Feb 05, 2026
Project Manager I
- University Medical Partners
- Newark, California, United States
Job Description
University Medical Partners is a California professional corporation owned and led by physicians and other healthcare practitioners. We aim to enhance group and individual performance through a unified and high-quality clinician-led network.Our mission is to be the premier medical group of choice for our patients, clinicians, and partners. We partner with Stanford Medicine in a common vision of clinical excellence, education, and innovation.
Project Manager I Job Description University Medical Partners (UMP) formed in January 2017 by physicians currently practicing within several separate medical groups in the Bay Area to create a unified multi-specialty physician practice and clinical network that will serve as an exemplar for the delivery of high-quality health services in the Bay Area. UMP Practitioners deliver care at clinics operated by Stanford Medicine Partners (SMP), a medical foundation affiliated with Stanford University throughout the Bay Area. POSITION TITLE: Project Manager I REPORTS TO: CFO/COO PURPOSE STATEMENT: As a member of the UMP Management Services Team, the Project Manager I partners and collaborates with administrative leaders and stakeholders to lead strategic and operational initiatives. This role is primarily focused on non-clinical administrative projects, supporting organizational efficiency and the successful execution of UMP -wide incentive programs. The Project Manager I drives initiatives that align with UMP’s organizational goals while fostering a culture of innovation and operational excellence. This is a hybrid position, with an expectation to work onsite in Newark, CA approximately one day per week, subject to change based on business needs. ESSENTIAL DUTIES AND RESPONSIBILITIES: The essential duties of this position include the following (other duties may be assigned): The Project Manager I will divide their focus between general administrative projects and the oversight of the employee incentive program. Employee Incentive Program Management (50% Focus) · Program Oversight: In partnership with People and Finance department, manage the administrative lifecycle of the annual employee incentive program, ensuring all processes are documented, timelines, data coordination, and approvals are complemented accurately and on schedule.· Goal Monitoring: Actively monitor and track progress toward both group-level and individual performance goals in partnership with functional leaders.· Reporting: Develop and provide regular status updates to leadership regarding incentive program progress and outcomes.· Communication: Serve as the primary contact for inquiries regarding the administrative portion of the incentive program, coordinating closely with People and Finance as needed. Administrative & Non-Clinical Projects · Technical Tool Rollouts: Lead the deployment and UMP-wide adoption of administrative tools and software (e.g., Notion, project management platforms).· Project Planning: Develop comprehensive project plans, including timelines and milestones for non-clinical initiatives.· Stakeholder Alignment: Collaborate with stakeholders to define project goals and deliverables for administrative functions.· Change Management: Develop implementation plans to help staff transition to new administrative processes or tools. AI & Workflow Innovation · Process Optimization: Identify opportunities to incorporate AI-enabled tools into daily workflows to increase administrative efficiency.· Continuous Improvement: Evaluate project outcomes and recommend improvements to administrative functions based on lessons learned. · Maintain an up-to date process document and guidebook on assigned functions and services.· Performs other related duties as assigned. PERFORMANCE REQUIREMENTS:
Knowledge, Skills and Abilities: To perform the job successfully, an individual should demonstrate the following competencies: · Subject Matter Expertise – Must have hands-on experience on the areas of responsibility. · Professional Communication – Maintain confidentiality in matters relating to patient/family and clinician conduct. Maintain professional relationships. Relay information appropriately over telephone, E-mail, texting, and other communication devices. Contribute to peer performance reviews as requested. · Teamwork –Work effectively and collaboratively with clinicians, managers and staff members. Delegate work as needed. Initiate problem solving and conflict resolution to foster effective work relationships with peers. · Visionary Leadership - Display passion and optimism; inspire respect and trust; mobilize others to fulfill the vision; provide vision and inspiration to peers and staff. · Change Management – Help develop workable implementation plans, communicate changes effectively. Willingness to learn new processes related to improvement efforts. Build commitment and overcome resistance, prepare and support those affected by change. Monitor transition and evaluate results. · Leadership - Exhibit confidence in self and others; inspire and motivate others to perform well. Effectively influence actions and opinions of others; accept feedback from others; give appropriate recognition to others. · Quality Management - Look for ways to improve and promote quality; demonstrate accuracy and thoroughness. Assist in the development of indicators, thresholds, study methods and data collection as assigned. Respond to problems/opportunities to improve care/customer service. Experience and qualifications:· Education: Bachelor's degree in Business Administration, Healthcare Administration, or a related field.· Experience: Minimum of 3 years of project management experience.· Sector Knowledge: Familiarity with healthcare operations and policies is preferred but not required· Certification: PMP or Agile/SCRUM certification is a plus. Why Work with UMP:· Salary Range: $100,000 - $140,000· Up to 10% annual performance incentives· Robust benefits package· Annual 401k Safe Harbor and Profit-Sharing contributions· PTO plan includes paid Holidays, Extended Sick Leave· CME allowance· Multiple health plan options· Dental, Vision, Short-term disability, Long-term disability, Life Insurance, and others PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.
Project Manager I Job Description University Medical Partners (UMP) formed in January 2017 by physicians currently practicing within several separate medical groups in the Bay Area to create a unified multi-specialty physician practice and clinical network that will serve as an exemplar for the delivery of high-quality health services in the Bay Area. UMP Practitioners deliver care at clinics operated by Stanford Medicine Partners (SMP), a medical foundation affiliated with Stanford University throughout the Bay Area. POSITION TITLE: Project Manager I REPORTS TO: CFO/COO PURPOSE STATEMENT: As a member of the UMP Management Services Team, the Project Manager I partners and collaborates with administrative leaders and stakeholders to lead strategic and operational initiatives. This role is primarily focused on non-clinical administrative projects, supporting organizational efficiency and the successful execution of UMP -wide incentive programs. The Project Manager I drives initiatives that align with UMP’s organizational goals while fostering a culture of innovation and operational excellence. This is a hybrid position, with an expectation to work onsite in Newark, CA approximately one day per week, subject to change based on business needs. ESSENTIAL DUTIES AND RESPONSIBILITIES: The essential duties of this position include the following (other duties may be assigned): The Project Manager I will divide their focus between general administrative projects and the oversight of the employee incentive program. Employee Incentive Program Management (50% Focus) · Program Oversight: In partnership with People and Finance department, manage the administrative lifecycle of the annual employee incentive program, ensuring all processes are documented, timelines, data coordination, and approvals are complemented accurately and on schedule.· Goal Monitoring: Actively monitor and track progress toward both group-level and individual performance goals in partnership with functional leaders.· Reporting: Develop and provide regular status updates to leadership regarding incentive program progress and outcomes.· Communication: Serve as the primary contact for inquiries regarding the administrative portion of the incentive program, coordinating closely with People and Finance as needed. Administrative & Non-Clinical Projects · Technical Tool Rollouts: Lead the deployment and UMP-wide adoption of administrative tools and software (e.g., Notion, project management platforms).· Project Planning: Develop comprehensive project plans, including timelines and milestones for non-clinical initiatives.· Stakeholder Alignment: Collaborate with stakeholders to define project goals and deliverables for administrative functions.· Change Management: Develop implementation plans to help staff transition to new administrative processes or tools. AI & Workflow Innovation · Process Optimization: Identify opportunities to incorporate AI-enabled tools into daily workflows to increase administrative efficiency.· Continuous Improvement: Evaluate project outcomes and recommend improvements to administrative functions based on lessons learned. · Maintain an up-to date process document and guidebook on assigned functions and services.· Performs other related duties as assigned. PERFORMANCE REQUIREMENTS:
Knowledge, Skills and Abilities: To perform the job successfully, an individual should demonstrate the following competencies: · Subject Matter Expertise – Must have hands-on experience on the areas of responsibility. · Professional Communication – Maintain confidentiality in matters relating to patient/family and clinician conduct. Maintain professional relationships. Relay information appropriately over telephone, E-mail, texting, and other communication devices. Contribute to peer performance reviews as requested. · Teamwork –Work effectively and collaboratively with clinicians, managers and staff members. Delegate work as needed. Initiate problem solving and conflict resolution to foster effective work relationships with peers. · Visionary Leadership - Display passion and optimism; inspire respect and trust; mobilize others to fulfill the vision; provide vision and inspiration to peers and staff. · Change Management – Help develop workable implementation plans, communicate changes effectively. Willingness to learn new processes related to improvement efforts. Build commitment and overcome resistance, prepare and support those affected by change. Monitor transition and evaluate results. · Leadership - Exhibit confidence in self and others; inspire and motivate others to perform well. Effectively influence actions and opinions of others; accept feedback from others; give appropriate recognition to others. · Quality Management - Look for ways to improve and promote quality; demonstrate accuracy and thoroughness. Assist in the development of indicators, thresholds, study methods and data collection as assigned. Respond to problems/opportunities to improve care/customer service. Experience and qualifications:· Education: Bachelor's degree in Business Administration, Healthcare Administration, or a related field.· Experience: Minimum of 3 years of project management experience.· Sector Knowledge: Familiarity with healthcare operations and policies is preferred but not required· Certification: PMP or Agile/SCRUM certification is a plus. Why Work with UMP:· Salary Range: $100,000 - $140,000· Up to 10% annual performance incentives· Robust benefits package· Annual 401k Safe Harbor and Profit-Sharing contributions· PTO plan includes paid Holidays, Extended Sick Leave· CME allowance· Multiple health plan options· Dental, Vision, Short-term disability, Long-term disability, Life Insurance, and others PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.
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