Oversee the professional development training of staff
- Serve as a back-up driver when needed
Financial and Recordkeeping Responsibilities
- Work in collaboration with the Finance Office for fines and collection
- Maintain accurate records, databases, and filing systems
- Handle confidential documents and information appropriately
Communication and Customer Service
- Answer phones, emails, and inquiries professionally
- Greet visitors and direct them appropriately
- Communicate clearly with staff, families, and partners
- Prepare correspondence, reports, and presentations, as requested
Event and Meeting Coordination
- Schedule office meetings and prepare materials
- Coordinate events, training (Supervisor) or staff gatherings
Compliance & Organizational Support
- Ensure office procedures comply with organizational policies, (i.e. I-9s)
- Help maintain student files and required documentation
How to apply.
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