97 assistant manager jobs found

We are a boutique law Firm in Newport Beach with a team of 9. We primarily handle law that affects children and their families—Estate Planning, Probate, Trust Administration, Conservatorships, and Wills, Trusts, and Litigation.  We have a highly respected Firm and a reputation for really caring about clients. We are looking for an experienced Front Desk Office Manager and Administrative Assistant who is able to interact well with people, can multitask, and is organized. This position is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as an Office Administrator, Receptionist, Secretary, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional. If the following describes you, then YOU...

We have partnered with a Leading Aerospace Manufacturer in Bloomfield who is in need of an Assistant Office Manager to help with daily Administrative and Accounting duties. Compensation is $25-30/hour with a with a schedule of 8am – 5pm M-F Manufacturing office experience is highly preferred. Assistant Office Manager The Assistant Office Manager will supervise a small office staff and be responsible for managing corporate financials using QuickBooks. Duties include handling bank transactions, processing payroll, and reconciling accounts and some HR work. Position Responsibilities General ledger reconciliation, prepare bank reconciliation, prepare monthly and year end reports Payroll processing and distribution Reconciliation of bank accounts and credit card statements Provide help with benefits as needed Provide administrative support for human resource Strong office organizational skills, communication...

About Us: We offer comprehensive HVAC, building automation system, facilities, and energy solutions. From design to delivery, our solutions are tailored to the specific needs of high-profile organizations in commercial buildings, data centers, industrial facilities, and other mission critical sites. Job Summary:     Company Overview EMCOR Services Aircond , a wholly owned subsidiary of EMCOR Group, Inc., is the Southeast’s largest provider of commercial and industrial heating, ventilating, and air-conditioning (HVAC) services. For over 85 years, Aircond has delivered comprehensive HVAC solutions to businesses, deploying expert field technicians for maintenance, repairs, and energy-efficient system replacements. Guided by three generations of family leadership and backed by the strength of EMCOR Group, Inc., a Fortune 500 company, Aircond combines deep industry expertise with a commitment to innovation and reliability. Today, we serve single and multi-site...

WPHPA Office Assistant At White Plains Hospital, you have an opportunity to work side-by-side with some of the most talented people in the world. We have been widely recognized for our exceptional culture, world-class physicians, Magnet-designated nurses and passionate employees who make a real difference in our community. With tremendous growth opportunities, great benefits, and flexible work schedules, it is no wonder why we are consistently recognized as a Great Place To Work! Position Summary: The Physician Practice Office Assistant performs diversified office-clerical duties as well as provides excellent customer service and efficient and positive communication with patients, families, physicians, providers and outside facilities and individuals. The Physician Office Assistant will be responsible for check-in/check-out, patient registration, insurance verification, monitoring physician schedule templates as well as other duties assigned by the practice...

Amity Foundation , an internationally acclaimed Teaching, and Therapeutic Community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as a Administrative Assistant. This groundbreaking opportunity will allow you to work with our prison and re-entry programs helping the community and will also enhance your training and experience in the field. About Amity: Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building. Remembrance, Resolution, Reconciliation, Restoration, Renewal Job Summary...

About LighthouseAI LighthouseAI provides pharmaceutical state licensing software and services to pharmaceutical manufacturers, wholesale distributors, logistics companies, and pharmacies. The LighthouseAI product suite includes LighthouseAI Intelligence®, which uses artificial intelligence to automate compliance requirement research, and LighthouseAI Management® which enables maintenance. LighthouseAI creates a stress-free and streamlined state licensing experience with support from our expert industry veterans and professional solutions. This is a full-time in office position in Narberth/Penn Valley, PA. Working Hours: Monday-Friday 8am - 4:30pm Essential Duties and Responsibilities:   Office Assistant Document Management Organize and maintain physical and digital files, ensuring accurate and efficient record-keeping. Shred confidential and outdated documents in compliance with company policies. File and retrieve documents as...

WPHPA Office Assistant At White Plains Hospital, you have an opportunity to work side-by-side with some of the most talented people in the world. We have been widely recognized for our exceptional culture, world-class physicians, Magnet-designated nurses and passionate employees who make a real difference in our community. With tremendous growth opportunities, great benefits, and flexible work schedules, it is no wonder why we are consistently recognized as a Great Place To Work! Position Summary: The Physician Practice Office Assistant performs diversified office-clerical duties as well as provides excellent customer service and efficient and positive communication with patients, families, physicians, providers and outside facilities and individuals. The Physician Office Assistant will be responsible for check-in/check-out, patient registration, insurance verification, monitoring physician schedule templates as well as other duties assigned by the practice...

IT Program Assistant Who We’re Looking For (Position Overview) The IT Program Assistant provides administrative, reporting, and coordination support to the IT End User Support Services program. This role is responsible for maintaining program documentation, tracking operational metrics, supporting recurring deliverables, and assisting leadership with reporting, scheduling, and communications. The IT Program Assistant ensures that program data, records, and deliverables are accurate, timely, and compliant with contract requirements, enabling effective program execution and Government oversight. What your Day-To-Day Looks Like (Position Responsibilities) Support the Program Manager and Deputy Program Manager with daytoday administrative and operational activities. Track and consolidate inputs for recurring program deliverables, including weekly and monthly reports, dashboards, and status briefings. Prepare, format, and maintain reports, presentations, spreadsheets, and data...

About Us: Foundation is developing the future of general purpose robotics with the goal to address the labor shortage. Our mission is to create advanced robots that can operate in complex environments, reducing human risk in conflict zones and enhancing efficiency in labor-intensive industries. We are on the lookout for extraordinary People to join our team. Your previous experience in robotics isn't a prerequisite — it's your talent and determination that truly count. We expect that many of our team members will bring diverse perspectives from various industries and fields. We are looking for individuals with a proven record of exceptional ability and a history of creating things that work. Our Culture: We like to be frank and honest about who we are, so that people can decide for themselves if this is a culture they resonate with. Please read more about our culture here https://foundation.bot/culture . Who should join: You like working...

About Circle U Foods, Inc. At Circle U Foods, we’re passionate about delivering high-quality products and outstanding service. Our mission is simple: exceed expectations through innovation, efficiency, and a commitment to food safety. ​ We’re proud of our inclusive culture that celebrates diversity and empowers our team to thrive. We strive to create an environment that drives accountability and continuous improvement. ​ With a focus on safety, transparency, and ethical practices, we partner with our customers and stakeholders to build lasting value. Circle U Foods is more than a business—we’re a family dedicated to making a positive impact in our industry and community. Job Summary: The Office Assistant supports the day-to-day administrative needs of the Circle U Foods office. This role helps ensure the office operates in an organized, professional, and welcoming manner.   Responsibilities include answering phones, greeting visitors, managing office supplies, assisting...

Overview: Join our team as a day shift, full-time, Radiology Administration, Administrative Assistant in Montclair, NJ.     Why Join Us?     Thrive in a People-First Environment and Make Healthcare Better   Thrive:   We empower our team with career growth opportunities, tuition   assistance , and resources that support your wellness, education, and financi al well-being.   People-First:   We prioritize your well-being with paid time off, comprehensive health benefits, and a supportive, inclusive culture where you are valued and cared for.   Make Healthcare Better:   We use advanced technology to support our team and enhance patient care.   Learn more about the   benefits offered   for this job.   Get to Know Your Team:   Hackensack Meridian Mountainside Medical Center is an 820,000-square-foot facility that offers the latest medical programs, cutting-edge technology, and patient-focused...

About Us: We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. Job Summary: S.A. Comunale is seeking an Administrative Assistant to support our Contracts/Insurance department. The primary function of this position is to help the Contract/Insurance Manager maintain spreadsheets and certificates.  This position will also work closely with the Branch Administrative Assistants.   This job requires attention to detail with a focus towards Terms & Conditions data entry, accuracy, and communication. Essential Duties & Responsibilities: Primary duties and responsibilities include the following. Other duties may be assigned.   Friday’s team reports (each individual plus contracts sent to VPs). Monday’s executive contract report. Comparing Job Cost Report report to our spreadsheet. Contract Review Sheet vs Job number report. Outstanding...

Overview: Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports manager(s) and/or employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the health care concepts, practices and procedures. Able to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. Qualifications: Certifications: Driver's License - Secretary of State (SOS), Education: Associate's Degree: Health Administration; Associate's Degree: Business Management, Work Experience: Microsoft office Carle Health Company Overview: Find it here. Discover the job, the career, the purpose you were meant for. At Carle Health, we're committed to fostering a workplace where every team member feels valued, respected and empowered, where...

About Us: We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories. Job Summary: Job Title:              Project Assistant (Administrative) Location:             Richmond, VA 23227 Reports to:          Project Management FLSA Status:        Non-Exempt   ABOUT US:  The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. The Poole and Kent Corporation is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.   SUMMARY...

About Us: We are a mechanical contractor with construction experience encompassing a diverse range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories. Our mission is to deliver best-in-class mechanical systems through engineering, craftsmanship, and the relentless pursuit of innovation and safety. Job Summary: Job Title:              Project Assistant (Administrative) Location:             Lima, Ohio 45801 Reports to:          Project Management FLSA Status:        Non-Exempt   ABOUT US:  Upland Mechanical, Inc. is a wholly owned subsidiary of EMCOR Group. Inc. Upland is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research...

About Us: We are a full-service mechanical HVAC, plumbing, and specialty piping contractor that offers design and construction services for a variety of markets. Our customers include commercial, medical, and technology, as well as municipalities and government agencies. Job Summary: The Human Resources Assistant is an entry level position for a developing HR professional providing administrative support to the Human Resources Manager in the areas of HR administration, compliance, recruiting, employee relations, and related activities.   This position reports directly to the Human Resources Manager and is located in Manchaca, Texas. Essential Duties & Responsibilities: Include the following. Other duties will likely be assigned. Complete administrative tasks assigned by HR Manager to support the HR role and other functional areas with shared responsibilities such as Recruiting and Compliance. Prepare Word and PDF documents (including proper formatting and...

Overview, Responsibilities, Qualifications:   Now Hiring! Administrative Assistant/Receptionist Full-Time | Retail Department Reports to: Branch Manager Location: Salem, NH - Onsite   About Bank of New England Bank of New England is a community-focused financial institution headquartered in Salem, New Hampshire, dedicated to providing personalized banking solutions to individuals and businesses throughout the region. We offer a full suite of financial services—ranging from personal and business checking and savings accounts to commercial lending—backed by a commitment to strong customer relationships, responsible banking, and local economic growth. As a trusted partner for our clients, we pride ourselves on delivering dependable service, financial expertise, and a supportive work environment that values integrity, community engagement, and professional growth.   The Role The Administrative Assistant / Receptionist provides administrative and clerical...

Overview: As of now, all seasonal roles for the Administrative Assistant/Timekeeper position have been filled. However, we will keep this posting open for any future project needs or staffing adjustments. If a related opportunity becomes available, we may reach out to candidates for further consideration.   JOB SUMMARY: This position primarily provides administrative support to administrative and project management teams. The Administrative Assistant/Travel-Billeting will work with highly sensitive, private and confidential company and personnel information and records. Job requirements include exceptional organizational skills, attention to details, data entry, routinely copying and filing documents, and a clear understanding of the importance to collect and uniformly file documents in accordance with the implemented filing matrix and safekeeping protocols. Accordingly, this position must at all times uphold and preserve this confidentiality and secure and safeguard all...

This role supports programs in San Joaquin and Fresno counties. Must be fluent in two or more languages, including one that supports the needs of the program and community. Under general direction, provides administrative, clerical and program support to the Program Manager and subordinate staff in the program(s). Supports CAPSLO’s mission by ensuring administrative and clerical support for the Head Start, Early Head Start and State Child Development programs. What you bring to the table: Level I  Must have a High School Diploma or GED.  Must have three years of experience in office management and clerical duties or an equivalent combination of education and experience. Must be able to type 45 words per minute accurately.  Level II   Must have a High School Diploma or GED.   Must have five years of experience in office management and  clerical duties or an equivalent combination of education and experience. Must be able...

Sheets & Crossfield, PLLC is a local government law firm located in Round Rock, seeking an experienced paralegal to join our growing team. Job Summary Full-time litigation and administrative support to assigned condemnation and municipal law attorneys. This role requires strong organizational skills, attention to detail, and the ability to manage a heavy workflow in a fast-paced law firm environment. Responsibilities Draft, proofread, and maintain complex legal documents, including pleadings, discovery, correspondence, and case summaries Prepare, respond to, and organize discovery requests and productions Manage and maintain multiple attorney calendars, including hearings, mediations, trials, and docket control deadlines Assist with case management, including opening files, organizing digital records, and maintaining matter-specific databases Track and enter billable time accurately and promptly Conduct legal and factual research as...