49 administrative specialist jobs found

Administrative Specialist Our client is an established and growing provider of licensing and compliance management solutions that help businesses navigate complex licensing requirements across the U.S. For over a decade, they have successfully completed thousands of licenses, registrations, and annual reports for security and life safety companies nationwide, delivering consistent results and a positive experience every step of the way. The Administrative Specialist position is a dynamic role that goes beyond traditional support to include responsibility for our license renewal management system, trade show and event planning, marketing assistance, oversight of collections activity, monthly auditing of invoices and renewal database, and assistance with new-hire on-boarding. The position will also be responsible for general office duties such as mail, FedEx, office supplies, check printing, keeping the office clean and tidy, and assisting senior management with other...

Description: CSPNJ, a mental health nonprofit agency, is looking for a full-time Administrative Specialist for the Freehold Office. Under the direction of the Office Manager, the Administrative Specialist will perform a variety of administrative duties that support the functioning of the agency including supporting staff, receiving the public, assisting persons' served, assisting with the upkeep of the agency vehicles, and answering telephone calls. HIGHLIGHTS Provides receptionist and office support duties by answering incoming calls, routing callers or providing information as required. Takes and transmits messages, greets and directs members of the public, maintains clean and presentable office. Scans, collates, binds, photocopies and faxes documents. Responds to basic requests for information and routine questions in person and through email correspondence. Responds to inquiries regarding services or information; directs individuals to appropriate personnel as...

Vacation Support Specialist | Online About Us: We are a growing travel company passionate about creating unforgettable vacationsfrom romantic honeymoons and destination weddings to luxury escapes and family adventures. We pride ourselves on offering white-glove service, expert guidance, and a supportive team environment that values both personal growth and client satisfaction. Job Description: We are looking for a dependable and service-driven Vacation Support Specialist to provide essential assistance to our travel planning team. This remote role is ideal for individuals who are organized, tech-savvy, and eager to work behind the scenes in the travel industry. Youll play a key part in ensuring our clients have smooth, stress-free travel experiences from beginning to end. Key Responsibilities: Assist with travel research, quotes, and itinerary preparationCoordinate with travel suppliers to confirm reservations and special requestsTrack payment deadlines and booking...

Remote Booking & Scheduling Specialist Position Overview:We are seeking an organized and detail-oriented Booking & Scheduling Specialist to support clients with coordinating travel arrangements and managing reservation timelines. This fully remote role focuses on confirming bookings, maintaining accurate records, and ensuring smooth scheduling from initial inquiry through finalized reservations.This is an entry-level opportunity within the travel industry. Structured onboarding and ongoing training are provided. Key Responsibilities:Coordinate and confirm travel reservations, including hotels, cruises, and vacation packagesManage scheduling details and reservation timelinesReview booking information for accuracy, including dates and traveler detailsCommunicate clearly with clients regarding confirmations and itinerary updatesMaintain organized records of bookings and client communicationsProvide follow-up support prior to departure and after travel when needed...

Remote Booking & Scheduling Specialist Position Overview:We are seeking an organized and detail-oriented Booking & Scheduling Specialist to support clients with coordinating travel arrangements and managing reservation timelines. This fully remote role focuses on confirming bookings, maintaining accurate records, and ensuring smooth scheduling from initial inquiry through finalized reservations.This is an entry-level opportunity within the travel industry. Structured onboarding and ongoing training are provided. Key Responsibilities:Coordinate and confirm travel reservations, including hotels, cruises, and vacation packagesManage scheduling details and reservation timelinesReview booking information for accuracy, including dates and traveler detailsCommunicate clearly with clients regarding confirmations and itinerary updatesMaintain organized records of bookings and client communicationsProvide follow-up support prior to departure and after travel when needed...

Remote Booking & Scheduling Specialist Position Overview:We are seeking an organized and detail-oriented Booking & Scheduling Specialist to support clients with coordinating travel arrangements and managing reservation timelines. This fully remote role focuses on confirming bookings, maintaining accurate records, and ensuring smooth scheduling from initial inquiry through finalized reservations.This is an entry-level opportunity within the travel industry. Structured onboarding and ongoing training are provided. Key Responsibilities:Coordinate and confirm travel reservations, including hotels, cruises, and vacation packagesManage scheduling details and reservation timelinesReview booking information for accuracy, including dates and traveler detailsCommunicate clearly with clients regarding confirmations and itinerary updatesMaintain organized records of bookings and client communicationsProvide follow-up support prior to departure and after travel when needed...

Vacation Support Specialist | Work From Home Job Title: Vacation Support Specialist Company: Destination Knot Employment Type: Remote Industry: Leisure, Travel & Tourism About Us: Destination Knot is a growing travel company passionate about creating unforgettable vacationsfrom romantic honeymoons and destination weddings to luxury escapes and family adventures. We pride ourselves on offering white-glove service, expert guidance, and a supportive team environment that values both personal growth and client satisfaction. Job Description: We are looking for a dependable and service-driven Vacation Support Specialist to provide essential assistance to our travel planning team. This remote role is ideal for individuals who are organized, tech-savvy, and eager to work behind the scenes in the travel industry. Youll play a key part in ensuring our clients have smooth, stress-free travel experiences from beginning to end. Key Responsibilities: Assist with travel...

Client Operations Associate Online Reservations Support Specialist Remote About Us: As a coordination-focused services company dedicated to supporting clients with scheduling, reservations, and service-related needs. We emphasize organization, clear communication, and a positive client experience across all interactions. Position Overview: The Reservations Support Specialist provides administrative and client-facing support related to scheduling and reservation coordination. This role is responsible for assisting with booking requests, maintaining accurate records, and ensuring timely communication with clients throughout the coordination process.This position is well-suited for individuals who are organized, detail-oriented, and comfortable supporting clients in a remote work environment. Key Responsibilities: Assist with reservation and scheduling requests in accordance with established proceduresCommunicate with clients to confirm details, provide updates, and answer...

Padres Camp - Senior Customer Service & Operations Specialist Solana Beach / North County San Diego Senior Customer Service & Operations Specialist Location: Solana Beach, CA (Primarily In-Office) Pay: $35.00 per hour Position Type: Permanent, Part-Time Rally delivers exceptional youth camp experiences in partnership with some of the most recognized professional sports organizations in the world. We believe the customer experience begins long before a camper ever arrives at camp. Our team is deeply committed to how we serve families. That means fast responses, genuine communication, and thoughtful follow-through on every interaction. Were currently seeking a Senior Customer Service & Operations Specialist who takes pride in delivering outstanding service while keeping operational details organized and accurate. This role is ideal for someone who is experienced, dependable, and highly detail-oriented someone who takes personal ownership of...

Senior Customer Service & Operations Specialist Solana Beach / North County San Diego Senior Customer Service & Operations Specialist Location: Solana Beach, CA (Primarily In-Office) Pay: $35.00 per hour Position Type: Permanent, Part-Time Rally delivers exceptional youth camp experiences in partnership with some of the most recognized professional sports organizations in the world. We believe the customer experience begins long before a camper ever arrives at camp. Our team is deeply committed to how we serve families. That means fast responses, genuine communication, and thoughtful follow-through on every interaction. Were currently seeking a Senior Customer Service & Operations Specialist who takes pride in delivering outstanding service while keeping operational details organized and accurate. This role is ideal for someone who is experienced, dependable, and highly detail-oriented someone who takes personal ownership of both customer...

Project Brilliance  is an ABA therapy company committed to providing the best quality, ethical, and most innovative ABA therapy to children on the autism spectrum and other related developmental disabilities, all the while striving to set a standard of care in the field. We aim to not only help children gain valuable skills, but to also help their families lead fulfilled and successful lives together. Our services are provided in center, at home and in a school setting. Job Summary: We are seeking a dedicated and versatile Human Resources Generalist to join our team. In this integral role, you will support various HR functions, including employee relations, leave management, Worker Compensation, streamlining procedures within the company and ensuring compliance with labor laws.  You will report to the Head of People Operations and assist in the day-to-day operations play a key role in fostering a positive and productive work environment.  Key Responsibilities:  Serve as...

Client Success Specialist About Metergy Solutions Inc. (Metergy) Metergy has the energy, rapid growth and excitement of a startup, together with a rock-solid, recession-proof business that has a 45 year track record. Were a technology company that drives huge carbon emission reductions. This is a once-in-a-career opportunity. As one of North Americas most experienced submetering providers, Metergy has brought turnkey solutions to clients for over 45 years. Metergy supplies, installs and remotely reads meters to measure individual suite consumption of electricity, water, gas, and thermal energy in multi-residential and commercial buildings, and bills and collects for the cost of commodities and administrative charges for the services provided. The business model allows for long-term recurring revenue through an innovative Submetering as a Service (SaaS) model. Submetering is proven to reduce in-suite energy consumption by 40%, driving decarbonization efforts for Metergys...

Manager of Employer Engagement JVS is a non-profit, non-sectarian agency. Our mission is to empower individuals from diverse communities to find employment and build careers; and to partner with employers to hire, develop and retain productive workforces. JVS provides a broad range of services including adult education, skills training, job readiness training, job placement and support, and access to post-secondary education. JVS assists employers in their search for well qualified job applicants and their initiatives to upgrade the skills of their incumbent workforce. POSITION SUMMARY: Under the leadership of the Director of Employer Engagement, the Manager of Employer Engagement builds and maintains strategic relationships with employers to connect them with JVS/MassHire Downtown Boston services, ensuring highquality business engagement, job matching, and customer satisfaction. The role leads outreach, market research, hiring events, and candidate referral efforts to...

Scheduling & Reservations Specialist Online Position Overview: We are seeking a detail-oriented and organized Scheduling & Reservations Specialist to support client coordination and reservation management in a remote environment. This role focuses on assisting with scheduling requests, maintaining accurate reservation records, and delivering a positive client experience through clear communication and follow-up.This is a fully remote position suited for individuals who are dependable, tech-savvy, and comfortable working in a structured, process-driven role. Key Responsibilities: Coordinate and manage client scheduling and reservation requestsAssist with booking updates, modifications, and confirmationsMaintain accurate records and documentation within internal systemsCommunicate professionally with clients via email, phone, and messaging toolsSupport internal teams by ensuring schedules and reservations are properly alignedMonitor deadlines and follow established...

Group Reservations Specialist Remote Group Reservations Specialist Remote Location: Remote (United States) About Us: We are a coordination-focused services company that supports clients with group-based scheduling, reservations, and experience planning. We specialize in organizing logistics for group events, celebrations, and shared experiences, with a strong emphasis on accuracy, communication, and client satisfaction. Position Overview: The Group Reservations Specialist is responsible for supporting group-related reservation and scheduling needs. This role assists with coordinating multiple participants, managing timelines, and ensuring all reservation details are accurately documented and communicated.This position is support-driven and administrative in nature, ideal for individuals who are detail-oriented and comfortable managing multiple coordination elements in a remote setting. Key Responsibilities: Assist with group reservation requests and scheduling...

Scheduling & Reservations Specialist Remote Position Overview: We are seeking a detail-oriented and organized Scheduling & Reservations Specialist to support client coordination and reservation management in a remote environment. This role focuses on assisting with scheduling requests, maintaining accurate reservation records, and delivering a positive client experience through clear communication and follow-up.This is a fully remote position suited for individuals who are dependable, tech-savvy, and comfortable working in a structured, process-driven role. Key Responsibilities: Coordinate and manage client scheduling and reservation requestsAssist with booking updates, modifications, and confirmationsMaintain accurate records and documentation within internal systemsCommunicate professionally with clients via email, phone, and messaging toolsSupport internal teams by ensuring schedules and reservations are properly alignedMonitor deadlines and follow established...

Remote Reservation Support Specialist Job Overview: We are seeking a detail-oriented Remote Reservation Support Specialist to assist with client reservation requests and provide administrative support related to booking and scheduling services. This is a remote support role focused on customer service, coordination, and accurate data handling within a reservations environment.This position is ideal for individuals who are organized, professional, and comfortable working independently in a remote setting. Key Responsibilities: Assist with reservation and scheduling requests submitted by clientsSupport booking coordination across various service categories, including accommodations and related servicesMaintain accurate client records and reservation details in internal systemsCommunicate professionally with clients via email, phone, or messaging platformsProvide general customer service support and follow established processesReview confirmations and documentation for accuracy...

Reservations & Guest Support Specialist Remote Reservations & Guest Support Specialist Remote Location: Remote (United States) About Us: We are a coordination-focused services company that supports clients with reservations, scheduling, and guest-related service needs. We prioritize organization, clear communication, and delivering a consistently positive client experience. Position Overview: The Reservations & Guest Support Specialist provides client-facing and administrative support related to reservations, scheduling, and guest inquiries. This role is responsible for maintaining accurate records, assisting with confirmations and updates, and ensuring timely, professional communication throughout the coordination process.This position is well-suited for individuals who are organized, service-oriented, and comfortable working independently in a remote environment. Key Responsibilities: Assist with reservation requests, confirmations, and scheduling...

Reservations & Guest Support Specialist Online Reservations & Guest Support Specialist Remote Location: Remote (United States) Company: Destination Knot About Destination Knot: Destination Knot is a coordination-focused services company that supports clients with reservations, scheduling, and guest-related service needs. We prioritize organization, clear communication, and delivering a consistently positive client experience. Position Overview: The Reservations & Guest Support Specialist provides client-facing and administrative support related to reservations, scheduling, and guest inquiries. This role is responsible for maintaining accurate records, assisting with confirmations and updates, and ensuring timely, professional communication throughout the coordination process.This position is well-suited for individuals who are organized, service-oriented, and comfortable working independently in a remote environment. Key Responsibilities: Assist with...

Accounting / HR Specialist Salary: $60,000 - 75,000/year The HR / Accounting Specialist provides administrative and operational support across both Human Resources and Accounting functions. This role assists with payroll, benefits administration, employee records, onboarding, and general accounting tasks such as accounts payable, expense processing, and financial recordkeeping. The ideal candidate is detail-oriented, organized, and able to maintain confidentiality while supporting multiple departments. #LAT Responsibilities Assist with employee onboarding and offboarding, including preparing paperwork and maintaining personnel files. Maintain and update HRIS and employee records ensuring accuracy and compliance. Support benefits administration, including enrollments, changes, and employee inquiries. Assist with payroll processing and coordinate with accounting for accurate wage and tax reporting. Track paid time off (PTO), leave requests, and attendance records. Support...