Community planning organization hiring for office assistant/coordinator.
Type: temp to hire
Schedule: Monday through Friday, 10AM – 4PM
Requirements:
- Minimum 2-3 years of administrative support
- Associates/Bachelors Degree preferred
- Intermediate to advanced MS Office skills (Word, Excel, PowerPoint)
- Bilingual is a huge plus
Responsibilities:
- Calendar management
- Support organization of general meetings
- Drafting and editing correspondence
- Preparing materials for presentations and meetings
- Collaborating on presentations
- Answering and directing calls and welcoming visitors
- Filing
- Maintaining and ordering supplies
- Maintenance of office layout, systems, and supplies
- Manage event rental process including preliminary needs assessment, pricing, on-site support, and contracts
- Manage phone and email inquiries
- Assist with community outreach, PR materials, tours of the property
- Support and planning events, programs, and conferences
- Support calendar of events and newsletter
- Point of contact for all vendors and contractors’ onsite appointments such as security, exterminator, security issues
- Support systems for ensuring vendor contracts are managed effectively
- Support property management initiatives and resolution of property management issues
- Manage the administrative processing and reporting of donations as well as follow up correspondence and donor outreach
- Assist with oversight and maintenance of record keeping
- Attend and contribute to weekly staff meetings, staff retreats, and occasional board meetings
- Represent company at events and public presentations as needed
How to apply.
Apply through TopOneHire and we forward your application to the hiring employer. TopOneHire is a publisher and listings platform — we do not screen, interview, or make hiring decisions.