Receptionist
Providence, RI
Contract To Hire – (Could become temp to hire)
Hours:
Monday- Friday 8:30 AM – 5 PM
Requirements:
- High school diploma or equivalent required; associate degree or additional administrative training preferred.
- Minimum of one to three years of receptionist, administrative assistant, customer service, or related office experience preferred.
- Conversational Spanish required.
- Strong interpersonal skills with the ability to interact professionally and courteously with visitors, donors, volunteers, clients, vendors, and staff.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
- Ability to prioritize multiple tasks, manage competing demands, and meet deadlines in a fast-paced environment.
- Experience operating standard office equipment, including multi-line telephone systems, copiers, printers, and postage equipment.
- Ability to maintain accurate records and manage office supply inventories.
Responsibilities:
- Answers and directs incoming calls to the appropriate Food Bank staff member.
- Receives, logs, sorts, and distributes incoming packages, internal mail, and faxes to the appropriate staff or departments; notifies departments when mail is ready for pick-up.
- As a backup, maintains office and coffee/breakroom supply inventories, ensuring supplies are stocked, organized, and ordered in a timely manner.
- Processes office supply requests for Food Bank departments and general office supply closets.
- Places Amazon orders in accordance with established procedures.
- Orders supplies for office equipment, including fax machines, printers, postage machines, and other equipment.
- Manages Konica Minolta service ticket submissions and toner ordering to support uninterrupted office operations.
- Manages reception break and PTO coverage scheduling in Teams.
- Assists the Finance and Administration, Development and Programs, and Operations departments with projects as needed.
Pay Rate:
- $25 – $27/hr
…Pay Statement and Pay Transparency Laws: rate of pay listed is on a per hour basis. You will be entitled to health insurance once employed for 60 days and you must work 30 hours per week, on average, per month to enroll and maintain health insurance through Complete Staffing Solutions. Once both qualifiers are met you must complete the enrollment packet and your benefits will start on the first of the subsequent month. ..It is our policy to provide equal employment opportunity to all individuals regardless of race, color, sex, sexual orientation, religion, disability, age, veteran status, ancestry, national or ethnic origin or any other legally protected class. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful. We are strongly committed to this policy, and believe in the concept and spirit of the law.#ZIP
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