Hub Finance Manager

About Speed Xpress Inc.

Founded in 2022, SpeedX offers a superior delivery experience designed to better connect your brand to your customers. At SpeedX, we’re more than just a delivery company – we’re your partner in success. We believe that ecommerce delivery shouldn’t be a hassle, a financial strain, or a source of stress for your business. We created a next-level delivery experience that’s designed to meet your needs, exceed your expectations, and future-proof your ecommerce business.

In just three years of business, we have grown our client list to over a dozen online marketplaces, 3PLs and direct retailers and are now delivering over 300,000 packages daily worldwide – with the number constantly growing. And we have no plans of slowing down.

Location: On-site based in either Torrance, CA, Linden, NJ, or Elk Grove Village, IL

Reports to: CFO / Head of Finance

Partners with: Hub GM, Operations, Linehaul, Vendor Management

Role Summary

The Hub Finance Manager (Operations) is an on-site, hands-on finance partner embedded within the warehouse / hub. The ideal candidate will be responsible for working with senior management to develop financial strategies for the Hub. This role is responsible for validating local operating expenses, enforcing cost controls, supporting operational decision-making, and serving as the financial bridge between the hub and corporate finance. The role requires deep understanding of day-to-day operations and frequent presence on the warehouse floor.

Key Responsibilities

Operational Finance & Cost Control

• Review, validate, and approve all hub-level operating expenses (labor, linehaul, vendors, equipment, supplies)
• Ensure expenses align with contracts, rate cards, and approved budgets
• Identify cost leakage, inefficiencies, and non-compliant spending
• Partner with hub leadership to implement corrective actions and cost-saving initiatives

Accounting & Expense Validation

• Confirm accuracy of vendor invoices, payroll hours, contractor payments, and local reimbursements
• Reconcile operational data (loads, routes, headcount, shifts) to financial records
• Support month-end close for hub-level P&L, accruals, and variance explanations
• Maintain strong documentation and audit trails for all local expenses

Operations Partnership

• Develop a working understanding of warehouse and transportation operations (inbound, outbound, sort, linehaul)
• Work directly with hub managers and supervisors to understand cost drivers
• Translate operational activity into financial impact
• Act as a finance thought partner rather than a back-office function

Reporting & Analysis

• Prepare weekly and monthly cost reports for hub leadership and corporate finance
• Track KPIs such as cost per parcel, labor productivity, and vendor spend
• Provide variance analysis vs. budget, forecast, and prior periods
• Support ad-hoc analysis related to volume changes, staffing models, and route optimization

Controls & Process Improvement

• Enforce internal controls over local spending and approvals
• Improve expense workflows, approval processes, and documentation standards
• Assist with roll-out of finance systems, tools, and policies at the hub level
• Support audits and internal reviews as needed

Qualifications

• 5+ years of experience in operations finance, cost accounting, or accounting within logistics, transportation, warehousing, or industrial operations
• Strong understanding of labor costs, vendor billing, and operational expense drivers
• Hands-on accounting and reconciliation experience
• Comfortable working on-site in a fast-paced warehouse environment
• Strong Excel skills; experience with ERP / accounting systems preferred
• Ability to communicate effectively with non-finance operational teams
• Bilingual in English and Chinese is a plus.

Personal Attributes

• Detail-oriented, skeptical, and cost-conscious
• Comfortable pushing back and asking hard questions
• Pragmatic and solutions-oriented
• Willing to walk the floor and understand how work is actually done
• Trusted partner to operations, not perceived as “accounting police”

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