Administrative Assistant
Location: Boston, MA (On-site 3 days/week: Monday–Wednesday)
Schedule: 9:00 AM – 2:00 PM
Pay: $25–$30/hour, depending on experience
Key Responsibilities
- Answer and route phone calls, emails, and general inquiries appropriately
- Greet visitors and manage front desk reception duties
- Coordinate conference room scheduling and setup
- Manage building visitor check-in, access, and security protocols
- Process incoming and outgoing mail, including sorting and distribution
- Scan, process, and route invoices and checks (tenant and non-tenant)
- Support remote employees by scanning and forwarding mail as needed
- Maintain office and kitchen supplies, ensuring inventory is stocked
- Place supply orders and track deliveries
- Handle building service requests (lighting, temperature, cleaning, ID badges, etc.)
- Coordinate with vendors for office services (e.g., beverages, cleaning, shredding, supplies, shipping)
- Manage FedEx shipments and coordinate outgoing packages on a weekly and as-needed basis
- Track and maintain company swag inventory, including restocking
- Assist with seasonal tasks such as sending holiday cards to clients and partners
General Administrative Support
- Provide ongoing administrative assistance to staff and leadership
- Support ad hoc projects and initiatives as needed
- Maintain confidentiality and handle sensitive information with discretion
Qualifications
- 3+ years of experience in office administration, administrative support, or a similar role
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail
- Ability to prioritize tasks and anticipate needs proactively
- Comfortable working independently and taking initiative
- Professional demeanor with strong interpersonal skills; able to interact with all levels of staff
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Willingness to handle a variety of tasks, including routine and hands-on responsibilities
Working Conditions
- Primarily office-based work using a company-provided laptop
- Occasional lifting, bending, and moving of boxes or supplies
- Must be able to lift up to 10 pounds at times
…Pay Statement and Pay Transparency Laws: rate of pay listed is on a per hour basis. You will be entitled to health insurance once employed for 60 days and you must work 30 hours per week, on average, per month to enroll and maintain health insurance through Complete Staffing Solutions. Once both qualifiers are met you must complete the enrollment packet and your benefits will start on the first of the subsequent month. ..It is our policy to provide equal employment opportunity to all individuals regardless of race, color, sex, sexual orientation, religion, disability, age, veteran status, ancestry, national or ethnic origin or any other legally protected class. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful. We are strongly committed to this policy, and believe in the concept and spirit of the law.#ZIP
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