Administrative Assistant

• This role is uniquely positioned to support the Surgery Clinic. It requires extensive work experience in a medical office/health system setting providing administrative support to APPs. The schedule for this position is Monday through Friday 8:00 AM to 4:30 PM with availability also required between 6:30 AM and 7:30 PM about 4-5 times per month to accommodate meetings.
• GENERAL SUMMARY
  • The Administrative Assistant performs general administrative support and clerical functions including meeting coordination, departmental distribution of information, data entry and other general correspondence. Reports to department leadership.
• ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Performs various duties independently within established guidelines and procedures and resolves issues as necessary.
  • Ability to provide daily administrative support, including email correspondence, screening and transferring calls, and meeting schedules for departmental leadership.
  • Provides effective verbal and written communication with departmental management and staff.
  • Maintains confidential files, records, correspondences, data, and other related information.
  • Performs data entry tasks and other data related departmental functions.
  • Supports departmental meetings including the development and distribution of agenda items, coordinating room reservations, and filing materials in accordance with departmental standards.
  • Performs all other duties as assigned.
• LICENSES AND/OR CERTIFICATIONS
  • Required Licenses and/or Certifications
  • • None required.
  • Preferred Licenses and/or Certifications
  • • None preferred.
• MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
  • Required Education and Experience
  • • HS Diploma/Equivalent required.
  • • 0-2 years of related administrative assistant/secretary/office experience required.
  • Preferred Education and Experience
  • • None preferred.
  • Required Knowledge, Skills and Abilities
  • • Understanding of and ability to use standard MS Office products.
  • • Excellent written and oral communication, interpersonal and organizational skills.
  • • Demonstrates the ability to work in a fast-paced environment responding to unpredictable, changing situations and needs with sound judgment and excellent customer relations skills.
• WORKING CONDITIONS
  • Normal office environment with little exposure to excessive noise, dust, temperature and the like.
• PHYSICAL REQUIREMENTS
  • Click here to view physical requirements.

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