18 jobs found in Boston, MA

Real Estate Legal Assistant – Boston National law firm seeks an experienced legal assistant to provide administrative and transactional support to real estate attorneys. Responsibilities include drafting, editing, and proofreading documents; preparing closing binders; coordinating lender and due diligence materials; processing client intake forms; managing calendars, meetings, and travel; handling client communications; and organizing files in the firm’s document management system. Position also involves billing review, expense reporting, time entry, and maintaining attorney contacts. Requires 5+ years of legal administrative experience in real estate transactions, proficiency in Microsoft Office, strong organizational skills, attention to detail, and the ability to manage multiple priorities under deadlines.   Salary $75-100,000    

Job Ref:JR-2014 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$56,310.00 - $69,930.00 per year Overview Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a...

Job Ref:JR-1968 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$50,070.00 - $60,730.00 per year Overview Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader...

Job Ref:JR-1927 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$95,400.00 - $111,200.00 per year Overview The Executive Assistant, Office of the Executive Vice President & Chief Operating and Transformation Officer (EVP/COTO), serves as the primary administrative partner to the EVP/COTO, providing high-level, proactive support in a fast-paced, complex environment. This role anticipates executive needs, manages priorities, and ensures seamless coordination of the COTO’s calendar, meetings, travel, and events. Acting as a trusted representative of the EVP/COTO’s office, the Executive Assistant handles sensitive communications and materials with discretion and sound judgment. The role prepares executive correspondence and presentations, coordinates meetings and large-scale events, supports workforce and onboarding processes, and...

Paralegal (Public Finance required) Our client, a nationally recognized law firm with a robust Public Finance practice, is seeking a direct hire Public Finance Paralegal to join its growing team. This hybrid opportunity offers the ability to sit in any of the firms following office locations: - Baltimore, MD - Boston, MA - Wayne, PA - Harrisburg, PA - New York, NY - Philadelphia, PA - Pittsburgh, PA - Princeton, NJ - Washington, DC - Wilmington, DE This role supports attorneys in all phases of municipal bond and other public finance transactions, including document preparation, due diligence, closing coordination, and post-closing compliance. The ideal candidate will have experience with bond financings, official statements, and complex, multi-party transactions within a law firm environment. Strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced transactional setting are essential. This is an...

Copy and Mail Center Clerk II Cambridge, MA Full time JR101540 The Opportunity Lesley University is seeking a Copy and Mail Center Clerk II. The primary role of the Copy and Mail Center Clerk II is to manage receiving, processing, and distribution of all mail and packages that arrives at the University from the USPS, UPS, Fed-ex, and other delivery services. This position is also responsible for the distribution of all interoffice mail, in addition to the completion of copy jobs as directed by the Manager. The Clerk processes all outgoing regular 1st class mail and all bulk mailings. Other duties include assisting the Copy and Mail Center Manager with maintaining the inventory required to operate the Center and to execute service in a timely manner. The Clerk will be vital in the upkeep of the University’s copier fleet. When the Mail and Copy Center Manager is out of the office, the Clerk is responsible for managing the Mail Center’s workflow. Specifically, this includes...

Job Ref:JR-116 Location:10 Brookline Place, BROOKLINE, MA 02445 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$86,720.00 - $101,090.00 per year Overview Under minimal supervision, the Executive Assistant II provides high-level administrative support primarily to Vice Presidents and above or a comparable level executive. Work requires some analysis and use of initiative and independent judgement. The Executive Assistant II is often called upon to communicate on behalf of executive(s) to other employees. The Executive Assistant II conducts work assignments of increasing complexity with considerable latitude for independent judgement, has a broader scope of responsibilities, takes on more complex and independent tasks as well as remains knowledgeable of corporate polices. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing...

Clinical Office Coordinator- Primary Care Job Summary: Reports to the Practice Manager and works under the direct supervision of the Physician(s), the Clinical Office Coordinator is responsible for the day to day administrative/reception function in support of the physician/ nurse practitioner with the goal of having a smooth running office. Minimum Qualifications: Education: High School Diploma or equivalent required. Experience: One to three years Administrative Assistant/Medical Office required. Licensure and/or Certification: Graduate of a Medical Assistant/Secretary program preferred. Skills: Strong computer skills, GE Centricity (is our electronic medical record system) and Meditech skills are preferred. Must have the ability to maintain confidential information. Strong organizational and multi-tasking skills, interpersonal communication skills on the phone and in person, customer service skills, great attention to detail, flexibility, and medical...

Weekend Unit Coordinator (7:00am7:00pm) Medical Surgical Nursing Looking for a Consistent Weekend Schedule in Healthcare? We’re hiring a Weekend Unit Coordinator to support our Adult/Pediatric Medical Surgical Nursing team. This is a weekend-only position working Saturdays and Sundays from 7:00am–7:00pm is ideal for candidates seeking a stable 24-hour weekend schedule in a fast-paced hospital environment. Reporting to the Nursing Manager, this role is essential in maintaining unit efficiency and supporting clinical operations. You will serve as the communication hub for nurses, physicians, patients, and families while ensuring smooth administrative workflow. If you are highly organized, tech-savvy, and thrive in a collaborative healthcare setting, we encourage you to apply. What You’ll Do Coordinate daily administrative operations for a busy Medical Surgical unit Serve as the primary communication point for physicians, nursing staff,...

Clinical Office Coordinator-General Surgery Job Summary: Reporting to the Practice Manager and General Surgeons, the Clinical Office Coordinator performs a wide variety of responsibilities and support to the physician. Job Functions: ?-Greet patients upon arrival, maintains orderliness of reception area and Front desk ensuring patient confidentiality. ? -Answer phones and retrieves and distributes messages appropriately. ? -Processes patients quickly and accurately through the computer based scheduling system for future appointments, surgeries and/or testing as appropriate for patient care. ? -Orders necessary office and medical supplies and insures security of all medications. ? -Captures and enters high quality patient demographic and financial information via telephone interviews and hard copy (mail-in, facsimile, etc.) ? -Identifies insurance coverage and payer requirements for hospital services, processes insurance verification and other basic benefits...

Clinical Office Coordinator - EPA Job Summary: Reporting to the Practice Manager, the Clinical Office Coordinator performs a wide variety of front office responsibilities and support to the physician. Minimum Qualifications: Education: High School Diploma or equivalent required. Experience: One to three years Administrative Assistant/Medical Office preferred. Licensure and/or Certification: Graduate of a Medical Assistant/Secretary program preferred. Skills: Advanced proficiency with Microsoft Office applications and moderate keyboarding is required. Knowledge of GE Centricity to access and utilize electronic medial records preferred. Strong customer service skills. Excellent organizational skills, detail oriented with strong ability to multi-task required. Familiarity with medical terminology preferred. Ability to read, write, and communicate in English. Ability to maintain confidential information required. PI7cd6a73c2dee-37641-39842683

Brockton, MA Schedule: Mon–Fri, 9–5 (flexible to 8:30–4:30) Pay:  $30/hr We are seeking an HR Administrative Assistant to provide leave coverage for approximately 2 months. This role requires prior HR experience and the ability to step in quickly. Responsibilities: Provide daily HR administrative support Assist with HRIS updates and data entry Support employee review process Run reports and maintain HR documentation Handle general HR operational tasks Requirements: Previous HR experience required Experience with HRIS systems Strong organizational and communication skills Able to work onsite

Job Title: Business Administrative Assistant Location: Office Location Company: One Energy About Us: One Energy has been recognized as the Operator of the Year in New England through our flagship Fresh Village Brand. This achievement is a testament to the hard work, dedication, and excellence of each team member. At One Energy, our commitment goes beyond accolades – we aim to provide continuous learning and growth opportunities for all our team members. This recognition only strengthens our resolve to foster an environment where everyone can thrive and reach their full potential. Job Summary: One Energy is seeking to hire a Business Administrative Assistant with exceptional administrative and research skills. The ideal candidate will thrive under pressure with tight deadlines in a fast-paced environment. To ensure success, the Administrative Assistant should be detail-oriented, exercise sound judgment, and possess exceptional written and verbal communication skills....

Hudson, MA Pay: $25 per hour Schedule: Monday–Friday, 8:00 AM–5:00 PM Responsibilities: Handle customer service inquiries (phone/email) Enter and process customer orders Run reports and support inside sales Assist with general office and administrative tasks Qualifications: Customer service and order entry experience preferred Excel knowledge required Manufacturing experience a plus, not required Detail-oriented and able to multitask

Planner II – Littleton, MA – $85K Description Position Summary The Planner II is responsible for end-to-end planning and execution of material and production plans for complex, long-lead, engineered-to-order medical systems and service assemblies. This role operates at the system and project level, translating MRP outputs, engineering releases, and SIOP commitments into executable production plans that support on-time system delivery, service fulfillment, and regulatory compliance. The Planner II acts as a cross-functional integrator, working closely with Manufacturing, Purchasing, Engineering, Quality, and Program Management to manage schedules, material readiness, and execution risk across assigned systems or service programs. Key Responsibilities Develop and maintain system-level production plans aligned to approved SIOP and master schedules Create, release, and manage work orders, jobs, and build packages in ERP/MRP systems Plan and sequence production...

HR Assistant Base Pay $24.00 - $26.44 / Year Employee Type Full Time Non Exempt Required Degree High school Manage Others No Minimum Experience 1 Year Description The Human Resources Assistant provides administrative and operational support to the HR department, including payroll and credentialing, to ensure efficient day-to-day HR operations. This role assists with employee onboarding and offboarding, maintains employee records, supports recruitment and hiring activities, and helps administer HR programs and policies. The HR Assistant serves as a point of contact for employee inquiries and handles sensitive information with discretion and professionalism. Strong organizational skills, attention to...

Job Type: Regular Time Type: Full time Work Shift: Day (United States of America) FLSA Status: Non-Exempt When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Join Anna Jaques Hospital (AJH), a distinguished not-for-profit community hospital nestled in the picturesque coastal community of Newburyport, Massachusetts. Since 1884, AJH has been a cornerstone of healthcare excellence in the Merrimack Valley, North Shore, and Southern New Hampshire regions, renowned for our commitment to high-quality care and exceptional patient satisfaction. Located just 35 miles northeast of Boston, AJH offers the perfect blend of a supportive community hospital environment and the vast opportunities that come with being part of Beth Israel Lahey Health, one of the largest healthcare systems in the region. As a member of our team, you'll be part of a network of over 39,000 caregivers and staff dedicated to providing...

Front Desk Associate Pay: $21/hr Hours: Full Time Shifts: Monday-Friday 8am-5pm Location: Worcester, MA Qualifications: Bilingual required (English/Spanish) Experience in front desk or administrative support Sensitivity to a diverse client population Strong organizational skills Excellent verbal and communication skills Ability to work independently on assigned tasks and follow direction on assigned projects Ability to work collaboratively with administrative team members Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook, Access Database) …Pay Statement and Pay Transparency Laws: rate of pay listed is on a per hour basis. You will be entitled to health insurance once employed for 60 days and you must work 30 hours per week, on average, per month to enroll and maintain health insurance through Complete Staffing Solutions. Once both qualifiers are...