9 administrative specialist jobs found

Description: CSPNJ, a mental health nonprofit agency, is looking for a full-time Administrative Specialist for the Freehold Office. Under the direction of the Office Manager, the Administrative Specialist will perform a variety of administrative duties that support the functioning of the agency including supporting staff, receiving the public, assisting persons' served, assisting with the upkeep of the agency vehicles, and answering telephone calls. HIGHLIGHTS Provides receptionist and office support duties by answering incoming calls, routing callers or providing information as required. Takes and transmits messages, greets and directs members of the public, maintains clean and presentable office. Scans, collates, binds, photocopies and faxes documents. Responds to basic requests for information and routine questions in person and through email correspondence. Responds to inquiries regarding services or information; directs individuals to appropriate personnel as...

DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over four decades of expertise, we partner with some of the world’s most influential companies to design and optimize environments that demand precision, scalability, and resilience. Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority. Position Title: Administrative Business Partner Specialist Position Location: This position is primarily remote; however, candidates must reside in New Jersey within a reasonable commuting distance of our Holmdel, NJ office. In-person attendance in Holmdel is required approximately once per week, with more frequent on-site presence (including full weeks) during onboarding and training periods. Salary DLB recognizes salary ranges from job boards do...

Vascular Sonographer The Registered Vascular Sonographer will provide on-site vascular studies for eligible beneficiaries of the Department of Veterans Affairs. The role involves operating specialized diagnostic ultrasound equipment to record critical vascular information while maintaining national standards of care. Location: Department of Veterans Affairs, East Orange, NJ Schedule: 8a-4:30p Key Responsibilities Diagnostic Imaging: Operate ultrasound equipment to record vascular blood flow, blood pressure, limb volume changes, oxygen saturation, and cerebral/peripheral/abdominal circulation. Patient Care Standards: Deliver care that meets or exceeds national standards established by the American Registry of Diagnostic Medical Sonographers (ARDMS). Case Management: Review all pending cases daily and document reasons for any delays in the Computerized Patient Record System (CPRS). Administrative Reporting: Maintain daily logs of cases performed and utilize Outlook...

Overview About the Role The primary purpose of the Program Support Specialist is to provide a wide variety of administrative and organizational support for the Admitting Services Department, the Financial Counseling Department and the Revenue Cycle Training Manager. Maintains and ensures efficiency of office services. Coordinates office operations and serves as a liaison with various units and administrative offices throughout University Hospital.   Responsibilities What You’ll Do   Provides comprehensive administrative and organizational support to: Admitting Services Department Financial Counseling Department Revenue Cycle Training Manager Maintains effective and efficient office operations. Coordinates daily office activities to ensure smooth workflow. Acts as a liaison between the department and various units as well as administrative offices throughout University Hospital.   Qualifications...

Overview: The  Registrations, Titles, and Permits Coordinator  serves as an administrative and technical support for the Senior Fleet Specialist. Principal contact for NFI Permits as well as for general phone and email communications for all levels of internal and external customers. Handles all aspects of Registration, Titles and Permits related services with a high degree of customer service and professionalist. This position reports to the Sr. Manager Fuel, Tolls and Permits.  Responsibilities: Processing of local licensing and renewals for locally plated cars, trucks and required equipment Setup and renewal of various operating authorities such as Liquor, Intrastate and Carrier Permits for various states.  Data entry for registration and Permit related record keeping Receive, check for accuracy, prepare and submit Tractor, Trailer, and Yard Truck invoices for payment Maintains detail of unit deliveries with extreme accuracy Track and obtain missing invoices or MSOs with...

Overview About the Role Performs analysis, design, and implementation on systems to solve complex problems under the direction of a Senior Hospital Applications Analyst or Principal Hospital Applications Specialist. Tests and analyzes processes according to system specifications and within established timelines. Interacts with customers, vendors and other HST/IS&T staff to identify problems and propose solutions. Conducts training programs as required. Responsibilities What You’ll Do Provides analysis, design, and support of hospital systems, including testing, training, implementation, and on-going support. Works to complete project plan tasks under the direction of a Senior Hospital Applications Analyst or Principal Hospital Applications Specialist. Conducts hospital system workflow analysis. Interacts with end users, vendors and other related areas to gather requirements and compile data. Assists in the...

Overview About the Role Under the direction of IST Management, the User Support Specialist II (Network Services) is responsible for maintaining and supporting the University Hospital LAN/WAN environment. This role provides network infrastructure support, incident management, and problem resolution while assisting with the implementation of new networking technologies. The specialist ensures network stability, security, and efficiency in accordance with hospital policies and industry best practices. Responsibilities What You’ll Do Follows directives, policies, and strategic guidance set by senior leadership and IST Infrastructure Management. Works independently and collaboratively within a team environment. Troubleshoots and resolves network infrastructure issues in both data center and client‐side environments, following hospital policies and standard operating procedures (SOPs) Maintains accurate documentation of...

Affinity FCU is seeking an engaged, eager individual to join our Deposit Operations team!  The Deposit Operations Specialist is responsible for performing functions regarding Remote Deposits, mailed deposits and payments, deposit account verifications and write-offs, ensuring that processes are completed accurately and timely.  The Deposit Operations Specialist interacts with members, businesses, third party vendors and frontline staff to provide a quality service experience. The starting salary range for a new hire in this position is $40k-$45k.     The wage/salary offered to a successful candidate will be dependent on several qualifying factors, including but not limited to: years of relevant experience, years of industry experience, education, etc.   This position will be HYBRID, with 2-4 days per week onsite work required at Affinity HQ in Basking Ridge, NJ.   ESSENTIAL DUTIES AND RESPONSIBILITIES   Responsible for assigned duties with respect to Deposit Operations...

Role Overview: The Senior Specialist, Customer Accounts is responsible for managing the end-to-end order management process for assigned customer accounts across multiple business units. This role ensures accurate and timely processing of orders, including EDI transactions, purchase requisitions, and pricing maintenance, while serving as the primary point of contact for customers regarding order status, shipping, and compliance requirements. The position requires strong collaboration with internal teams such as Finance, IT, Demand Planning, and Warehouse Operations to maintain service excellence and operational efficiency. Additionally, the Senior Specialist supports continuous process improvement, provides training to team members, and ensures adherence to internal controls and compliance standards. Duties & Responsibilities: Order Management Manage assigned account base for customers in assigned business units Answer inbound calls from customers related to...