19 office assistant jobs found

Legal Assistant At ispace U.S., were not just going to the Moonwere redefining how we get there. Our missions push the boundaries of human and robotic exploration, driven by our belief: Expand our Planet. Expand our Future. By providing cost-effective lunar transportation, we are pioneering a future where space is within reach for scientific discovery, commercial ventures, and sustainable exploration. With locations in Japan, Luxembourg, and the United States, ispace is rapidly growing and leading the way in lunar exploration and development. Our U.S. branch is based in Englewood, Colorado, and focuses on high-capacity payload lunar landers designed to support future lunar missions. Our team is made up of innovators, problem-solvers, and visionaries committed to making space more accessible and fostering the next generation of space exploration. Lets go to the Moon together! Our team is growing, and we are actively seeking talented individuals who share our passion for...

Every Child Pediatrics is seeking a motivated and detail-oriented individual to join its Fundraising & Development Department as a full-time Executive Assistant & Board Liaison. The successful candidate will play a key role in supporting the Chief Development Officer and contributing to the success of fundraising and marketing efforts. The position's schedule is 40 hours per week, Monday - Friday, and is primarily based at our administrative offices at 9197 Grant St, Thornton, CO 80229, with the option to discuss a flexible hybrid schedule after the first 3 months of employment. This is an excellent opportunity for professionals looking to make a meaningful impact in the non-profit sector while helping grow a dynamic fundraising department. Every Child Pediatrics provides comprehensive, affordable health care to nearly 24,000 Colorado children per year, regardless of their insurance status or ability to pay. Our experienced professionals focus on the child’s overall...

Community Engagement Assistant | Location: 11149 Research Blvd, Austin, TX | Schedule: Monday – Friday 7:30AM - 4:00PM   (including occasional evenings and weekends) | FLSA Status: Nonexempt Austin Telco FCU is looking for a Community Engagement Assistant to join our family. This role supports Austin Telco’s mission by strengthening membership growth and community presence through a blend of administrative coordination and field engagement. It assists with coordinating vendor and partner relationships, tracking and maintaining inventory of promotional materials and merchandise, and supporting the logistics of on-site activations and community events. By combining strong organizational skills with a passion for community involvement, this position helps bridge the gap between strategic planning and hands-on execution to deliver a consistent and impactful brand experience across Austin Telco’s field of membership. What You’ll Do: Event Coordination &...

Description: The Sales Assistant plays a key role in supporting a Senior Account Executive (SAE) by helping drive client experience, marketing initiatives, and overall business growth. This is an ideal opportunity for a creative problem-solver who enjoys dynamic work and loves that every day brings something new. You’ll work closely with the SAE to support their book of business, strengthen client relationships, and bring thoughtful marketing and outreach campaigns to life. This role is well suited for an entry-level professional and offers exposure to litigation, sales, CRM (Salesforce) coordination, research, and creative marketing execution, with opportunities to contribute strategically as you learn a unique and complex business. SALES ASSISTANT ESSENTIAL JOB RESPONSIBILITIES: SAE Admin & Marketing Support (Remote 95%) -CRM & Task Management in Salesforce Support day-to-day administrative needs including contact and job assignment requests, and...

Position Summary: We are seeking a dynamic and organized Assistant Manager to support Grand Opening Marketing, Internal Communications, and Public Relations efforts for a growing fast casual restaurant brand. This role leads grand opening, remodel, and local restaurant event marketing with partners and vendors, and helps drive clear, engaging communication across franchise, corporate, and restaurant teams while supporting external brand storytelling. Success in this role requires strong writing, communication, and project management skills, a strategic mindset, and the ability to thrive in a fast-paced, collaborative environment. Key Responsibilities: Grand Opening Marketing (50%) Develop and implement turnkey marketing toolkits to support grand openings, remodels, and local restaurant events with outside partners. Collaborate with corporate teams on new restaurant openings to ensure alignment and successful execution. Track upcoming NROs and identify opportunities to...

We’re looking for a driven transaction coordinator and showing assistant to manage listings and showings throughout the entire home-selling and buying process. You’d be responsible for overseeing listings and showings from start to finish to ensure the office runs smoothly, set up listings, and help with occasional buyers. Our ideal candidate is extremely organized and has superb customer service skills to make customers feel at ease. If you love working with people and thrive in a fast-paced work environment, apply today! Must be willing to come to the office in Palm Beach. Florida Real Estate Experience required, and a license is very important. Compensation: $50,000 yearly DOE Responsibilities: Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close Make sure the buyer’s offer and counteroffers get approved by the seller to ensure a smooth real estate sales process Support sales agents, clients, and...

Meetings Logistics Coordinator Hybrid WFH in Reston, VA 22030 | Currently – 2 days in office – 3 days remote SPARGO, Inc . is a full-service event management company, offering a suite of services that support the production of trade shows, conventions, conferences, symposiums, and seminars. Benefits Casual Work Environment 100% Company Paid Medical (choice of 3 plans), Dental and Vision for Employee Available FSA or HSA account 100% Company paid Basic Term Life and AD&D Insurance 100% Company paid Long Term Disability Insurance AFLAC is Available 401(k) Plan Paid Sick and Vacation Leave Summary: The Meeting Logistics Coordinator will be responsible for speaker and abstract management. The individual must be detail oriented as well as have excellent communication skills and an outstanding customer service attitude. In addition, he/she must have the ability to switch between meetings and associated assigned responsibilities....

Description: This is a hybrid position with a minimum of 3 days in office (Tuesday, Wednesday and Thursday) at the Poway, CA office. Division: Optical Communications  As the industry's leader in fiber optic interconnects, SENKO is relentlessly pushing the boundaries of technology. Our dynamic and fast-paced environment fosters a culture of creativity and collaboration, where your ideas can thrive. We partner with the world's most renowned technology giants, shaping the future of connectivity together. At Senko, you'll be part of a team that's passionate about innovation and dedicated to making a global impact. If you're ready to take your career to the next level and be at the forefront of technological advancements, Senko is the place for you. The Project Coordinator is responsible for leading the operational functions of the project management team in the process of developing new products until the time of the product release. They help drive projects...

Description: Division: Optical Communications    As the industry's leader in fiber optic interconnects, SENKO is relentlessly pushing the boundaries of technology. Our dynamic and fast-paced environment fosters a culture of creativity and collaboration, where your ideas can thrive. We partner with the world's most renowned technology giants, shaping the future of connectivity together. At Senko, you'll be part of a team that's passionate about innovation and dedicated to making a global impact. If you're ready to take your career to the next level and be at the forefront of technological advancements, Senko is the place for you.  The Procurement Planner II is responsible for inventory control of large vendor accounts. They monitor inventory daily basis and cut PO monthly. The Procurement Planner schedules both air and ocean shipment and manages lowest freight cost to bring goods to destination. In addition, they monitor demand change and communicate with sales team...

Description: Do you want to make a real difference in people's lives? Work for an inspiring non-profit leader in disability services! At Rise, Inc., we believe that everyone deserves opportunities to live a life filled with purpose and pride. In our employment, housing, and life-enrichment services, we support people to set and achieve their personal goals. That shared commitment is the foundation of a workplace that embraces a culture of learning and growth by offering extensive training, competitive salaries, and a fun work environment. Visit our website at www.rise.org to learn more about our work. What you will be doing: The Activity Lead/Coordinator will create, schedule and provide skill building, life enrichment, and recreational/leisure activities for adults with disabilities in community and centerbased programming. Provides transportation services for individuals in Rise buses/vans. Support the development of curriculum/resources of day services (assist with...

Summary: Be at the center of what keeps campus running. As a Program Specialist 2 in Facilities at Bellingham Technical College, you’ll coordinate essential operations, connect teams and partners, and help turn plans into action that directly supports students and staff. If you’re a proactive problem-solver who thrives on collaboration and making a tangible impact, this is your chance to shape the daily experience of an entire campus.Salary: Starting salary is $5,054 per month which is based on $60,648; $29.04 per hour.   Under general direction the Program Specialist 2 will perform the following tasks: Coordinate and implement discrete, specialized components and tasks unique to Facilities, separate and distinguished from the main body of the College Coordinate Facilities administrative related services and resources to support Facilities and campus through BTC’s Enterprise Resource Planning (ERP) System and Computerized Maintenance Management System (CMMS) Handle oversight,...

Company Overview The HdL Companies help cities, counties and special districts maximize revenues through research and discovery efforts, financial and economic analysis, and provision of software that supports local government operations in a variety of important ways. We are regarded as a leader, occupying a specific niche in the financial services sector and serving over 900 local governments nationwide. Leveraging our talented team of professionals, along with leading edge software and database systems, HdL discovery efforts have recovered over $3 billion for our local government partners. Core Values HdL team members individually and collectively aspire to the following core values: Deliver Excellence In Everything – We anticipate needs and believe that delivering extraordinary service, inside and outside our organization, is key to our success. We passionately pursue excellence in everything we do. Do The Right Thing – We always...

Audit Services Coordinator I (Part-Time) 100 - Audit Services – Brea, California Position Overview The Audit Services Coordinator I is an entry-level position providing administrative support to the Audit Team. This role is responsible for processing petitions, tracking case inventory, and assisting with revenue recovery reports. Under the direction of the Audit Services Supervisor, this position will develop foundational knowledge of the California Department of Tax and Fee Administration (CDTFA) reporting regulations and case submittal process, and the operational functions of the Audit team. Job Responsibilities Learn and develop solid working knowledge of California sales, use, and transactions tax reporting regulations and guidelines. Assist with processing outgoing petition forms & related correspondence for submittal to the CDTFA. Assist with conducting quality control on outbound transmittal forms to ensure accuracy and thoroughness in both...

CBH is a dynamic organization dedicated to providing access to high-quality, accountable care to improve the health and mental wellness of our members. As part of our growth, we are seeking a detail-oriented Provider Contracting Specialist to join our team. CBH offers a robust compensation and benefits package, including: Family Planning, Fertility, Adoption Benefits 403B Retirement Plan PTO Days/Sick Days Wellness Program Employee Assistance Program Health, Dental, Vision Insurance Medical, Prescription Drug Insurance Tuition Reimbursement Commuter Benefits Flexible Spending Position Overview:  The Provider Contracting Specialist works in collaboration with the Manager of Provider Contracting and Provider Contracting Supervisor  to ensure provider contracts are created and maintained in a manner that consistent with both Community Behavioral Health standards and Federal and State regulations governing practitioner and facility licensing, Medicaid enrollment and...

Peckham Industries Location: Palmer, MA Pay Range: $62,000.00 - $68,000.00 Salary Interval: Full Time Description: Application Instructions About Us: Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our “ family by choice ” ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company’s construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components. Become part of our mission by realizing your purpose, serving our community...

Overview Are you interested in health care and excited to support our rapidly growing list of high-profile clients? Do you thrive in a fast-paced environment where organization, communication, and coordination are key to success? Are you a self-starter with excellent attention to detail and organizational management skills and are adaptable to customer-driven priorities?   We are seeking a Client Services Coordinator who is a proactive self-starter with exceptional written and verbal communication skills, strong attention to detail, and the ability to manage multiple priorities. In this role, you will support program operations, coordinate client-facing activities, and help drive efficiency and consistency across projects.   As part of the Client Services team, located in Bethesda, MD, you will have the opportunity to directly support our federal customers in accordance with customer objectives and contract requirements. You will coordinate and organize project...

CONTENT PRODUCTION SPECIALIST Who We Are: Founded in 1907, the National Association of Attorneys General (NAAG) serves as the national forum for attorneys general and their staff to collaboratively address issues important to their work and provides resources to support the work of the offices of attorneys general in protecting the Rule of Law and the United States Constitution. NAAG fosters an environment of “cooperative leadership,” helping attorneys general respond effectively – individually and collectively – to emerging state and federal issues. NAAG emphasizes a commitment to professional excellence and the quality of life for our employees.   We are looking for a Content Production Specialist to join our team.   The Job Brief: The Content Production Specialist is a cross-functional role responsible for creating, developing, and producing content across three core areas of the division: Online...

Sager Electronics is hiring a Buyer/Planner for our new corporate location which will be in Norwell, MA. This is an excellent opportunity for an early‑career professional looking to grow in purchasing and supply chain management. This position has a hybrid work schedule with 3 days in the office and 2 days working remotely. Fully remote applicants will not be considered. In this role, you will partner closely with our Product Managers to support key purchasing, inventory, and operational functions. This position is to gain experience and build a foundation for advancement, potentially toward a future Product Manager role. What You’ll Do: Procure products from assigned suppliers to meet demand and maintain optimal inventory levels. Manage inventory planning and pipeline for low‑ to medium‑complexity product lines. Proactively expedite open supplier orders to ensure on‑time delivery. Maintain and update supplier order reports and purchase orders. Collaborate with...

As an Operations and Vendor Accounts Coordinator , you would be responsible for overseeing vendor-related administrative and payment processes across the company. This role includes maintaining organized records of vendor contracts, leases, billing terms, and payment schedules, while making sure all invoices are entered accurately and processed on time. You would track renewals, monitor outstanding balances, keep detailed billing and payment records, and help ensure the company stays current on all vendor obligations. This position requires strong attention to detail, organization, and follow-through, as well as the ability to coordinate with vendors and internal team members to keep operations running smoothly. Compensation: $45,000 - $48,000 yearly Responsibilities: Manage efficiency initiatives to improve the accounts payable function Ensure financial transactions and documentation records are always current Engage with stakeholders and vendors to manage and...