59 jobs found

Location US-TX-Houston Job Category Legal, Compliance, and Risk Management Position Type Regular Full Time Req ID 43505 Overview Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Responsibilities As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World’s Most Admired Companies. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic,...

Job Summary We are seeking a detail-oriented General Administrative Coordinator to provide essential administrative and operational support across the organization. This role plays a key part in supporting managers, coordinating processes, maintaining accurate records, and assisting with daily business operations to ensure workflows remain efficient and organized. The Administrative Coordinator acts as a central point of support, helping resolve issues, track work in progress, and maintain documentation accuracy while collaborating closely with internal teams. Administrative Coordinator Responsibilities: Partner with managers and internal teams to support daily operations and resolve administrative issues.Prepare, maintain, and distribute documentation, reports, and internal communications.Create, process, and track purchase orders, requisitions, invoices, or similar administrative records within company systems.Enter, verify, and maintain accurate data related to...

Client Service Representative Welcome to  Animal Emergency & Specialty Center (AESC) ! We are a 24/7 Emergency & Specialty Veterinary Hospital, located in North Parker. We are currently seeking a qualified  Client Service Representatives (CSR)  to join our growing team!  As a  CSR , you’ll be the essential connection between our clients, their pets, and the rest of the hospital team. From managing front desk to coordinating vital communications, you’ll play a critical role in ensuring an exceptional experience for clients and their pets. The CSR team supports the hospital from 6am to midnight, 7 days per week, with various shifts and schedules available. Compensation: $ 18 - $24  depending on experience  Anticipated Schedule: Full Time 9am-7pm Days TBD upon hospital need Primary Responsibilities Reception Duties: Manage multi-line phone systems: answer calls, gather information, and route messages to the appropriate departments. Schedule...

Receptionist / Administrative Assistant Join KASA Construction Inc. as a Receptionist / Administrative Assistant! Job Title: Receptionist / Administrative Assistant Company Name: KASA Construction Inc. Salary: $17.00 - $20.00 per hour, depending on experience Full Job Description KASA Construction Inc., one of Southern California's leading heavy-civil construction and engineering companies, is seeking a highly organized and motivated Receptionist / Administrative Assistant to join our team. This role is essential in providing support across multiple departments, including Estimating, Project Management, Payroll, and HR. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and align with KASA's culture of integrity, professionalism, and innovation. Who we are: KASA Construction Inc. is a full-service General Engineering Firm, specializing in Public Works and Commercial construction. With a broad...

Legal Docketing Specialist We are seeking a detail-oriented Legal Docketing Specialist to join our team in Philadelphia, PA. This is a full-time, salaried position offering a hybrid schedule of 3–4 days per week onsite. In this role, you will play a critical part in supporting attorneys and legal staff by managing case deadlines, maintaining accurate docket records, and ensuring compliance with court rules and procedures. The ideal candidate is highly organized, deadline-driven, and experienced in navigating complex litigation calendars across multiple jurisdictions. #LAT Responsibilities Maintain and manage legal docketing systems, including tracking deadlines, court dates, and key case milestones Review court filings, correspondence, and legal documents to identify and calendar critical deadlines Ensure accuracy and completeness of all docket entries across multiple jurisdictions Monitor changes to court rules and procedures and update internal systems accordingly...

Receptionist/Administrative Assistant-NV. Position Summary We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, manage front desk operations, and provide essential administrative support across various departments. Your proactive approach will help ensure smooth office operations, excellent customer service, and effective communication within the organizationEssential Duties and ResponsibilitiesGreet visitors professionally, direct them appropriately, and maintain a welcoming reception area.Manage multi-line phone systems with courteous phone etiquette, screening and directing calls efficiently.Handle incoming correspondence, emails, and inquiries with promptness and accuracy.Perform data entry, filing, and document proofreading to support administrative functions.Schedule appointments, manage calendars, and coordinate meetings using...

Description: As a Front Desk Legal Assistant, you will perform a variety of administrative tasks in our collaborative team-oriented culture. You will support your local attorney(s), paralegal(s) and team by assisting with fee agreement drafting, calendaring, filing court documents, client communication, preparing, and organizing files for use by attorneys during trial, hearings, and other court appearances. Staffing the front desk, answering calls, and being the first impression for clients and vendors that visit the office. ESSENTIAL DUTIES AND RESPONSIBILITIES: Intake of incoming visitors, direct clients to conference room, and show hospitality by offering drinks, snacks, etc. Maintain office supplies list and maintain cleanliness of common areas. Taking payments, making bank deposits, and reconciling petty cash. Answer all incoming telephone calls. Process client-related documents from paralegals and other employees and then process the documents to ensure they are...

Location US-CA-Ontario Job Category Legal, Compliance, and Risk Management Position Type Regular Full Time Req ID 43917 Overview Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Responsibilities As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World’s Most Admired Companies. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic,...

Legal and Casework Assistant Opportunity The Legal and Casework Assistant provides crucial administrative and casework support to the U.S. Legal Services department. The role is responsible for ensuring that the department systems (e.g., file management, client database, mailings, etc.) are working effectively, as well as contributing to legal casework on behalf of our refugee and immigrant clients. The position will report to a senior supervisor in the department and work closely with all U.S. Legal Services department staff. This is an exciting entry-level opportunity for a well-organized, motivated individual interested in refugees, human rights, and immigration. This role will be based out of IRAP’s New York office and requires in-office presence four days a week , with the option to work from home one day per week. Responsibilities Administrative Duties Provide administrative support to IRAP to the legal services department on-site at IRAP’s New York office...

JOB DESCRIPTION Executive Assistant CLASSIFICATION  Year-round; Full-time FLSA  Exempt REPORTS TO  CEO LOCATION  Park City, UT TRAVEL <25% BENEFITS 401k with 4% company match; medical and dental benefits; pet insurance; generous flexible time off; access to athlete gym; staff lunch on Thursdays; hybrid work schedule SUMMARY / OBJECTIVE  The Executive Assistant (EA) supports the CEO and the Executive Team of U.S. Ski & Snowboard, the National Governing Body for Olympic Skiing and Snowboarding. This person will handle a wide range of executive support and administrative related tasks while looking to increase efficiency, collaborate cross-functionally, and manage confidential information displaying complete loyalty to the direction and leadership of the CEO. The EA is a highly resourceful, professional team-player and will work closely with the Leadership Team to support the CEO, maintaining confidence in all interactions. This person will develop...

Do you have a gift for making people feel heard, cared for, and confident from the very first conversation? Polaris Estate Planning & Elder Law is hiring a Legal Intake Specialist for our Creve Coeur office . This is a frontline client experience role where you are the first point of contact. Polaris is a mission-driven law firm that helps families protect what matters most before a crisis happens. For many people who contact our firm, that first call comes during an uncertain or emotional season of life. They may be worried about aging parents, long-term care costs, probate, or how to protect their family and assets. Your job is to help them feel welcomed, understood, and guided toward the right next step. If you are warm, organized, professional, and great with people, this could be an excellent fit. About the Role This is an in-office position. As our Legal Intake Specialist , you will be the first point of contact for prospective clients...

ADMINISTRATIVE ASSISTANT Yountville, CA Nestled on 22 acres of breathtaking landscapes in the heart of Napa Valley, Estate Yountville is not only a luxurious retreat but has also been named one of the best hotels in California by Condé Nast Traveler in 2024. Voted the most beautiful boutique hotel in Napa Valley, the Estate is a true gem, offering 192 elegantly appointed guest rooms, a private vineyard, and world-class amenities. Guests enjoy two serene pools, a spa with 12 luxurious treatment rooms and suites, and over 55,000 square feet of exceptional event spaces. With culinary offerings that harmonize the bounty of Northern California with European elegance, Estate Yountville invites you to experience a haven of exclusivity and refined beauty. This is a temporary role with a May start date. JOB SUMMARY We are seeking a highly organized and detail-oriented Administrative Assistant to support our executive and management teams in the day-to-day operations of...

APPLICATIONS RECEIVED THROUGH THIS SYSTEM AND THAT DO NOT FOLLOW THE INSTRUCTIONS WILL NOT BE CONSIDERED. Do you want to " Make Law Easy " for Oklahomans with family law cases? The  Wirth Law Office  is a business-minded firm that is on track for aggressive growth, and we need an experienced paralegal to join our team and work directly with our attorneys to support the team and help clients. We want to be known for helping clients navigate complicated legal matters and come out of an extremely emotional process feeling as though they are a better person, in a better position, and that they had a team behind them that really cared and fought for them. INSTRUCTIONS: Do you want to work with a team of "A" players who care as much as you do about your work and helping clients? If so, prepare a cover letter with no more than TWO paragraphs and a closing sentence. In the first paragraph, explain what you believe are the 3 most important qualities needed in someone who...

We’re seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist clients and keep the office running smoothly. You’ll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you’re an excellent multitasker who thrives in a fast-paced environment, we want to hear from you! Compensation: $23 - $26 hourly Responsibilities: Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines Conduct legal research, when necessary, with guidance from attorneys and paralegals Work with attorneys...

We are hiring a full-time Administrative & Legal Assistant Support team member to split time between our Hamburg and Wyomissing offices. This is a varied, hands-on role at the center of the firm’s day-to-day operations — no two days are exactly alike, and you’ll be contributing to real work that matters to real families. You’ll work across both offices, supporting estate planning client meetings and signings. You’ll keep the administrative engine running: mail, filing, billing support, document prep, and first-contact intake triage when the phones are busy. Compensation: $19 - $22 hourly Responsibilities: Greet clients and answer phones at both offices; triage prospective client calls using our intake procedures and make sure every inquiry is properly logged and routed to the right team member Provide logistical support for estate planning and estate administration signing meetings: prepare packages, coordinate notary and witnesses, attend meetings, and complete all...

The Maine Medical Association (MMA) is seeking a detail-oriented and organized Finance & Membership Associate to support our Finance and Membership teams. This exempt position will also play an integral role in the smooth functioning of the organization by providing administrative support, maintaining office systems, and assisting with event planning and coordination for meetings and conferences.  Application Instructions: Please include a cover letter addressing what about this position appeals to you and why you believe you are a good fit. Please complete all screening questions and DISC Assessment that will be emailed to you . PLEASE NOTE: This is an in-person position located in Manchester, Maine. You must live within commuting distance to be considered for this position. If you do not currently live within commuting distance and plan to relocate, please state this in your cover letter. Compensation: $40,500 - $49,000 yearly Responsibilities:...

We are seeking a qualified personal injury legal assistant to support our attorneys and paralegals in meeting the needs of clients. You will handle all forms of office communication, from fielding calls and emails to opening files and keeping our legal team informed of impending deadlines. You'll also be filing paperwork electronically in state and federal courts, as well as ordering medical and billing data. Prior experience in a personal injury law firm is a plus. Reach out to us if you thrive in a fast-paced setting and can reliably provide excellent results. Bilingual Spanish Speaker required. Compensation: $22 - $25 hourly Responsibilities: Consult with expert witnesses, clients, medical professionals, and vendors Help prepare litigation documents like pleadings, motions, subpoenas, affidavits, contracts, and briefs, and proofread as needed E-file in state and federal court, as well as order medical records and other billing information Respond to emails...

Location US-CA-Glendale Job Category Legal, Compliance, and Risk Management Position Type Regular Full Time Req ID 43487 Overview Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Responsibilities As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World’s Most Admired Companies. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic,...

Location US-CA-Ontario Job Category Legal, Compliance, and Risk Management Position Type Regular Full Time Req ID 43881 Overview Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Responsibilities As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World’s Most Admired Companies. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic,...

Location US-PA-Philadelphia Job Category Legal, Compliance, and Risk Management Position Type Regular Full Time Req ID 43683 Overview Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good! Responsibilities As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World’s Most Admired Companies. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic,...