19 jobs found in Medford, MA

Copy and Mail Center Clerk II Cambridge, MA Full time JR101540 The Opportunity Lesley University is seeking a Copy and Mail Center Clerk II. The primary role of the Copy and Mail Center Clerk II is to manage receiving, processing, and distribution of all mail and packages that arrives at the University from the USPS, UPS, Fed-ex, and other delivery services. This position is also responsible for the distribution of all interoffice mail, in addition to the completion of copy jobs as directed by the Manager. The Clerk processes all outgoing regular 1st class mail and all bulk mailings. Other duties include assisting the Copy and Mail Center Manager with maintaining the inventory required to operate the Center and to execute service in a timely manner. The Clerk will be vital in the upkeep of the University’s copier fleet. When the Mail and Copy Center Manager is out of the office, the Clerk is responsible for managing the Mail Center’s workflow. Specifically, this includes...

About Zevra Therapeutics, Inc. We are a rare disease therapeutics company leading with science to make life-changing therapeutics available to patients with significant unmet needs. We involve key thought leaders, physicians, patients, care partners, and advocacy groups in all of our clinical and regulatory development strategies. With a keen understanding that drug development often requires creative solutions, we have the insight and expertise to forge new pathways to success that others have missed. By following the data without bias, our transparent narratives and common-sense perspective have successfully overcome complex development challenges to make much-needed therapies available to patients. Nimble and dauntless, we push boundaries beyond what is thought to be possible and advance new therapies that have the potential to bring meaningful improvement to patients’ lives. About the role The Executive Assistant to the Chief Executive Officer provides...

Why Seyfarth: At Seyfarth, we understand that great people are the key to our success, and we  provide   the opportunities  to match. If you join us,  you’ll  work in a friendly and professional environment, with  state-of-the-art  technology, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.   The Opportunity: The Resource Support Assistant provides secretarial and administrative support for attorneys and paralegals in various practice groups. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-To-Day: On Any Given Day, You Will: Compose correspondence, memoranda and other legal documents. Make edits to and proofread documents; review same for appropriate formatting,...

Job Ref:JR-1774 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Part time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$50,070.00 - $60,730.00 per year Overview This position provides administrative support to the SVP for Translational Medicine at DFCI. Uses various MS Office software to produce reports, spreadsheets, presentations or other documents as needed. Knowledge of Institute policies and practices and may be required to interface with senior management, cross-organizations, internal and external customers and government and community officials which require considerable tact and diplomacy. Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses...

Remote Vacation Planning Assistant Job Title: Remote Assistant | Booking Vacations About Destination Knot: At Destination Knot , we help individuals, couples, and families turn their dream vacations into reality. From tropical getaways and cruises to group adventures and milestone celebrations, we provide expert planning and personalized support at every step of the travel journey. Position Overview: We are seeking a dependable and detail-oriented Remote Assistant to support our vacation booking process. In this role, you will work closely with our travel planning team to research destinations, prepare quotes, manage reservations, and assist clients with pre- and post-booking communication. This is a fully remote position ideal for someone who enjoys organizing, helping others, and being part of a travel-focused team. Key Responsibilities: Assist in researching and recommending vacation packages, resorts, cruises, and accommodationsSupport the preparation and delivery of...

The administrative assistant is responsible for providing oversight of the building lobby, waiting, and reception areas, while maintaining a high level of confidentiality for the agency, its clients, and visitors. The administrative assistant welcomes and assists clients and visitors, maintains a hospitable environment, is knowledgeable of the programs within the site they are serving, and has good representation both visually and personally. The administrative assistant performs clerical tasks to support programs and general operations.  SHIFT:  Monday-Friday 10:00AM-6:00PM and when night classes are in session the schedule is 12:30PM-8:30PM ESSENTIAL FUNCTIONS  Greet all employees and visitors in a professional manner. Ensure building safety by closing of building, including unlocking and locking front and side entrances, parking lot gate, and arming and disarming alarm at end of business day, as needed. Notify Office Manager and Vice President of all safety concerns....

Job Ref:JR-308 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$50,070.00 - $60,730.00 per year Overview Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in...

Job Ref:JR-2064 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$50,070.00 - $60,730.00 per year Overview Under close supervision, the Administrative Specialist I will schedule patient appointments and liaise between patient, clinical staff, and other departments to provide scheduling support. The Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required...

Real Estate Legal Assistant – Boston National law firm seeks an experienced legal assistant to provide administrative and transactional support to real estate attorneys. Responsibilities include drafting, editing, and proofreading documents; preparing closing binders; coordinating lender and due diligence materials; processing client intake forms; managing calendars, meetings, and travel; handling client communications; and organizing files in the firm’s document management system. Position also involves billing review, expense reporting, time entry, and maintaining attorney contacts. Requires 5+ years of legal administrative experience in real estate transactions, proficiency in Microsoft Office, strong organizational skills, attention to detail, and the ability to manage multiple priorities under deadlines.   Salary $75-100,000    

Job Ref:JR-2014 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$56,310.00 - $69,930.00 per year Overview Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a...

Job Ref:JR-1968 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$50,070.00 - $60,730.00 per year Overview Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader...

Job Ref:JR-1927 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$95,400.00 - $111,200.00 per year Overview The Executive Assistant, Office of the Executive Vice President & Chief Operating and Transformation Officer (EVP/COTO), serves as the primary administrative partner to the EVP/COTO, providing high-level, proactive support in a fast-paced, complex environment. This role anticipates executive needs, manages priorities, and ensures seamless coordination of the COTO’s calendar, meetings, travel, and events. Acting as a trusted representative of the EVP/COTO’s office, the Executive Assistant handles sensitive communications and materials with discretion and sound judgment. The role prepares executive correspondence and presentations, coordinates meetings and large-scale events, supports workforce and onboarding processes, and...

Paralegal (Public Finance required) Our client, a nationally recognized law firm with a robust Public Finance practice, is seeking a direct hire Public Finance Paralegal to join its growing team. This hybrid opportunity offers the ability to sit in any of the firms following office locations: - Baltimore, MD - Boston, MA - Wayne, PA - Harrisburg, PA - New York, NY - Philadelphia, PA - Pittsburgh, PA - Princeton, NJ - Washington, DC - Wilmington, DE This role supports attorneys in all phases of municipal bond and other public finance transactions, including document preparation, due diligence, closing coordination, and post-closing compliance. The ideal candidate will have experience with bond financings, official statements, and complex, multi-party transactions within a law firm environment. Strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced transactional setting are essential. This is an...

Job Ref:JR-2295 Location:10 Brookline Place, BROOKLINE, MA 02445 Category:Development/Fundraising Employment Type:Full time Work Location:Remote: occasional onsite Salary/Pay Rate:$53,500.00 - $58,200.00 per year Overview The Philanthropy Assistant provides essential support, focusing on administrative tasks that ensure the smooth operation and coordination of specific program, projects, and initiatives. This role requires organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The position may report to more than one (1) direct supervisor. This position's work location is fully remote with occasional time on-campus in Brookline, MA. The selected candidate may only work remotely from a New England state (ME, VT, NH, MA, CT, RI). Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of...

Job Ref:JR-116 Location:10 Brookline Place, BROOKLINE, MA 02445 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$86,720.00 - $101,090.00 per year Overview Under minimal supervision, the Executive Assistant II provides high-level administrative support primarily to Vice Presidents and above or a comparable level executive. Work requires some analysis and use of initiative and independent judgement. The Executive Assistant II is often called upon to communicate on behalf of executive(s) to other employees. The Executive Assistant II conducts work assignments of increasing complexity with considerable latitude for independent judgement, has a broader scope of responsibilities, takes on more complex and independent tasks as well as remains knowledgeable of corporate polices. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing...

Clinical Office Coordinator- Primary Care Job Summary: Reports to the Practice Manager and works under the direct supervision of the Physician(s), the Clinical Office Coordinator is responsible for the day to day administrative/reception function in support of the physician/ nurse practitioner with the goal of having a smooth running office. Minimum Qualifications: Education: High School Diploma or equivalent required. Experience: One to three years Administrative Assistant/Medical Office required. Licensure and/or Certification: Graduate of a Medical Assistant/Secretary program preferred. Skills: Strong computer skills, GE Centricity (is our electronic medical record system) and Meditech skills are preferred. Must have the ability to maintain confidential information. Strong organizational and multi-tasking skills, interpersonal communication skills on the phone and in person, customer service skills, great attention to detail, flexibility, and medical...

Weekend Unit Coordinator (7:00am7:00pm) Medical Surgical Nursing Looking for a Consistent Weekend Schedule in Healthcare? We’re hiring a Weekend Unit Coordinator to support our Adult/Pediatric Medical Surgical Nursing team. This is a weekend-only position working Saturdays and Sundays from 7:00am–7:00pm is ideal for candidates seeking a stable 24-hour weekend schedule in a fast-paced hospital environment. Reporting to the Nursing Manager, this role is essential in maintaining unit efficiency and supporting clinical operations. You will serve as the communication hub for nurses, physicians, patients, and families while ensuring smooth administrative workflow. If you are highly organized, tech-savvy, and thrive in a collaborative healthcare setting, we encourage you to apply. What You’ll Do Coordinate daily administrative operations for a busy Medical Surgical unit Serve as the primary communication point for physicians, nursing staff,...

Clinical Office Coordinator-General Surgery Job Summary: Reporting to the Practice Manager and General Surgeons, the Clinical Office Coordinator performs a wide variety of responsibilities and support to the physician. Job Functions: ?-Greet patients upon arrival, maintains orderliness of reception area and Front desk ensuring patient confidentiality. ? -Answer phones and retrieves and distributes messages appropriately. ? -Processes patients quickly and accurately through the computer based scheduling system for future appointments, surgeries and/or testing as appropriate for patient care. ? -Orders necessary office and medical supplies and insures security of all medications. ? -Captures and enters high quality patient demographic and financial information via telephone interviews and hard copy (mail-in, facsimile, etc.) ? -Identifies insurance coverage and payer requirements for hospital services, processes insurance verification and other basic benefits...

Job Summary: Reporting to the Practice Manager, the Clinical Office Coordinator performs a wide variety of front office responsibilities and support to the physician. Minimum Qualifications: Education: High School Diploma or equivalent required. Experience: One to three years Administrative Assistant/Medical Office preferred. Licensure and/or Certification: Graduate of a Medical Assistant/Secretary program preferred. Skills: Advanced proficiency with Microsoft Office applications and moderate keyboarding is required. Knowledge of GE Centricity to access and utilize electronic medial records preferred. Strong customer service skills. Excellent organizational skills, detail oriented with strong ability to multi-task required. Familiarity with medical terminology preferred. Ability to read, write, and communicate in English. Ability to maintain confidential information required. PI7cd6a73c2dee-37641-39842683