17 operations assistant jobs found

Overview Vice President, Financial Strategy & Planning 📍 Newark, NJ | 🕒 Full-Time | 💼 Finance |   About the Role The Vice President for Financial Strategy and Planning will provide analytic and operational leadership by projecting and managing financial forecasts to inform organizational decision ‐ making, closely track fi nancial performance and external factors influencing the organization’s fiscal health and recommending appropriate adjustments to operational plans as needed, support organizational priorities like capital initiatives and state budget relationships, and identify opportunities to optimize state and federal funding.   Responsibilities What You’ll Do Directs long ‐ term enterprise financial strategy, including multi ‐ year financial planning, budgeting, and forecasting to inform operational priorities, provides the analytical foundation for strategic decision ‐ making,...

Overview About the Role The Executive Director Ambulatory Care Services will provide operational leadership for safe, compassionate, and evidenced ‐ based best practice for all outpatient clinical services. In alignment with the organizational strategic plan and in partnership with the Vice President Ambulatory Care Services, the Executive Director is responsible for the assessment, development, and implementation of both patient care and professional practice standards for nursing staff. In addition, the Executive Director represents, directs and manages the components of patient quality, safety and survey readiness for ambulatory care services. Responsibilities What You’ll Do    Responsible for the staffing structure and direction of ambulatory care services in collaboration with departmental leaders, with the goal of creating and maintaining a high ‐ performing team focused on the patient/family. Collaborates...

Overview: The Logistics Coordinator provides overall direction throughout the Dedicated Fleet operation and provides operational assistance to the Project Manager wherever needed. Responsibilities: Maintains positive and encouraging working relations with all drivers Provides constant communications of service issues to appropriate personnel and departments, both internal (NFI) and external (Customer) Performs load planning, driver scheduling, and dispatch duties using both Dedicated Fleet and Common Carrier resources. Coordinates daily data entry into NFI’s proprietary order-management-system, TMW. Coordinates with home-office invoicing team to ensure timely and accurate completion of weekly customer invoices Ensures accurate and timely completion of daily and weekly tasks Provides weekly KPI/performance data reports to both internal and external parties Coordinates daily on scheduling truck and trailer maintenance. Works with safety department on DriveCam, driver...

Overview About the Role The primary purpose of the Diet Control Assistant position is to provide infant, pediatric, adolescent, adult and geriatric patients with quality Food & Nutrition services, operational information; and serves as the liaison between the patient care unit(s) and the Department of Food & Nutrition. Delivers all meals/food items to infant, pediatric, adolescent, adult and geriatric patients in designated patient care unit(s) within specified time frames. Performs in a caring, conscientious and confidential manner toward patients, family members, visitors, colleagues, staff and students. Maintains individual patient care electronic Card files and coordinates interdepartmental communications. Responsibilities What You’ll Do Maintains electronic patient card files. Modifies menu to comply with diet order prescriptions/meal patterns. Formulates patient meal supplements and nourishments. Delivers...

Overview About the Role The Senior Revenue Cycle Analyst plays a critical role in optimizing and supporting Epic’s Revenue Cycle applications, including Epic Resolute, Cadence, and other related modules. This position is responsible for ensuring system efficiency, aligning IT capabilities with operational needs, and serving as a strategic liaison between Revenue Cycle Operations and IT. The Senior Analyst will lead system enhancements, troubleshoot issues, and support revenue cycle initiatives that drive financial and operational success. Responsibilities What You’ll Do Oversees system configuration, enhancements, and maintenance for Epic Revenue Cycle applications. Collaborates with IT and Revenue Cycle teams to troubleshoot system issues and implement solutions. Ensures accurate system functionality to support patient registration, scheduling, billing, claims, and collections. Monitors system performance and...

Responsibilities Under the direction of the Assistant Manager Business Services, schedules, coordinates and oversees performance and general operation of hospital Switchboard Services. Supervises staff and manages daily activities. Qualifications Associate’s Degree required; Bachelor Degree preferred. At least three (3) years of experience in a Call Center/Customer Service environment required. Prior lead/supervisory experience preferred. Must have strong computer/keyboarding skills to perform lookups by name, etc. Ability to function in a team environment, role model for professionalism. Word/Excel proficiency; excellent time management and communication skills; flexible, open to change and able to work in a fast-paced environment. Additional related experience may be substituted for the degree on a year-for-year basis.

Overview About the Role The primary purpose of the Business Manager position is to provide day ‐ to ‐ day administrative leadership and business management of assigned areas through skillful directing, coaching, support, and delegation to staff in the provision of clinically safe, fiscally sound, compassionate care and services.     Oversees clinical and non ‐ clinical personnel. Assures compliance with financial, quality, UH compliance, UH Policy and Procedures, and leads towards achievement of organizational and regulatory goals.    Responsible for revenue cycle.  Visionary and innovative leader in teamwork, change management and performance improvement.  Ability to deliver under pressure and challenge the status quo in a matrix organization with diverse stakeholders. Responsibilities What You’ll Do   Manages Ambulatory Care Services (ACS) Practice(s)’ day ‐ to ‐ day operations, keeping executive management...

Overview About the Role The Section Head Ophthalmology position has direct patient care duties and administrative duties. Performs ophthalmic imaging techniques to include photography-based studies, optical coherence tomography, ophthalmic ultrasound and electro physiologic studies. Plans, organizes and directs the day-to-day activities and functions related to the clinical, fiscal, and administrative functions of the Division of Ophthalmic Imaging. Provides administrative services and support to department management for the Division. Assist in the development and implementation of policies and operating guidelines of the division. Assists in other general office operation in the care of patient requiring Ophthalmology services from ages 0 to above 100 years. Responsibilities What You’ll Do    Oversees daily operations of Ophthalmology clinics, including staffing, room assignments, equipment maintenance, supply levels, and...

Overview About the Role Under the direction of the Director of Community Affairs, the Program Support Coordinator provides operational and programmatic support for the department’s events, outreach activities, and internal initiatives. This role coordinates multiple facets of community affairs programming, assists with scheduling and communications, and liaises with stakeholders to ensure seamless execution of department priorities. The Program Support Coordinator plays a key role in tracking departmental projects, developing materials, and maintaining logistical oversight for internal and external engagements. Responsibilities What You’ll Do Operates under the guidance of the Director of Community Affairs. Provides both operational and programmatic support for departmental events and outreach efforts. Coordinates various aspects of community affairs initiatives to ensure smooth execution. Manages scheduling and communication...

Overview: The Fleet Services Coordinator serves as administrative and technical support for the Fuel and Toll departments. The position will be the principal contact for NFI Tolls, and will handle all general phone and email communications for all levels of internal and external customers. Additionally, they will receive cross-training to assist and support the fuel operations as needed. This position reports to the Manager of Fuel & Tolls. Responsibilities: Maintains all transponder records with high degree of accuracy. Work directly within the BestPass toll account system, proactively addressing toll-related errors and expenses. Manage the toll violation process, including paper and email notifications, and maintain a detailed violation tracking system. Conduct violation research, including disputes and reconciliations. Work with trouble accounts to audit transponder to truck accuracy. Monitor serialized parts update emails for Toll transponder changes. Process...

Overview About the Role The Clinic Nurse Manager is an experienced clinical leader responsible for managing assigned areas and multiple services within the assigned practice, supervising assigned patient care personnel during clinic operations. The Clinic Nurse Manager is responsible to ensure the safe and effective delivery of patient care and clinical outcomes, compliance with regulatory, administrative, and clinical standards, policies, and procedures. The Clinic Nurse Manager is seen as an expert in clinical practice topics and is proficient in personnel management and directs care to meet the unit demands in an efficient and cost-effective manner, as well as assisting with clinic budget management. This position reports to the Administrative Director of the practice and the Executive Director Clinical Operations. Responsibilities What You’ll Do   Maintains nursing and clinical operations by initiating, coordinating, and...

Overview About the Role The Manager of IST serves as a key administrative partner to the deparrtment. This position is responsible for planning and maintaining work systems, procedures, and policies that enable and encourage the optimum performance of its people and other resources within a business unit.   University Hospital is a dynamic, mission driven, at the heart of one of the region’s leading academic medical centers. We are passionate about building an inclusive, supportive, and innovative workplace where employees thrive and make a real impact. If you're energized by collaboration, purpose-driven work, and the opportunity to contribute to meaningful changes in healthcare, you'll find a rewarding environment in our department. Responsibilities What You’ll Do Oversees and manages the evaluation, implementation, analysis, and coordination of IT systems employed by University Hospital Identifies opportunities...

Overview The main responsibility of the Customer Service Receptionist is to welcome patients and visitors, guide them to the appropriate location using the visitor check-in system when needed, and offer assistance in the absence of the supervisor. Responsibilities What You’ll Do   Greet and welcome patients and visitors upon arrival. Direct individuals to their appropriate destinations. Utilize the visitor check-in system as needed. Provide support and assistance in the absence of the supervisor. Qualifications What You’ll Bring Required: High School Diploma or equivalent required. Experience in hospitality is preferred. Strong computer skills necessary for daily operations. Excellent verbal and written communication skills. Outstanding customer service abilities. Ability to manage and prioritize multiple tasks in a fast-paced environment. Demonstrated customer service experience and...

Overview About the Role The primary function of the Appeals Specialist is to support the Utilization Review (UR) Appeals process within the Department of Patient Accounts by providing follow-up and administrative assistance. This role involves entering, tracking, and analyzing appeal-related data, coordinating with external managed care organizations, physicians, and case managers, and assisting in the preparation of appeal documentation. The Appeals Specialist is also responsible for maintaining detailed logs and generating reports as needed. Responsibilities What You’ll Do Provides administrative support for the Utilization Review (UR) Appeals process within the Department of Patient Accounts Performs follow-up on appeal cases to ensure timely and accurate resolution Inputs, tracks, and analyzes appeal-related data for reporting and trending purposes Collaborates with external managed care organizations,...

Overview About the Role Under the direction of the VP of Support Services, ensures the efficient and effective operation and maintenance of all physical and real properties and equipment of assigned facilities.  Administers and directs programs to manage building maintenance, grounds, and equipment, and to procure or generate utilities and their distribution within University Hospital’s facilities.  Also coordinates with project teams, construction and renovation programs. Responsibilities What You’ll Do    Manages computerized programs in Preventive Maintenance, Construction, Financial Management, and Energy Control to plan, organize and control functions and activities of plant operations and building maintenance. Reviews and evaluates existing programs, services, policies and procedures.  Develops, recommends to VP of Support Services and implements or guides implementation of new and/or modified programs, services,...

Overview Senior Human Resources Business Partner 📍 Newark, NJ | 🕒 Full-Time (Day) | 💼 Human Resources |   About the Role   The Sr HR Business Partner will provide operational and consultative human resources services to University Hospital management and staff - including Labor/Employee Relations, Talent Acquisition, Benefits, and Compensation for assigned departments. The Sr HR Business Partner is vital in the success of UH’s HR agenda, as they will act as a link between assigned business units and the HR department to regulate expectations on both sides and gauge all options before making HR-related decision. The Sr HR Business Partner will establish and maintain effective partnering relationships with departments to ensure the human capital goals and objectives are achieved Responsibilities What You’ll Do Establishes and maintains effective working relationships with assigned department leadership...

Overview About the Role The primary purpose of the Revenue Cycle Training Manager position is to plan, develop, and implement educational programs, training, practice standards and quality improvement programs for all University Hospital Revenue Cycle Services’ operating units, which include Patient Billing, Financial Counseling, Patient Access, Medical Records, and Patient Scheduling & Charge Capture. Provides know-how to staff in the application of such concepts as performance improvement and workflow redesign strategies. Collaborates and interacts with Clinical, Business, and Information Services personnel to optimize workflows and accomplish revenue cycle objectives. Provides managerial support to Admitting Services and Financial Counseling Teams as required and/or needed. Responsibilities What You’ll Do   Develops and implements education, training, and key performance indicators. Serves as an internal consultant on...