96 facilities jobs found

Office Manager Confidential Law Firm Law firm is seeking an experienced Office Manager to oversee daily operations and administrative functions. This role partners closely with firm leadership to ensure efficient operations and strong team performance. Key Responsibilities Oversee day-to-day office operations and administrative functions Collaborate with firm leadership and vendors to maintain efficient office and facility operations Assist with budgeting and help monitor financial performance Partner with IT, Facilities, HR, and Finance on payroll, recruiting, onboarding, training, and performance management Supervise and support office staff, including legal assistants, paralegals, clerical staff, and reception Manage purchasing, inventory, and budget adherence Promote firm policies, procedures, and workplace culture Qualifications 5+ years of office management experience, preferably in a law firm or professional services...

Office Manager Gabb gives families a better choice for their kids’ first technology. We build purpose-built devices and digital services that let families introduce tech in steps — connection without the harms of a fully open smartphone. We’re a fast-growing, mission-driven company headquartered in Lehi, Utah, with a team that genuinely loves what we do and why we do it. About the Role The Office Manager is the heartbeat of the Gabb office experience. You’re the person who makes sure everything works — the space feels energized, new employees feel welcomed, and the team has what it needs to do its best work every day. This role sits within the HR team and is based at our Lehi office. You’re comfortable managing multiple priorities and making decisions independently. You’re equal parts operations, hospitality, and culture — and you take pride in all three. This is a hands-on, visible role. You’ll interact with every level of the company, from new hires on Day 1 to...

Tract Capital adopts a unique approach to digital infrastructure investment. Leveraging experience and strategic insights honed over three decades of creating successful companies in the space, we excel in nurturing and advancing leading-edge digital infrastructure enterprises. Our team of specialized experts are united by a singular purpose: to support the growth of digital infrastructure. Tract Capital goes beyond simple investment by acting as a strategic partner and catalyst for innovation within the sector. We ensure our engagements not only generate strong financial results but also develop essential digital infrastructure to meet growing demands. Position Overview: The Front Office Coordinator will ensure a welcoming, organized, and efficient office environment, supporting the executive assistant team with scheduling, meeting planning, facilities management, and front-desk responsibilities.   Responsibilities: Greet and assist visitors while...

Waldorf School of the Peninsula  (Preschool - Grade 12) is celebrating it's 41st year of bringing Waldorf education to Northern California. Our school has two beautiful campuses: Preschool through grade 5 in Los Altos and a few miles away in Mountain View are grades 6-12. Our school is a full member of and accredited by the Association of Waldorf Schools of North America and fully accredited by the Western Association of Schools and Colleges. WSP is dedicated to hiring dedicated and highly capable faculty and administration. We invest in our learning and growth to best serve the needs of our students, teachers, community, and each other.  Position Overview We are seeking a warm, organized, and proactive full-time Campus and Front Desk Manager to serve as the first point of contact for our Los Altos campus community. This role is essential in creating a welcoming environment for students, families, staff, and visitors while ensuring the smooth day-to-day...

About Us: We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories. Job Summary: Job Title:              Project Assistant (Administrative) Location:             Richmond, VA 23227 Reports to:          Project Management FLSA Status:        Non-Exempt   ABOUT US:  The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. The Poole and Kent Corporation is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.   SUMMARY...

About Us: We are a mechanical contractor with construction experience encompassing a diverse range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories. Our mission is to deliver best-in-class mechanical systems through engineering, craftsmanship, and the relentless pursuit of innovation and safety. Job Summary: Job Title:              Project Assistant (Administrative) Location:             Lima, Ohio 45801 Reports to:          Project Management FLSA Status:        Non-Exempt   ABOUT US:  Upland Mechanical, Inc. is a wholly owned subsidiary of EMCOR Group. Inc. Upland is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research...

About Us: We offer comprehensive HVAC, building automation system, facilities, and energy solutions. From design to delivery, our solutions are tailored to the specific needs of high-profile organizations in commercial buildings, data centers, industrial facilities, and other mission critical sites. Job Summary:     Company Overview EMCOR Services Aircond , a wholly owned subsidiary of EMCOR Group, Inc., is the Southeast’s largest provider of commercial and industrial heating, ventilating, and air-conditioning (HVAC) services. For over 85 years, Aircond has delivered comprehensive HVAC solutions to businesses, deploying expert field technicians for maintenance, repairs, and energy-efficient system replacements. Guided by three generations of family leadership and backed by the strength of EMCOR Group, Inc., a Fortune 500 company, Aircond combines deep industry expertise with a commitment to innovation and reliability. Today, we serve single and multi-site...

About Us: From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance. Job Summary: The position of Legal and Compliance Coordinator provides high level support to the Legal Department as well as internal clients and external constituencies regarding contracts and other administrative tasks.  The responsibilities of this role include prepping, formatting, editing and maintaining contract documents including non-disclosure agreements, master services agreements, master facilities agreements, facility specific agreements, amendments, subcontracts, and the like. This role also performs routine administrative duties as required by the General Counsel....

About Us: We are a full-scale electrical contracting company, providing preconstruction services through final- and post-project completion. For both new construction and renovation projects, we offer design-build/design-assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies. Job Summary: The Safety Administrative Assistant supports the Safety Director, Safety Coordinators, Site Safety personnel, Superintendents and Foreman.   The ideal candidate will be responsible for assisting in administrative support.  The candidate must be able to efficiently manage their workload and have ability to multi-task.  Must work well as a team with other Administrative Assistants, support offices and under pressure.   Essential Duties & Responsibilities: Administrative & Safety Support Provide administrative support to the Safety Director, Safety...

About Us: We are a leader in fully-integrated electrical and building systems installations, with capabilities ranging from complete pre-construction and new construction to renovation and maintenance for a variety of markets. Our team is prepared to handle a wide range of projects from small-scale, time-and-materials jobs to large-scale, technology-intensive projects. Job Summary: Dynalectric Company San Diego is hiring an Administrative Assistant / Front Desk which is responsible for greeting, assisting, and providing direction and information to clients, visitors, and other guests of the organization. They must be reliable, punctual, organized, and have a demonstrated ability to juggle multiple priorities in a very busy office. #dynsd #LI-onsite #LI-AE1 Essential Duties & Responsibilities: Include the following. Other duties may be assigned. Promptly and courteously answers all incoming calls; screens, and directs phones calls; takes messages and...

About Us: We are a leader in fully-integrated electrical and building systems installations, with capabilities ranging from complete pre-construction and new construction to renovation and maintenance for a variety of markets. Our team is prepared to handle a wide range of projects from small-scale, time-and-materials jobs to large-scale, technology-intensive projects. Job Summary: Dynalectric Company San Diego is hiring an Administrative Assistant which is responsible for assisting the Director of Operations and Executives with information management support and document control. The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to visitors and callers, and generally keeping the office organized, tidy, and running smoothly.   They must be reliable, punctual, organized, and have a demonstrated ability to juggle...

About Us: We construct, renovate, and install nearly every electrical system component related to data center construction, facilities maintenance, electrical systems upgrades, and virtually anything else required to keep facilities running on the cutting edge of efficiency and technology. Job Summary: Sunnyvale, TX   The Operations Administrative Assistant will be responsible for assisting the Director of Operations with information management support and document control. The ideal candidate must perform routine clerical and administrative functions such as email correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. He or she must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very busy office.   COMPANY OVERVIEW     Morley Moss is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of...

About Us: We are a full-service mechanical HVAC, plumbing, and specialty piping contractor that offers design and construction services for a variety of markets. Our customers include commercial, medical, and technology, as well as municipalities and government agencies. Job Summary: The Human Resources Assistant is an entry level position for a developing HR professional providing administrative support to the Human Resources Manager in the areas of HR administration, compliance, recruiting, employee relations, and related activities.   This position reports directly to the Human Resources Manager and is located in Manchaca, Texas. Essential Duties & Responsibilities: Include the following. Other duties will likely be assigned. Complete administrative tasks assigned by HR Manager to support the HR role and other functional areas with shared responsibilities such as Recruiting and Compliance. Prepare Word and PDF documents (including proper formatting and...

About Us: We are an award-winning provider of best-in-class industrial and commercial contracting services, including industrial plant maintenance and construction, process piping system design and fabrication, code vessel repairs, welding, and HVAC piping solutions. Job Summary: Performance Mechanical Inc. is seeking a reliable and detail-oriented  Accounts Payable Clerk  to join our accounting team in Pittsburg, CA. The Accounts Payable Clerk will be responsible for  data entry,  processing invoices, reconciling accounts, and ensuring timely payments to vendors. This role requires strong organizational skills, a high level of accuracy, and the ability to work in a fast-paced environment.   Compensation Range: $25-$30 an hour   Benefits: We are committed to providing employees a comprehensive benefits package which includes Paid time off (PTO) and holidays, medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance,...

About Us: We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. Job Summary: S.A. Comunale is seeking an Administrative Assistant to support the Harrisburg branch. Provide administrative support to the assigned branch office. Duties include general purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction.    S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can...

About Us: We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. Job Summary: S.A. Comunale is seeking an Administrative Assistant - Contract to support the Reading, PA Branch. Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.    S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West...

The Maine Medical Association (MMA) is seeking a detail-oriented and organized Finance & Membership Associate to support our Finance and Membership teams. This exempt position will also play an integral role in the smooth functioning of the organization by providing administrative support, maintaining office systems, and assisting with event planning and coordination for meetings and conferences.  This is an in-person position located in Manchester, Maine. You must live within commuting distance to be considered for this position. Please complete all screening questions - Thank you! Compensation: $40,500 - $49,000 yearly Responsibilities: Finance Role & Responsibilities Assist our Director of Finance & Operations with basic bookkeeping tasks, including data entry, processing invoices, and tracking expenses. Perform basic bookkeeping tasks, including entry of deposits, preparing payments, monitoring accounts payable/receivable, and monthly...

Salary The salary range for Permit Technician I is between $5,423 - $6,666 per month. The salary range for Permit Technician II is between $5,560 - $6,835 per month. The starting salary is based on qualifications and experience. PERMIT TECHNICIAN I  The Permit Technician performs permit intake and processing in support of the Community Development Division. This position performs a variety of technical and administrative tasks to expedite the processing and issuance of complex and routine permits. Incumbents accept, review, route, and issue permit applications. Incumbents utilize the permit application and tracking database, review applications for accuracy and completeness, determine permit fees, route plans for approval, and monitor and coordinate the processing and issuing of the City’s building, land use, and public works permits in compliance with City policy and procedure. This position reports directly to the Community Development Director.  Essential Job Functions...

Short Description: Bowman has an opportunity for a Office Manager to join our team for Manassas,VA.   At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients. Overview: Ensure the smooth and efficient operation of office services for assigned office. Responsibilities: Leadership and Direction Receive broad guidance from senior-level management relating to overall key objectives, critical issues, new concepts, and policy matters and general...

About Us: Headquartered in Dallas, Texas, Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy efficiency, and reliability across HVAC, lighting, power monitoring, and mission-critical systems. Leveraging advanced technologies - including Allen-Bradley PLCs, Ignition SCADA, and Delta DDC systems - we combine deep technical expertise with field-tested execution to deliver precise, scalable, and high-performance solutions. About the role: The Administrative Assistant role provides comprehensive support to the leadership team and serves as the primary coordinator for office and facilities operations. This role requires exceptional organizational ability, strong attention to detail, and the capacity to manage a high volume of competing tasks in a fast‑paced corporate environment. Serving as a key partner to Executive Administration and working closely with Human Resources, this position ensures the smooth...