Executive Assistant, Surgical Services

JOB SUMMARY
The Executive Assistant at North Mississippi Health Services is responsible for orchestrating administrative activities to support the Vice President of Women's and Children's Services and the Director of Nursing. This role requires an experienced professional with strong organizational and communication skills to manage communications and schedule coordination, maintain documentation and records, generate reporting and presentation materials, assist with routine processes, and oversee lounge areas to ensure all services remain available to support effective executive role execution.
JOB FUNCTIONS
Administrative Duties:

• Prepares and coordinates meetings and activities of Vice President, Women & Children’s Services and Director of Nursing.
• Provides administrative assistance as needed for Vice President, Director of Nursing, other managers and physician section leaders.
• Processes payroll for Administration routinely and other departments as requested and maintains attendance records for Administration.
• Coordinates Medical Staff Meetings such as section meetings, etc.
• Produces reports, records, documents, presentations and minutes as requested.
• Assists the Vice President and Director of Nursing of Women and Children’s Service during the Excel process as needed.
• Assists Vice President, Director of Nursing and other managers in the service line with budget preparation as needed to include entry into the Budget Manager system.
• Provides daily oversight to physician lounge area at Women’s Hospital to assure food services, laundry services, IT services, etc. are available as needed.
• Orders and procures supplies from routine to capital purchases.
• Submits invoices for payment with proper departmental coding.
• Assists in grant submissions to the Foundation for reimbursement to NMMC.
• Maintains service line email communication list and sends communications as directed by Vice President of Director of Nursing.
  **QUALIFICATIONS**  **Education**
  
  **Education Level**                               **Education Details**          **Required/Preferred**
  
  High School Diploma or GED Equivalent                                           Required
  
  Associate's Degree                                       or higher                    Preferred
  
  
  
  **Licenses and Certifications**
  
  
  
  **Licenses and Certifications**                **Licenses and Certifications               Details****Time Frame**           **Required/** **Preferred**
  
  
  
  **Work Experience**
  
  
  
  **Number of Years**                **Work Experience Details**                                                                          **Required/** **Preferred**
  
  4-6 years                              Minimum of 5 to 7 years’ experience as Administration Secretary           Required
  
  
  
  **SCOPE**
  **Freedom To Act:**
  **Problem Solving:**
  **Impact:**
  **Financial Responsibility:**
• Sales Revenue Target Responsibility:
• Approval Responsibility:
• P & L Responsibility:
• Assets Controlled:
• Controllable Expenses (e.g., Payroll and other budgeted items):
• Total Financial Responsibility:
  Budget Responsibility
• Primary Budget Responsibility:
• Shared Budget Responsibility: