28 admin clerical jobs found

Paralegal - Contracts & Compliance REMOTE Role and Responsibilities As Paralegal – Contracts & Compliance, responsible for supporting Liviniti’s Legal and Compliance Department through contract administration, regulatory and licensing support, and day-to-day legal operations. This role prepares contracts and related documentation from standard forms, helps manage the legal ticketing and tracking processes, maintains contract files and databases, and supports timely follow-up on approvals, execution, and common redlines. The Paralegal also assists with licensing applications, renewals, reporting, subpoena coordination, and legal research, while helping maintain HIPAA-related documentation and other departmental SOPs. The Paralegal – Contracts & Compliance is required to perform the following duties and professionally undertake the following responsibilities: Contracting Duties Prepares client and vendor contracts and other legal documents from...

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Team as a Trust & Estate Paralegal located in our San Diego (Del Mar) office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in anticipating needs of the attorneys. If...

iLead Law Group, P.C. is founded by some of the most experienced lawyers in the United States. Our team is composed of professionals with legal and other professional educational backgrounds from internationally renowned academic institutions. Many of our attorneys have work experience in major international cities such as New York, London, Tokyo, Hong Kond, and Beijing. The partners have an average tenure of over 15 years. They are knowledgeable, experienced, and professional, providing high-quality legal services to various sectors of society, earning great reviews and high praise, and becoming senior legal experts with reputations in different fields. iLead Law’s practice areas include finance and securities, large-scale civil and commercial litigation, immigration, trusts, intellectual property, IPO, M&A, and other complex cases, as well as personalized services for high-net-worth individuals worldwide. iLead considers clients as the most important partners and...

About The Mortgage Law Firm For decades, The Mortgage Law Firm has been a trusted name in default legal services, providing comprehensive solutions to mortgage servicers, banks, investors, and other financial institutions. Our success is built on a deep understanding of the industry, strong relationships, and an unwavering commitment to client service. We take pride in being more than just legal counsel—we are a dedicated partner to our clients, ensuring they have the resources, support, and legal guidance needed to navigate complex regulations and mitigate risk. Whether through ongoing legal representation, training sessions, or industry advocacy, we work alongside our clients to drive success. About the role Under general supervision, the Paralegal provides essential legal support to attorneys and the broader legal team. This role is responsible for drafting pleadings, managing case calendars, preparing for hearings, overseeing case progression, and communicating...

Paralegal (Public Finance required) Our client, a nationally recognized law firm with a robust Public Finance practice, is seeking a direct hire Public Finance Paralegal to join its growing team. This hybrid opportunity offers the ability to sit in any of the firm’s following office locations: - Baltimore, MD - Boston, MA - Wayne, PA - Harrisburg, PA - New York, NY - Philadelphia, PA - Pittsburgh, PA - Princeton, NJ - Washington, DC - Wilmington, DE This role supports attorneys in all phases of municipal bond and other public finance transactions, including document preparation, due diligence, closing coordination, and post-closing compliance. The ideal candidate will have experience with bond financings, official statements, and complex, multi-party transactions within a law firm environment. Strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced transactional setting are essential. This is an...

Paralegal (Public Finance required) Our client, a nationally recognized law firm with a robust Public Finance practice, is seeking a direct hire Public Finance Paralegal to join its growing team. This hybrid opportunity offers the ability to sit in any of the firm’s following office locations: - Baltimore, MD - Boston, MA - Wayne, PA - Harrisburg, PA - New York, NY - Philadelphia, PA - Pittsburgh, PA - Princeton, NJ - Washington, DC - Wilmington, DE This role supports attorneys in all phases of municipal bond and other public finance transactions, including document preparation, due diligence, closing coordination, and post-closing compliance. The ideal candidate will have experience with bond financings, official statements, and complex, multi-party transactions within a law firm environment. Strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced transactional setting are essential. This is an...

Not a remote or hybrid position. This role requires 100% onsite work in Cordova, Alaska. Who We Are The Native Village of Eyak (NVE) is a federally recognized Tribal government based in Cordova, Alaska —a remote, roadless community nestled between the eastern Chugach Mountains and the waters of Prince William Sound.Our ancestral homelands have long served as a traditional gathering place for the Eyak, Aleut, Tlingit, and Athabascan peoples and span more than 55 million acres of land and sea , encompassing the Copper River Delta and the Northern Gulf of Alaska . This territory reflects the deep, enduring connection our people have to the land and waters that have sustained us for generations.NVE is governed by a seven-member elected Council , which upholds our Constitution and Bylaws. The Council provides strategic leadership and direction to the Administrative Executive Director and Health Executive Director to implement projects and programs in alignment with a...

Description: Job Title: Legal Assistant/Paralegal Location: Bangor, Maine  Department: Corporate/Commercial Real Estate FLSA Status: Full Time, Non-exempt  Job Purpose: Under general attorney/administrative supervision and according to established policies and procedures, the Corporate/Commercial Real Estate Legal Assistant/Paralegal is responsible for a variety of administrative and paralegal functions in support of attorneys within the corporate and commercial real estate legal departments. This position works independently, prepares and edits documents, manages files, and maintains positive contact and communications with clients, attorneys, and staff. This role oversees drafting, filing, and maintenance of business entity documents for corporations, LLCs, and partnerships with state agencies, and prepares closing agendas, title searches, transaction documents, and post-closing title searches. The duties and responsibilities of this position require the incumbent to...

Want to be part of one of the country’s fastest growing infrastructure businesses? The Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!   We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure. At Vortex, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today! The Paralegal role supports corporate compliance, governance, and internal legal operations to help maintain the legal health of a growing, multi-state and international organization. This role partners closely with executive leadership and external legal advisors to ensure corporate records, registrations, and governance documentation are accurate, current, and aligned with business needs....

Equivity is seeking a skilled virtual paralegal with recent law firm experience and proficiency in at least two practice areas, such as litigation, estate planning, immigration, bankruptcy, corporate law, or family law.    In this role, you’ll work as part of a dedicated, long-term team of legal professionals, partnering directly with attorneys while remaining fully supported by Equivity’s internal operations and leadership. We are looking for a highly organized, detail-oriented professional with strong knowledge of law who can manage multiple cases, anticipate attorney needs, and thrive in a remote environment.        Key Responsibilities:     Intake & Case Setup:  Assist with client intake, gather relevant documents and information, open and organize case files, and ensure proper documentation at the outset of each matter   Case Management:  Manage matters from intake through resolution, maintaining organized files and ensuring all deadlines and requirements are tracked...

ONSITE RESPONSIBILITIES   Research Interviewing witnesses Assistance at arbitration hearings Tracking filings Managing attorney calendars and multi-faceted administrative support including answering phones and booking travel.  REQUIREMENTS 5+ years paralegal experience Outgoing personality Good with systems Can work in small office Proactive personality Solid people/communication skills Dependable, reliable and professional Excellent organizational skills #zip

About InVita Healthcare Technologies InVita Healthcare Technologies is a leading software provider for complex medical, forensics, and community care environments. We build specialized, highly configurable, and integrated systems that support hospitals, blood centers, donation organizations, public health labs, and forensic labs. InVita is the clear leader in the blood, implant, organ procurement, DNA, and Forensic software markets. Our software solutions have built-in compliance safeguards that streamline processes and enable quick and efficient information exchange with better decision making. For more information about our software solutions, please visit  invitahealth.com . Job Title: Paralegal Location: Baltimore, MD. T his is a hybrid role with 3-days per week required to be worked in the Baltimore, MD office. Department: Legal/Finance Reports To: Chief Financial Officer (CFO) Type: Full-Time Hours of work: Typical...

Equivity is seeking a skilled Estate Planning & Probate Paralegal with a minimum of three years of experience supporting attorneys in estate planning, probate, and trust administration. As part of our team, you will deliver high-level virtual support to attorneys nationwide while benefiting from the flexibility and autonomy of remote work in a collaborative, professional environment.  Key Responsibilities:  Provide comprehensive paralegal support in estate planning and probate matters, including drafting and preparing legal documents  Assist with preparation of wills, trusts, powers of attorney, advance healthcare directives, and related estate planning documents  Support probate and trust administration, including preparation of petitions, inventories, accountings, and court filings  Utilize estate planning drafting software such as WealthCounsel, ElderCounsel, or similar platforms to generate and manage documents  Assist with asset identification, beneficiary...

  Paralegal – Public Finance The paralegal supports multiple attorneys within the public finance practice, handling both billable and non-billable matters. This role involves document drafting, transaction coordination, research, and compliance work related to municipal securities and public financing. Responsibilities: Draft and review legal documents, resolutions, and closing materials. Conduct legal research and gather due diligence materials. Coordinate transaction closings, assemble signature packages, and organize final binders. Maintain organized records and communicate with clients and transaction participants. Qualifications: 5+ years of relevant paralegal experience, preferably in public finance or municipal bonds. Strong attention to detail, organizational, and communication skills. Proficiency with legal research tools, document management systems, and Microsoft Office. Ability to manage multiple priorities,...

Support board and committee meetings, including through preparation of agendas and compilation of meeting materials. Assist with preparation and review securities filings. Provide support for M&A and other corporate transactions. Assist with corporate governance matters, including legal entity management and drafting board minutes and consents. Provide general assistance to attorneys on the legal team on an as-needed basis on litigation, trademark, regulatory compliance, and general corporate matters. . . . Pay Statement and Pay Transparency Laws: rate of pay listed is on a per hour basis. You will be entitled to health insurance once employed for 60 days and you must work 30 hours per week, on average, per month to enroll and maintain health insurance through Complete Staffing Solutions. Once both qualifiers are met you must complete the enrollment packet and your benefits will start on the first of the subsequent month. . . It is...

Real Estate Legal Assistant – Century City National law firm seeks an experienced legal assistant to provide administrative and transactional support to real estate attorneys. Responsibilities include drafting, editing, and proofreading documents; preparing closing binders; coordinating lender and due diligence materials; processing client intake forms; managing calendars, meetings, and travel; handling client communications; and organizing files in the firm’s document management system. Position also involves billing review, expense reporting, time entry, and maintaining attorney contacts. Requires 5+ years of legal administrative experience in real estate transactions, proficiency in Microsoft Office, strong organizational skills, attention to detail, and the ability to manage multiple priorities under deadlines.   Salary $75-100,000   #toponehire

About the Role Our client, a leading construction and infrastructure law firm, is seeking an experienced, detail-oriented Litigation Secretary to support the firm’s Construction and Infrastructure Litigation practice areas. The Litigation Secretary will be responsible for providing case management, administrative, and secretarial support to assigned attorneys. The ideal candidate will have extensive construction claims experience, a working knowledge of the Federal, State, and County court systems and be proficient with the Microsoft Office suite, including strong Microsoft Word skills. This position will be 4-5 days on-site in the New York City office and will report to the Legal Support Services Supervisor. Compensation is competitive and commensurate with experience, with a base salary range of $85,000 to $130,000 annually. Key Responsibilities: Execute precise e-filings across New York State, Federal, and Appellate courts, ensuring strict adherence to specific...

Litigation Paralegal  National firm seeks experienced Litigation paralegal.  Candidates should have 3+ years of experience with litigation. Experience attending trials, depositions, and using eDiscovery is prefered.  This role is hybrid, in office 2 days a week, and will support a general litigation practice.  Salary is $85-120,000 depending on experience.      #toponehire

Real Estate Legal Assistant – Boston National law firm seeks an experienced legal assistant to provide administrative and transactional support to real estate attorneys. Responsibilities include drafting, editing, and proofreading documents; preparing closing binders; coordinating lender and due diligence materials; processing client intake forms; managing calendars, meetings, and travel; handling client communications; and organizing files in the firm’s document management system. Position also involves billing review, expense reporting, time entry, and maintaining attorney contacts. Requires 5+ years of legal administrative experience in real estate transactions, proficiency in Microsoft Office, strong organizational skills, attention to detail, and the ability to manage multiple priorities under deadlines.   Salary $75-100,000   #toponehire

About Us: From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance. Job Summary: The position of Legal and Compliance Coordinator provides high level support to the Legal Department as well as internal clients and external constituencies regarding contracts and other administrative tasks.  The responsibilities of this role include prepping, formatting, editing and maintaining contract documents including non-disclosure agreements, master services agreements, master facilities agreements, facility specific agreements, amendments, subcontracts, and the like. This role also performs routine administrative duties as required by the General Counsel....