ACCOUNTING CLERK II

ABOUT CAMPBELL COUNTY HEALTH

Campbell County Health (CCH) is more than just a hospital—we are a comprehensive healthcare system serving northeast Wyoming. Our organization includes Campbell County Memorial Hospital, a 90-bed acute care community hospital in Gillette; Campbell County Medical Group, featuring nearly 20 specialty and primary care clinics—including locations in Wright and Hulett; and The Legacy Living & Rehabilitation Center, a long-term care facility. 

To be responsive to our employee’s needs we offer:

• Generous PTO accrual (increases with tenure)
• Paid sick leave days
• Medical/Dental/Vision
• Health Savings Account, Flexible Spending Account, Dependent Care Savings Account
• 403(b) with employer match
• Early Childhood Center, discounted on-site childcare
• And more! Click here to learn more about our full benefits package

JOB SUMMARY

Under the supervision of the Controller, the Accounting Clerk II supports daily Accounts Payable operations and ensures accurate, timely payment of CCH obligations. Responsibilities include reviewing invoices, purchase orders, and statements; processing payments; responding to vendor inquiries; and resolving billing discrepancies. The role assists with general ledger functions, ensures compliance with internal controls, and collaborates with departments to improve AP processes. A bachelor’s degree is preferred.

ESSENTIAL FUNCTIONS

• Oversees the day-to-day operation of the accounts payable area utilizing available resources to ensure a smooth work flow.
• Provides customer service by answering employee/vendor inquiries and resolving any discrepancies.
• Accurately interprets and applies hospital and department policies as they relate to accounts payable issues.
• Fully cross trained in payroll and can perform all payroll duties.
• Cross trained in gathering and maintaining departmental statistical data for use in productivity, financial reporting, and Medicare cost report.
• Participates in the completion of the hospital’s yearly budgeting process.
• Assists in monthly financial preparation including but not limited to prepaids, accruals and reporting.
• Submits sales tax appropriately.
• Provides data regarding monthly accounts payable accruals.
• Reviews check requests for backup, coding, signatures, etc.
• Assumes responsibility for timely distribution of AP checks.
• Detects and resolves problems with material management regarding incorrect orders, invoices and shipments.
• Analyzes vendor statements, looking in particular for old invoices and credit memos.
• Prepares bank statement reconciliations.
• Responsible for filing the accounts payable invoices each week in the appropriate vendor file.
• Responsible for handling non-purchase order invoices and timely filing of other invoices in accounts payable folders.
• Ensures physicians and other medical practitioners’ are paid according to contract.
• Assists Accountants with monthly fixed asset reporting and reconciliation.
• Actively participates in Strategic Quality Management for the department and organization. Actively participates in Customer/Guest Relations and Mandatory Education programs.
• Ensures that expenditures for job related activities are within budgetary constraints.
• Follows hospital and department policies and procedures.
• Courteously answers telephones and greets visitors, answers questions in an appropriate manner, uses AIDET at all times.
• Complies with the hospital’s Corporate Compliance Program including, but not limited to, the Code of Conduct, laws and regulations, and hospital policies and procedures.
• Must be free from governmental sanctions involving health care and/or financial practices.
• Ensures confidentiality of all protected information.
• Other duties as assigned. This list is non-exhaustive.