17 admin clerical jobs found

The administrative assistant is responsible for providing oversight of the building lobby, waiting, and reception areas, while maintaining a high level of confidentiality for the agency, its clients, and visitors. The administrative assistant welcomes and assists clients and visitors, maintains a hospitable environment, is knowledgeable of the programs within the site they are serving, and has good representation both visually and personally. The administrative assistant performs clerical tasks to support programs and general operations.  SHIFT:  Monday-Friday 10:00AM-6:00PM and when night classes are in session the schedule is 12:30PM-8:30PM ESSENTIAL FUNCTIONS  Greet all employees and visitors in a professional manner. Ensure building safety by closing of building, including unlocking and locking front and side entrances, parking lot gate, and arming and disarming alarm at end of business day, as needed. Notify Office Manager and Vice President of all safety concerns....

Lead Clinical Office Coordinator Full Time, Lead Clinical Office Coordinator, Shared Specialty Practice, Emerson Health, Concord, MA Join Our Team and Make an Impact in Patient Care We are seeking a detail-oriented and experienced Lead Clinical Office Coordinator to support our physicians and ensure the smooth daily operations of our medical office. In this leadership role, you’ll serve as a key connection between clinical and administrative teams—helping deliver high-quality, patient-centered care. If you thrive in a fast-paced healthcare environment, enjoy leading teams, and are passionate about improving the patient experience, we’d love to hear from you. Position Overview Reporting to the Practice Manager and working closely with our physicians, the Lead Clinical Office Coordinator plays a vital role in coordinating office operations, supporting clinical workflows, and guiding administrative and clinical staff. Key Responsibilities...

Medical Assistant/Receptionist Neurology Medical Assistant/Receptionist, Neurology, Emerson Health, Concord, MA We’re looking for a compassionate, detail-oriented Medical Assistant / Clinical Office Coordinator to join our growing healthcare team. In this vital role, you’ll be at the heart of the patient experience—helping ensure smooth clinic operations while supporting physicians in delivering high-quality care. If you enjoy working in a fast-paced medical environment and thrive on both clinical and administrative responsibilities, we’d love to meet you. What You’ll Do Prepare patients for examinations, ensuring comfort and readiness Support physicians with clinical procedures and day-to-day patient care Coordinate office workflows, including scheduling and patient communication Maintain accurate and timely documentation in the electronic medical record (EMR) Provide exceptional customer service to patients both in person and over the phone...

Unit Coordinator / Medical Office Coordinator Cardio, Pulmonary, Neurology & Sleep Disorders Schedule: Monday, Tuesday, Wednesday | 7:00 AM – 3:30 PM | 24 hrs per week. Join our healthcare team as a Unit Coordinator / Medical Office Coordinator supporting our Cardio, Pulmonary, Neurology, and Sleep Disorders departments . In this role, you will be the welcoming first point of contact for patients, visitors, and physicians while helping ensure smooth daily operations within the department. Reporting to the Director of Cardio/Pulmonary/Neurology/Sleep Disorders , this position is responsible for greeting patients, managing incoming calls, and assisting with medical record processing and administrative support for the 4 East department. The ideal candidate is organized, professional, and committed to delivering exceptional patient service . Maintaining patient confidentiality in accordance with HIPAA guidelines and demonstrating Service Excellence...

About Zevra Therapeutics, Inc. We are a rare disease therapeutics company leading with science to make life-changing therapeutics available to patients with significant unmet needs. We involve key thought leaders, physicians, patients, care partners, and advocacy groups in all of our clinical and regulatory development strategies. With a keen understanding that drug development often requires creative solutions, we have the insight and expertise to forge new pathways to success that others have missed. By following the data without bias, our transparent narratives and common-sense perspective have successfully overcome complex development challenges to make much-needed therapies available to patients. Nimble and dauntless, we push boundaries beyond what is thought to be possible and advance new therapies that have the potential to bring meaningful improvement to patients’ lives. About the role The Executive Assistant to the Chief Executive Officer provides...

Hudson, MA Pay: $25 per hour Schedule: Monday–Friday, 8:00 AM–5:00 PM Responsibilities: Handle customer service inquiries (phone/email) Enter and process customer orders Run reports and support inside sales Assist with general office and administrative tasks Qualifications: Customer service and order entry experience preferred Excel knowledge required Manufacturing experience a plus, not required Detail-oriented and able to multitask #toponehire 

Description:   We inspire our guests to create core memories through meaningful connections and unforgettable outdoor experiences. Are you the go-to person everyone relies on to lead, organize, and make things happen — all while keeping it cool under pressure? Do you thrive on creating unforgettable guest experiences in the great outdoors? If so, it’s time to level up your hospitality career with AutoCamp. AutoCamp is on the lookout for an Operations Supervisor (Food, Beverage, & Retail) to bring the magic to our one-of-a-kind outdoor hospitality destinations. You’ll be the glue that holds together our Front Desk, Food & Beverage, and Retail operations — ensuring guests have a seamless, unforgettable stay under the stars. Who You Are: A hospitality pro with a knack for leadership and a love for the outdoors A wizard with PMS and POS systems (and yes, you know what those acronyms mean ??) A people-person with a sharp eye for detail and a passion for guest service...

Paralegal (Public Finance required) Our client, a nationally recognized law firm with a robust Public Finance practice, is seeking a direct hire Public Finance Paralegal to join its growing team. This hybrid opportunity offers the ability to sit in any of the firm’s following office locations: - Baltimore, MD - Boston, MA - Wayne, PA - Harrisburg, PA - New York, NY - Philadelphia, PA - Pittsburgh, PA - Princeton, NJ - Washington, DC - Wilmington, DE This role supports attorneys in all phases of municipal bond and other public finance transactions, including document preparation, due diligence, closing coordination, and post-closing compliance. The ideal candidate will have experience with bond financings, official statements, and complex, multi-party transactions within a law firm environment. Strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced transactional setting are essential. This is an...

Remote Vacation Planning Job Title: Remote Assistant | Booking Vacations About Us: We help individuals, couples, and families turn their dream vacations into reality. From tropical getaways and cruises to group adventures and milestone celebrations, we provide expert planning and personalized support at every step of the travel journey. Position Overview: We are seeking a dependable and detail-oriented Remote Assistant to support our vacation booking process. In this role, you will work closely with our travel planning team to research destinations, prepare quotes, manage reservations, and assist clients with pre- and post-booking communication. This is a fully remote position ideal for someone who enjoys organizing, helping others, and being part of a travel-focused team. Key Responsibilities: Assist in researching and recommending vacation packages, resorts, cruises, and accommodationsSupport the preparation and delivery of travel quotes and proposalsProcess and update...

Job Ref:JR-900 Location:10 Brookline Place, BROOKLINE, MA 02445 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$72,980.00 - $88,035.00 per year Overview This position is located within the Center for Clinical & Professional Development CCPD), which falls under Nursing and Patient Care Services (NPCS). Under minimal supervision, the Executive Assistant I provides high-level administrative support primarily to Vice Presidents and above or a comparable level executive. Work requires some analysis and use of initiative and independent judgement. The Executive Assistant I is often called upon to communicate on behalf of executive(s) to other employees. The Executive Assistant I conducts work assignments of increasing complexity with some latitude for independent judgement and remains knowledgeable of corporate policies. This position’s work location is hybrid with two or three...

ONSITE RESPONSIBILITIES   Research Interviewing witnesses Assistance at arbitration hearings Tracking filings Managing attorney calendars and multi-faceted administrative support including answering phones and booking travel.  REQUIREMENTS 5+ years paralegal experience Outgoing personality Good with systems Can work in small office Proactive personality Solid people/communication skills Dependable, reliable and professional Excellent organizational skills #zip

Planner II – Littleton, MA – $85K Description Position Summary The Planner II is responsible for end-to-end planning and execution of material and production plans for complex, long-lead, engineered-to-order medical systems and service assemblies. This role operates at the system and project level, translating MRP outputs, engineering releases, and SIOP commitments into executable production plans that support on-time system delivery, service fulfillment, and regulatory compliance. The Planner II acts as a cross-functional integrator, working closely with Manufacturing, Purchasing, Engineering, Quality, and Program Management to manage schedules, material readiness, and execution risk across assigned systems or service programs. Key Responsibilities Develop and maintain system-level production plans aligned to approved SIOP and master schedules Create, release, and manage work orders, jobs, and build packages in ERP/MRP systems Plan and sequence production...

Real Estate Legal Assistant – Boston National law firm seeks an experienced legal assistant to provide administrative and transactional support to real estate attorneys. Responsibilities include drafting, editing, and proofreading documents; preparing closing binders; coordinating lender and due diligence materials; processing client intake forms; managing calendars, meetings, and travel; handling client communications; and organizing files in the firm’s document management system. Position also involves billing review, expense reporting, time entry, and maintaining attorney contacts. Requires 5+ years of legal administrative experience in real estate transactions, proficiency in Microsoft Office, strong organizational skills, attention to detail, and the ability to manage multiple priorities under deadlines.   Salary $75-100,000   #toponehire

Key Responsibilities Accounts Payable Duties Process vendor invoices accurately and in a timely manner Match invoices with purchase orders and receipts Enter and maintain AP data in Sage accounting software Prepare and process payments (checks, ACH, etc.) Reconcile vendor statements and resolve discrepancies Maintain organized and accurate AP records and files Assist with month-end closing related to accounts payable Reception / Administrative Duties Answer and route incoming phone calls professionally Greet visitors and assist as needed Manage incoming and outgoing mail Perform general administrative tasks to support office operations Communicate with vendors and internal staff regarding payment inquiries Qualifications & Requirements Previous accounts payable...

Job Ref:JR-116 Location:10 Brookline Place, BROOKLINE, MA 02445 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$86,720.00 - $101,090.00 per year Overview Under minimal supervision, the Executive Assistant II provides high-level administrative support primarily to Vice Presidents and above or a comparable level executive. Work requires some analysis and use of initiative and independent judgement. The Executive Assistant II is often called upon to communicate on behalf of executive(s) to other employees. The Executive Assistant II conducts work assignments of increasing complexity with considerable latitude for independent judgement, has a broader scope of responsibilities, takes on more complex and independent tasks as well as remains knowledgeable of corporate polices. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing...

Administrative Fellowship One-Year Fellowship Full Time, Administrative Fellowship, Physician Practice Admin, Emerson Health, Concord, MA Are you a graduate student or recent master’s graduate passionate about healthcare leadership and physician practice management? Emerson Practice Associates (EPA) is seeking a highly motivated Administrative Fellow to join our leadership team for a one year immersive fellowship experience. This is a unique opportunity to gain executive level exposure, lead high impact healthcare projects, and develop advanced healthcare management skills under the direct mentorship of the Vice President of Emerson Practice Associates. About the Role The EPA Administrative Fellowship is a structured, one year leadership development program designed to provide hands on experience in healthcare operations, revenue cycle management, strategic planning, and physician practice administration. Reporting directly to the Vice President of EPA...

Job Ref:JR-2364 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Research Administration Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Overview The Vice President of Medical Oncology Research is an executive within the Dana-Farber Cancer Institute. The VP of Research will serve as the centralized, research-specific point of contact and “go-to” expert for the Department Chair, Division Chiefs, Senior Directors, and other key leaders on broad and complex research issues, with a direct line to the SVP consistent with modern best practices in academic research governance. The VP of Research is responsible for the strategic direction, integration, and oversight of all research activities within the Department of Medical Oncology. This includes leadership of wet and dry lab programs, clinical and translational research, research administration, and research infrastructure across multiple sites. The role requires a seasoned research leader with...