Administrative Assistant

1. Administrative Support:
   • Work closely with Practice Managers (PMs) to manage office operations equally across Keene and PB locations.
   • Schedule and manage departmental, quarterly, and doctor lunch meetings.
   • Help manage PM calendars and coordinate internal and external meetings.
   • Set up vendor lunch and learn sessions post-PM approval.
   • Manage marketing requests and assist with website updates.
   • Coordinate new hire photos and update staff listings.
2. Office Management:
   • Manage office supplies, cleaning supplies, uniforms, and other orders via Amazon.
   • Conduct office errands as delegated by Owners and PMs (e.g., bank deposits, post office tasks).
   • Order and manage Gem graphics and clinical supplies.
   • Coordinate team birthday cards and monthly birthday treat orders.
3. Patient and Customer Service:
   • Handle standard patient inquiries with excellent customer service.
   • Assist with scanning, faxing, and company emails as needed.
4. Logistics and Miscellaneous:
   • Assist with onboarding and offboarding processes for new employees.
   • Run errands such as picking up meals for meetings and managing certified mail.
   • Prepare and assist in generating reports as required.

• Ability to stand, walk, and sit for extended periods.
• Ability to lift and carry office supplies and materials weighing up to 25 pounds.
• Frequent driving between Keene and PB locations—requires reliable vehicle transportation.
• Ability to perform repetitive tasks such as data entry, filing, and handling office equipment.

• Reliable vehicle transportation for travel between Keene and Peterborough.
• Eligible for mileage reimbursement when not traveling to the home base.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in office software and technology (e.g., scheduling tools, email, office suites).

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