6 administrative specialist jobs found

Administrative Specialist Our client is an established and growing provider of licensing and compliance management solutions that help businesses navigate complex licensing requirements across the U.S. For over a decade, they have successfully completed thousands of licenses, registrations, and annual reports for security and life safety companies nationwide, delivering consistent results and a positive experience every step of the way. The Administrative Specialist position is a dynamic role that goes beyond traditional support to include responsibility for our license renewal management system, trade show and event planning, marketing assistance, oversight of collections activity, monthly auditing of invoices and renewal database, and assistance with new-hire on-boarding. The position will also be responsible for general office duties such as mail, FedEx, office supplies, check printing, keeping the office clean and tidy, and assisting senior management with other...

Description: CSPNJ, a mental health nonprofit agency, is looking for a full-time Administrative Specialist for the Freehold Office. Under the direction of the Office Manager, the Administrative Specialist will perform a variety of administrative duties that support the functioning of the agency including supporting staff, receiving the public, assisting persons' served, assisting with the upkeep of the agency vehicles, and answering telephone calls. HIGHLIGHTS Provides receptionist and office support duties by answering incoming calls, routing callers or providing information as required. Takes and transmits messages, greets and directs members of the public, maintains clean and presentable office. Scans, collates, binds, photocopies and faxes documents. Responds to basic requests for information and routine questions in person and through email correspondence. Responds to inquiries regarding services or information; directs individuals to appropriate personnel as...

Description: Job Title: Client Services & Support Specialist Salary: $15.15 - $19.07 per hour – Non-Exempt, DOE Status: Permanent, Full-Time Hrs./WK: 40 Department: Operations Job Location: Tucson, Arizona Nature of Work: Embraces and Embodies the Tucson Indian Center’s (TIC) Identity Document’s Mission, Purpose & Vision Statements, Core Values, Guiding Principles and Strategic Goals. The Client Services & Support Specialist serves as the first point of contact for clients, visitors, and staff, representing the Tucson Indian Center with warmth, professionalism, and cultural sensitivity. This role is essential to maintaining a welcoming, respectful, and service-oriented environment. Responsibilities include managing incoming phone calls and foot traffic, assisting with service documentation, supporting daily administrative operations, and coordinating front-desk activities. This position requires excellent communication skills, the ability...

Online | Virtual Scheduling Assistant Job Title: Online Virtual Scheduling Assistant Remote About Us: We are a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel. Job Description: We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed. Key Responsibilities: Coordinate and manage calendars for multiple travel advisorsSchedule client consultations and supplier meetingsSend reminders and follow-ups for scheduled appointmentsTrack and organize important...

Online Scheduling Assistant Remote Job Title: Online Virtual Scheduling Assistant Remote About Us: We are a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel. Job Description: We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed. Key Responsibilities: Coordinate and manage calendars for multiple travel advisorsSchedule client consultations and supplier meetingsSend reminders and follow-ups for scheduled appointmentsTrack and organize important...

Travel Booking Assistant Remote Job Title: Online Virtual Scheduling Assistant Remote Company: Destination Knot About Us: Destination Knot is a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel. Job Description: We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed. Key Responsibilities: Coordinate and manage calendars for multiple travel advisorsSchedule client consultations and supplier meetingsSend reminders and follow-ups for scheduled...