Job Summary:
We are seeking a highly organized and detail-oriented professional to manage daily office operations while overseeing accounts payable, bookkeeping, and administrative functions. This multifaceted role requires someone who can balance financial accuracy with operational efficiency, ensuring smooth office workflows and reliable financial reporting.
Key Responsibilities:
Office Administration & Management

• Oversee daily office operations and ensure a well-organized, efficient workplace
• Manage office supplies, vendor relationships, and service contracts
• Coordinate meetings, schedules, and internal communications
• Maintain filing systems (physical and digital) and ensure data accuracy
• Support HR functions such as onboarding, time tracking, and employee records

Accounts Payable (AP)

• Process vendor invoices, verify accuracy, and ensure timely payments
• Maintain vendor records and resolve discrepancies
• Prepare and execute payment runs (checks, ACH, wire transfers)
• Monitor accounts to ensure payments are up to date
• Assist with month-end closing and reporting

Bookkeeping & Accounting

• Maintain general ledger and record daily financial transactions
• Reconcile bank and credit card statements
• Assist with budgeting and financial reporting
• Prepare financial statements and support audits
• Ensure compliance with accounting policies and procedures

Office Management

• Act as the primary point of contact for office-related inquiries
• Improve and implement office procedures and systems
• Coordinate with leadership on operational and financial matters
• Support special projects and process improvements

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred)
• 3+ years of experience in bookkeeping, accounts payable, or office management
• Strong knowledge of accounting principles and financial processes
• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite
• Excellent organizational, multitasking, and time-management skills
• High attention to detail and accuracy
• Strong communication and problem-solving abilities

Preferred Skills:

• Experience in small to mid-sized business environments
• Familiarity with payroll processing and HR support functions
• Ability to work independently and handle confidential information