Legal Assistant- Civil Litigation/Insurance Defense

Key Responsibilities:

• Successfully maintain attorneys’ appearance and trial calendars
• Maintain proficient knowledge of up-to-date court filing deadlines and timelines
• Adhere to court filing deadlines and trial timelines
• Perform e-filing and filing with various courts (state and federal) for various motions
• Prepare pleadings and discovery documents for filing and service
• Prepare, draft and/or finalize notices, letters, and subpoenas and request appropriate service
• Prepare TOC’s and TOA’s
• Schedule depositions, court reporters, interpreters, videographers, experts, witnesses, etc.
• General filing duties (ensure case files are organized and updated)
• Coordinate with assigned support staff to ensure assigned attorneys’ items are completed accurately and efficiently.
• Assist with trial preparation, including preparing exhibits, trial binders, and reports.
• Format, input, retrieve, fax, scan, copy, transmit, etc. legal documents.
• Perform secretarial/administrative tasks as assigned by attorneys.

Expectations:

• Successfully maintain an up-to-date trial calendar, with or without calendaring software
• Demonstrate proficient knowledge of court filing deadlines and timelines; able to perform trial countdown
• Prepare/draft letters, notices, depos, subpoenas with no grammatical, spelling, and formatting errors
• Demonstrate excellent written and verbal communication skills
• Demonstrate ability to accurately e-file
• Demonstrate strong ability to work independently with little supervision and exercise independent discretion and judgment accordingly
• Ability to supervise and manage multiple cases, deadlines and assigned tasks from multiple attorneys
• Demonstrate strong organizational skills
• Demonstrate strong sense of urgency
• Demonstrate excellent attention to detail – regularly performs work with little or no errors
• Provide excellent customer service skills – professionally interacts with clients, vendors, colleagues, and attorneys
• Successfully perform and provide secretarial support to at least two high volume attorneys
• Excellent attendance and punctuality
• Able to perform other secretarial or administrative tasks as assigned
• Fluency in the English language (written, verbal, and reading comprehension)
• Demonstrate an eager attitude of learning, training, and works well as a team-player
• Receives feedback well and able to implement improvements and changes where and when needed
• Demonstrate proficiency in knowledge and use of computer equipment and Microsoft Office software including Word, Outlook, Excel and other office equipment. Microsoft Office: 1 year (Preferred)

Benefits:

• 401(k)
• Dental insurance
• Free parking
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance