17 jobs found in Urbana, IL

Overview: Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports manager(s) and/or employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the health care concepts, practices and procedures. Able to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. Qualifications: Certifications: Driver's License - Secretary of State (SOS), Education: Associate's Degree: Health Administration; Associate's Degree: Business Management, Work Experience: Microsoft office Carle Health Company Overview: Find it here. Discover the job, the career, the purpose you were meant for. At Carle Health, we're committed to fostering a workplace where every team member feels valued, respected and empowered, where...

Position Overview: Customer Support Supervisor / Office Manager Location: Lockport, IL Schedule: Full Time Reports To: President and Chief Operating Officer Job Summary We are looking for an organized and proactive Customer Support Supervisor / Office Manager to help keep our operations running smoothly while delivering excellent customer support. In this role, you will oversee daily customer service activities, manage office operations, coordinate recruiting and interview scheduling, and provide administrative support to executive leadership. This position is ideal for someone who enjoys balancing customer interaction, operational coordination, and organizational leadership in a fast-paced environment. What’s in it for You Opportunity to work directly with executive leadership Competitive compensation Paid time off (PTO) Career growth and development opportunities Collaborative team environment Ability to contribute to multiple areas of the...

Job Summary: Reception and General Administrative Office Tasks. Provide administrative support for all areas of assigned department with special emphasis on primary duties as assigned by department manager. Role model and demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion, and safety of others. Essential Job Responsibilities Answer phones/ schedule buyer vendor appointments Sort and distribute mail Print out the weekly circular ad for buyers Preparing checks, place in envelope to be mailed Metering mail Maintaining office, conference room, and lobby (set up / clean up conference room before and after meetings) Staples orders (Office Supplies) Replacing toners/ Monitoring toner supply Supply orders from 43rd Stapling check stubs to invoices Filing invoices Work Schedule: Monday – Friday from 9:00am to 2:00pm, Tues. 8:30am until 3:30pm or as needed due to vendor meetings Education and Certification Equivalent...

At Community Physicians, we are a dedicated, multi-specialty medical group focused on providing exceptional, relationship-based care to older adults in skilled nursing and post-acute settings. Our mission is to improve health outcomes, enhance care transitions, and preserve the dignity of every patient we serve. Why You Should Join Us? 1. Purpose-Driven Work: You will play a vital role in caring for medically complex older adults during their most vulnerable health transitions. Your expertise will directly impact patient outcomes, reduce hospital readmissions, and improve quality of life. 2. Collaborative and Supportive Environment: We believe in the power of partnership. You’ll work closely with facility staff, families, and interdisciplinary teams to ensure seamless, compassionate, and coordinated care. 3. Clinical Excellence and Innovation: We prioritize evidence-based practices and continuity of care, bringing clinical excellence to every bedside. Our...

Office Administrator / Administrative Coordinator Keep Construction Moving Join Glenmark as Our Office Administrator / Administrative Coordinator! Job Title : Office Administrator / Administrative Coordinator Company Name: Glenmark Construction Co., Inc. Pay Range: $22 $25+ per hour (based on experience) Industry: Commercial Drywall Construction Location: Indianapolis, IN Job Overview Glenmark Construction Co., Inc. is seeking a highly organized and bilingual Office Administrator / Administrative Coordinator to support daily business operations at our Indianapolis office. This full-time role is essential to keeping our workforce, compliance, and financial processes running smoothly. You will serve as a central communication hub between management, field employees, and subcontractorsensuring accurate documentation, regulatory compliance, and efficient workflow across departments. This position requires fluency in both English and Spanish to effectively...

Dextera Corporation Work Location:  Indianapolis, Indiana  Work Status: Full-time, Hybrid work schedule __________________________________________________________________________________________________ ACCOUNTING CLERK III Position Summary The Accounting Clerk III (AC III) supports the CBP Administration Systems, Accounts Payable-Commercial Accounts and Travel Sections, and Payroll Branches by providing customer service support and processing financial documents. This position is responsible for the selection and application of CBP established procedures and techniques and for the protection of sensitive financial information.  Essential Functions Administration Systems Branch (SAP Help Desk Section): Provide superior customer service support via phone and email to assist users with SAP financial software systems. Utilize various resources to diagnose and resolve or escalate inquiries as appropriate. Log, track, route, or redirect issues to correct...

Receptionist Join Our Team! Honda of Downtown Chicago, part of the esteemed Murgado Automotive Group, is seeking a friendly, organized, and customer-focused Receptionist to be the first point of contact for our clients. If you are passionate about delivering exceptional service and enjoy working in a fast-paced environment, we want to hear from you! Position Summary: As the Receptionist, you will play a crucial role in creating a welcoming experience for our customers, ensuring a positive first impression as they visit our dealership. Your role will include managing the front desk, handling calls, directing inquiries, and assisting our team with various administrative tasks. Key Responsibilities: Greet customers with a warm, friendly demeanor as they enter the dealershipAnswer and direct incoming calls promptly and professionallyAssist with customer inquiries and direct them to the appropriate department or team memberProvide general administrative support, including managing...

About PWP Health PWP Health is an innovative healthcare organization transforming lives through comprehensive behavioral health services. Our success is rooted in our core values, which drive our mission to promote community visibility, engagement, and growth in impact. We’re building a team of passionate professionals who want to do meaningful work while driving excellence, integrity, and innovation in every area of behavioral healthcare. About the role The Receptionist serves as the first point of contact for PWP Health and plays a critical role in creating a welcoming, organized, and professional clinic environment. This individual supports daily front office operations, ensures a seamless client experience from arrival to departure, and provides administrative coordination that enables our clinical team to deliver high-quality behavioral health services. Hours will be 12pm to 5pm Monday, Tuesday, Thursday, and Friday, and 1pm to 7pm on...

Overview: As a Business Assistant, you will play a pivotal role in the smooth and efficient functioning of the dental practice's administrative and business operations. This position involves managing front-office activities, coordinating patient interactions, and supporting the overall success of the dental office through excellent organizational and communication skills. Responsibilities: Greet and assist patients in person and over the phone, scheduling appointments, and managing patient inquiries. Ensure a positive patient experience by providing exceptional customer service. Coordinate and manage the dental appointment schedule, optimizing patient flow and ensuring efficient use of dental chair time. Confirm upcoming appointments and follow up on missed appointments. Verify and process dental insurance information for patients. Assist patients in understanding their insurance coverage and financial responsibilities. Process patient payments, including copayments,...

Why Seyfarth: At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading. The Opportunity: As a Litigation Legal Support Assistant, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-To-Day: On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: Inputs, revises and finalizes correspondence, memoranda and...

About OPTO OPTO designs and manufactures retail fixtures for domestic and international markets. We are a design-led company driven by innovation, a passion for helping our clients succeed, and communication. Our team applies creative thinking across customer proposals, product development, and operations to deliver tailored retail solutions. The excitement, innovation, and passion from all of our team members allows us to curate the best solutions for any retail environment. With in-house engineering and a responsive, collaborative culture, we adapt quickly to customer needs and provide industry-leading speed and reliability, earning long-term partnerships through performance and trust. What we are looking for The HR Office Administrator provides administrative support to the Human Resources department while also assisting with front desk operations. This 3-month contract position supports onboarding activities, benefits enrollment, HR system troubleshooting, employee...

Responsibilities: Must be available to work onsite in the Rosemont office Monday through Thursday, with remote work on Fridays.   Position Responsibilities:     Provide high level end to end administrative and operational support, including complex travel coordination, itineraries, event and conference registrations, expense management, and office operations—independently handling matters that do not require executive involvement. Manage highly confidential and sensitive information with utmost professionalism, discretion, and sound judgement Anticipate needs, risks, and conflicts in advance; proactively resolve issues such as schedule changes, travel disruptions, or competing priorities, using judgement to determine when executive input is required Serve as the primary manager and gatekeeper to the Executives’ calendars independently prioritizing requests, resolving conflicts, and making scheduling decisions to protect time, ensure preparedness, and balance...

Nursing Office Coordinator Job Summary The Nursing Office Coordinator provides administrative support services for Nursing Administration, Administration, and Nursing Directors as needed. This position is responsible for scheduling personnel assignments in nursing departments while ensuring that hospital resources are being used in the most efficient manner and within budget guidelines. Generates staff schedules based on the department and patient care needs, ensuring the schedule reflects adequate numbers of staff for patient care and the appropriate skill mix for department/patient needs. Adjusts schedules to meet emergency needs. Keeps the Administrative Director/Unit Shift Managers informed of personnel needs and scheduling difficulties. Coordinator also will be assigned other administrative functions, (meeting minutes, interview scheduling, ordering supplies, data collection, etc.) as necessary. Performs other duties as assigned....

Overview: As a Business Assistant, you will play a pivotal role in the smooth and efficient functioning of the dental practice's administrative and business operations. This position involves managing front-office activities, coordinating patient interactions, and supporting the overall success of the dental office through excellent organizational and communication skills. Responsibilities: Greet and assist patients in person and over the phone, scheduling appointments, and managing patient inquiries. Ensure a positive patient experience by providing exceptional customer service. Coordinate and manage the dental appointment schedule, optimizing patient flow and ensuring efficient use of dental chair time. Confirm upcoming appointments and follow up on missed appointments. Verify and process dental insurance information for patients. Assist patients in understanding their insurance coverage and financial responsibilities. Process patient payments, including copayments,...

Overview: As a Business Assistant, you will play a pivotal role in the smooth and efficient functioning of the dental practice's administrative and business operations. This position involves managing front-office activities, coordinating patient interactions, and supporting the overall success of the dental office through excellent organizational and communication skills. Responsibilities: Greet and assist patients in person and over the phone, scheduling appointments, and managing patient inquiries. Ensure a positive patient experience by providing exceptional customer service. Coordinate and manage the dental appointment schedule, optimizing patient flow and ensuring efficient use of dental chair time. Confirm upcoming appointments and follow up on missed appointments. Verify and process dental insurance information for patients. Assist patients in understanding their insurance coverage and financial responsibilities. Process patient payments, including copayments,...

At Priority Life Care (PLC), we believe everyone deserves dignity, compassion, and respect, including our coworkers. If you are looking to serve and make a positive difference in someone's life — and light the way in senior care — you may be a fit for our committed, professional team. Priority Life Care is also a designated “Great Place to Work”! When you choose to work at PLC, we provide you the opportunity to use your talents in a progressive, growing organization. Join our team today and love what you do! At Priority Life Care, our mission is to light the way in senior care, with respect to affordability and independence. Administrative Assistant The Administrative Assistant assists the community administrator with day to day operations of the facility, in an administrative function. This person is a courteous and friendly leader and co-workers, and follow procedures as outlined by state and federal regulations. To our staff we provide:...

Overview: As a Business Assistant, you will play a pivotal role in the smooth and efficient functioning of the dental practice's administrative and business operations. This position involves managing front-office activities, coordinating patient interactions, and supporting the overall success of the dental office through excellent organizational and communication skills. Responsibilities: Greet and assist patients in person and over the phone, scheduling appointments, and managing patient inquiries. Ensure a positive patient experience by providing exceptional customer service. Coordinate and manage the dental appointment schedule, optimizing patient flow and ensuring efficient use of dental chair time. Confirm upcoming appointments and follow up on missed appointments. Verify and process dental insurance information for patients. Assist patients in understanding their insurance coverage and financial responsibilities. Process patient payments, including copayments,...