Payroll Administrator

National Jewish Health is seeking a Payroll Administrator to ensure accurate, compliant, and timely payroll processing for employees across the organization. This role is responsible for payroll data accuracy and consistency, administering payroll taxes and deductions, and serving as a trusted resource for employee payroll inquiries.

In this role, the Payroll Administrator will:

• Process full-cycle semi-monthly payroll while ensuring accurate deductions for benefits, taxes, garnishments, and retirement contributions
• Review and validate timekeeping records to ensure accurate reporting and policy compliance
• Calculate, reconcile, and remit payroll taxes while supporting quarterly and year-end reporting, including W-2 preparation
• Provide responsive support to employees regarding pay, tax withholding, and payroll processes
• Develop payroll reports and partner with Human Resources, Finance, and Budget teams to support reconciliation and compliance activities
• Prior experience in an academic, research, or grant-funded environment is preferred.

National Jewish Health is the leading respiratory hospital in the nation and has been serving patients and advancing research since 1899. The institution is known for world-class care in respiratory, cardiac, immune, and related conditions. National Jewish Health offers a collaborative work environment where employees contribute to improving lives through patient care, research, and education.

Position Summary
The Payroll Administrator is responsible for the accurate, compliant, and timely processing of payroll, ensuring compliance with federal, state, and local regulations. This role maintains payroll data integrity, administers deductions and tax filings, reconciles payroll accounts, and serves as a primary point of contact for employee payroll inquiries. The position requires strong technical proficiency, attention to detail, confidentiality, and regulatory knowledge.

Essential Duties

1. Processes the full-cycle semi-monthly payroll for all employees. Ensures accurate deductions for benefits, garnishments, taxes, and retirement contributions. Processes final pay, off-cycle payrolls, and special payments as required.
2. Reviews and validates timekeeping records, ensuring accurate time reporting and policy compliance.
3. Respond to employee inquiries regarding pay, taxes, and direct deposit. Provides payroll documentation (employee pay statements) and educates employees on payroll process and timeliness.
4. Ensures compliance with federal, state, and local wage and hour laws and maintains advanced knowledge of payroll regulations. Directs and implements required legal or policy changes.
5. Calculates, reconciles, remits, and records payroll taxes on a pay-period, monthly, quarterly, and annual basis. Prepares and processes year-end payroll reporting, including W-2s and related tax filings.
6. Maintains oversight and compliance of foreign national employees, including taxation and tax treaty interpretation.
7. Processes and monitors retroactive labor distributions to ensure payroll costs are accurately allocated to appropriate funding sources, including sponsored projects, in support of institutional and grant reporting requirements.
8. Develops and tests payroll system enhancements, upgrades, and new functionality. Configures and maintains payroll system elements, including pay types, deductions, and pay periods.
9. Creates and generates payroll reports, data-tracking tools, and analytical solutions to support business needs. Provides payroll reporting and generates supporting information for accounting staff to assist with payroll account reconciliation and the investigation of discrepancies.
10. Partners with Human Resources, Finance, Budget, and other teams while providing responsive payroll support and maintaining strict confidentiality.

Competencies

1. Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
2. Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period. Setting high standards of performance for self and others; assuming responsibility and accountability for completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
3. Building Trust: Interacting with others in a way that gives them confidence in one’s intentions and those of the organization.
4. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to conclude; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
5. Initiative: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
6. Managing Work and Time/Project Management: Effectively managing one’s time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes project timelines based on priorities, resource availability, and other project requirements (i.e., budget); effectively evaluates planned approaches, determines feasibility, and makes adjustments when needed.
7. Problem Solving: Uses issue identification, data relation and comparison, pattern recognition, and information gathering to create analyses and make recommendations.

Supervisory or Managerial Responsibility
None

Travel
None

Core Values

1. Be available to work as scheduled and report to work on time.
2. Be willing to accept supervision and work well with others.
3. Be well groomed, appropriate for your role and wear ID Badge visibly.
4. Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
5. Promotes a workplace culture based on mutual respect and merit, where all individuals are treated fairly and provided with equal opportunity to contribute to the mission and goals of the institution.
6. Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
7. Wears appropriate PPE as outlined by the infection control policies and procedures.
8. Demonstrates compliance with all state, federal, and all other regulatory agency requirements.

Minimum Qualifications

1. Education: Associate's degree in accounting, finance, business administration, or a related field is required. Bachelor’s Degree preferred.
2. Work Experience: A minimum of 3 years’ experience processing payroll is required. Experience in processing multi-state payroll is preferred. Experience in an academic medical center preferred.
3. Special Training, Certification, or Licensure: Certified Payroll Professional (CPP) preferred. Experience in PeopleSoft and UKG software is strongly preferred. Experience with multi-state tax regulations and Foreign National Tax Treaties preferred.

Salary Range: $67,454.40 - $89,208.44

Benefits
At National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset. With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families.

• Comprehensive Medical Coverage: Multiple Cigna health plans for Colorado, regional office and remote employees. Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.
• Paid Time Off: Generous PTO accruals to use for vacation and sick days, and six paid holidays, all compliant with Colorado state sick leave regulations.
• Dental & Vision Plans: Coverage effective the first of the month after hire.
• Retirement Savings: 403(b) plan with employer contributions after two years.
• Wellness Incentives: Earn up to $200 annually for preventive health activities.
• Tuition Reimbursement: Up to $5,250 annually for full-time and part-time employees.
• Child Care Assistance: Childcare Flex Spending Account (FSA) with annual employer contribution.
• Loan Forgiveness: Public Service Loan Forgiveness (PSLF) eligible employer.
• Disability & Life Insurance: Employer-paid plans and optional buy-up choices.
• Voluntary Benefits: Full suite of coverage options such as Accident, Hospital Indemnity and Legal Plan
• Exclusive Discounts: Savings on local services, insurance, and RTD bus passes.

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