Accounts Receivable/Payroll Specialist

💼 Keep Our Books Balanced & Our People Paid – Join Atlantic Mechanical Contractors as an Accounts Receivable/Payroll Specialist! 💼

Position Title: Accounts Receivable/Payroll Specialist
Company Name: Atlantic Mechanical Contractors
Pay Range: $24–$33 per hour + Year-End Bonus
Employment Type: Part-Time
Location: Weymouth, MA
Industry: Commercial HVAC / Mechanical

Job Overview

Atlantic Mechanical Contractors is seeking a dependable and detail-oriented Accounts Receivable/Payroll Specialist to join our Finance team. This critical role supports the financial health of the company by managing customer billing, collections, and payroll processing with precision and professionalism. You’ll collaborate with multiple departments and report directly to the CFO, helping ensure every invoice is accurate and every paycheck is on time. If you're organized, customer-service focused, and familiar with construction industry accounting practices, this could be your next great opportunity.

Who We Are

Atlantic Mechanical Contractors is a trusted name in the commercial HVAC/R industry, known for quality work, reliable service, and a team-first culture. We offer a supportive, fast-paced environment where our employees are treated like family and given the tools to succeed. Whether in the field or the office, every team member plays a vital role in our success. Join us, and be part of a company that values people as much as performance.

Visit us at atlanticmechanical.com

Key Responsibilities

• Accounts Receivable

  • Prepare and send service and install invoices within 48 hours of work completion

  • Upload invoices to customer/vendor portals; resolve access and upload issues

  • Produce customer statements by the 15th of each month and review for accuracy

  • Track and follow up on outstanding invoices, send reminders, and communicate payment terms

  • Maintain digital records of invoices, service agreements, and lien waivers

  • Generate weekly collection and invoice reports for CFO and management teams

  • Process credits, AIA billing, and maintain lien documentation

  • Monitor customer accounts and issue "No Service" lists for overdue balances

  • Reconcile AR subledger to general ledger and assist with month-end close

  • Support audit and bonding document preparation

• Payroll Support

  • Assist with weekly payroll preparation, including verifying time entries and supporting compliance

  • Help maintain accurate employee records and payroll files

  • Prepare payroll journal entries and support HR processes when needed

  • Maintain confidentiality of sensitive payroll and employee information

  • Support month-end close related to payroll accounting

Qualifications

• High school diploma or GED required; associate’s or bachelor’s in Accounting or Finance preferred

• 2+ years of experience in accounts receivable, billing, or payroll (construction or HVAC/R industry experience preferred)

• Proficient in Microsoft Office (Excel, Word, Outlook) and accounting platforms (QuickBooks, Sage, or similar)

• Experience with payroll systems like ADP, Paychex, or Paylocity; ADP TotalSource experience a plus

• Familiarity with AIA billing, lien waivers, and job-costing systems preferred

• Strong knowledge of payroll procedures and general accounting principles

• Excellent customer service, phone communication, and written correspondence skills

• Able to read and interpret work orders and project billing requirements

• Strong organization and time management skills; detail-oriented with the ability to meet deadlines

• Team player willing to support other administrative and accounting functions as needed

Benefits

• Year-End Bonus

• Flexible Part-Time Schedule

• Paid Time Off

• Retirement Savings Program

• Weekly Pay Cycle

• Company Events and Recognition Programs

• Supportive and Family-Oriented Work Culture

• Training and Career Growth Opportunities

Schedule

• Part-Time

• Monday–Friday (Specific hours to be determined based on mutual availability)

Work Location

• Onsite

• Weymouth, Massachusetts – Local candidates preferred

Equal Employment Opportunity Statement

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

Compliance Statement

A background check will be completed as part of the onboarding process, in compliance with applicable laws.

#MGC25

PIb24035787124-37641-38946459