519 executive administrative assistant jobs found

Reporting directly to the Chief Financial Officer, the Executive Assistant provides executive support and serves as the primary point of contact for internal and external constituencies. The ideal individual will have strong written and verbal communication, administrative, and organizational skills, and the ability to maintain balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Responsibilities include: Executive Support: Completes a broad variety of administrative tasks for the C-Suite Officers, including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed international travel plans, itineraries, and agendas; and...

Position Summary: Executive Administrative Assistant will provide administrative support to the President in addition to directly supporting the Director of Operations. As our Executive Assistant, you must be creative and enjoy working in a fast-paced environment. This position is an in-office position. Essential Duties & Responsibilities: Performs clerical and administrative tasks, including drafting letters, memos, and presentations. Coordinating and managing travel arrangements, such as booking flights and cars and making hotel and restaurant reservations. Manage and maintain the office space's cleanliness, safety, and full functionality—monitor office inventory levels. Complete as-needed organizational projects and improvements. Propose organizational changes to improve space. Maintain Executive and office filing system. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and...

Onward Search needs an Executive Administrative Assistant for a national financial institution. You’ll join the legal team to support executive admin needs. This is a 6 month contract opportunity with potential to extend/convert . This is a hybrid position in Sterling VA or Newark DE . There is not an opportunity for remote work. To learn more about this Executive Admin Assistant opportunity, apply now and chat with a recruiter today! As an Executive Admin Assistant you’ll: Support the c-level executives within the legal team for all administrative duties Schedule calendar appointments, lunch & learns, team meetings, events, travel, and more Coordinate and support reporting needs, memos, expenses Efficiency in handling confidential communication, client information Utilize a high sense of professionalism and organization / attention to detail Skills & Experience needed: 3+ years experience as an administrative assistant,...

As the Senior Administrative Assistant/Executive Assistant, you will play a crucial role in championing cross-functional process initiatives that elevate and positively impact the overall efficiency and functioning of the organization and its leadership. Your primary responsibilities will involve overseeing office operations and delivering comprehensive support to key departments, encompassing Executive Leadership, Facilities, Finance, Human Resources (HR), and Information Technology (IT). Key Responsibilities: Leadership Support: Assist leadership with scheduling, meeting preparations, and follow-up. Conduct research and information gathering on behalf of leadership, preparing summaries and reports. Aid in complex travel arrangements, reconciliation, and schedule/task management. Relationship Development: Develop positive and strategic relationships at all organizational levels. Utilize discretion, judgment, and organizational knowledge to facilitate leadership...

We have an exciting Direct Hire job opportunity! Spherion has partnered with a boutique Public Accounting firm in Hazlet, New Jersey that is seeking an Executive Assistant to the Owner. This is an IN-OFFICE position with some WFH flexibility during NON Peak Seasons! The Executive Assistant provides administrative and organizational support to the Owner of the firm as required. As the EA you will manage the owner's emails, phone calls, calendar, social media platforms and assist with setting up the employee handbook. As the EA you will have direct contact with clients including participating in client relationship activities - ensuring to build an maintain strong business relationships. The ideal candidate will be an advanced level user on Microsoft Office; MS 360, MS Word, Excel and PowerPoint. Have working advanced knowledge of QuickBooks. Able to learn new software, the office currently uses ProServices (Tax Software) Prior experience working at a CPA firm or in...

Kforce's client a very successful, dynamic Long Island, NY based commercial real estate management company with rapid expansion underway is seeking a talented Accounts Payable/Admin Assistant. In this role, you will work closely with the CEO and CFO. Duties Include: Daily entry of vendor invoices into Yardi Prepare and code invoices for Property Manager's approval Create spreadsheets in Excel Transfer data from hard copy to Yardi software Type in data quickly and efficiently Update tenant and vendor information in Yardi software Sort and collate incoming and outgoing mail Scan and email incoming mail to offsite property managers Collect and prepare correspondence, tenant invoices and vendor checks Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence Schedule and coordinate meetings/special events Promote and foster positive relationships with tenants and clients and track service...

Executive/Admin Assistant 3 months contract Pay Rate: $30-40/hour General Tasks: Books travel Books meeting rooms in JC Expense reports (CFO and some of his direct reports) Coordinates Finance monthly birthday meetings/orders treats Schedules Corporate Finance monthly staff meetings Schedules Corporate Finance weekly coffee break Helps coordinate meetings Orders flowers as necessary, coordinates cards for departing employees Larger tasks: IT and Facilities liaison system access, facilities access, new employee coordination Coordinates Finance Lunch & Learns works with Sarah R to gather topics, reach out to potential speakers, and ultimately schedule out the full year, one per month. Stat/Tax team support: Gets signatures for statements/tax returns Does mailings (return receipt, FedEx, etc) Notarizes documents Future possibilities, in addition to the above: Close calendar coordination Board slides NA & WW MD&A prep...

Bonaventure Senior Living has an exciting job opening for a Human Resources Administrative\\Executive Assistant.   Call 503-566-5715 for more information. Bonaventure Senior Living is looking for an organized and motivated Administrative or Executive Assistant looking for a full-time position with a growing company and an exciting team!   Our Home Office in Salem, Oregon supports those providing care to residents at our communities in Oregon, Washington, and Colorado. An excellent candidate is one with a strong, exacting sense of focus and a consistent standard of excellence. You should be self-motivated and pride yourself in regularly meeting or beating deadlines. We are looking for someone with the ability to anticipate needs and quickly adapt. This position requires the ability to navigate ambiguity, track and follow through on multiple projects, and be a resource to the communities we serve.    Top reasons to work at Bonaventure Competitive Wage Health...

Executive Secretary Administrative Assistant Location: Northborough, MA Opportunity to work with a great company! Hours: Full time. Monday – Friday, 8:30am-5:00pm. Job Requirements: Coordinating meetings and interviews for staff members. Scheduling and calendar management. Data Entry. Filing, Faxing, Scanning. Handling inbound and outbound calls/emails. Administrative Experience REQUIRED. Pay Rate: $24-25 hourly

At Enact Mortgage Insurance (Nasdaq: ACT), we understand that there's no place like home. That's why we bring our deep expertise, insightful offerings, and extra mile service to work every day to help lenders put more people in homes and keep them there. We're looking for an Executive Administrative Assistant in Raleigh, NC to join us in fulfilling our mission, while utilizing our values of excellence, improvement and connection. In this role, your principal focus will be supporting the company's Board of Directors and several C-Level executives (including the EVP, General Counsel & Corporate Secretary) with communication, travel arrangements, expense management, event planning and logistics, and calendaring. Ideal candidates will exhibit a high level of professionalism and discretion, bring a collaborative orientation, superb communication skills, good judgment, impeccable time management and organization abilities, and be a tech-savvy, self-starter with a great...

At Enact Mortgage Insurance (Nasdaq: ACT), we understand that there’s no place like home. That’s why we bring our deep expertise, insightful offerings, and extra mile service to work every day to help lenders put more people in homes and keep them there. We’re looking for an Executive Administrative Assistant in Raleigh, NC to join us in fulfilling our mission, while utilizing our values of excellence, improvement and connection. In this role, your principal focus will be supporting the company’s Board of Directors and several C-Level executives (including the EVP, General Counsel & Corporate Secretary) with communication, travel arrangements, expense management, event planning and logistics, and calendaring. Ideal candidates will exhibit a high level of professionalism and discretion, bring a collaborative orientation, superb communication skills, good judgment, impeccable time management and organization abilities, and be a tech-savvy, self-starter with a great attention...

Overview The Institute for Defense Analyses (IDA) in Princeton, NJ has an immediate opening for a Senior Administrative Specialist. This opening is located at IDA's Center for Communications Research in Princeton, New Jersey (CCR-P). IDA offers a competitive salary, an excellent benefits package and a superior professional working environment. To the right individual, IDA offers the opportunity to have a major impact on key national programs while providing administrative support on fascinating technical issues. We are seeking a Senior Administrative Specialist, who under general supervision, performs a variety of routine and complex administrative tasks requiring an extensive working knowledge of the organization and its programs, practices, and procedures. Maintains a highly responsive relationship to staff members in regard to their day-to-day activities. Specific responsibilities and areas of support include facilitating special events, processing reimbursements, arranging...

ROLE AND RESPONSIBILITIES: We are looking for a high-level professional with very strong organizational and interpersonal skills to support our Chief Executive Officer and three key executives. This position serves as our executives’ administrative liaison to our employees, board of directors, external partners and vendors. Must be able to maintain discretion and confidentiality in relationships with all employees and board members. Assist in coordinating the agenda of senior management team meetings, off-sites and all-hands company meetings. The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide...

Your Compensation Base annualized compensation starts at $66,000. Your Opportunity As our administrative assistant & marketing coordinator, you will have an important role within our firm. You will have the opportunity to work directly with our Business Manager, while also supporting the founding executives directly. To succeed you will be eager, ambitious, coachable and cooperative. This role presents a unique opportunity for you to grow professionally and personally. If you are results-driven and capable of crafting creative solutions, while also having the follow-through to own and implement them, this role will be a perfect fit for you. Why Us Veraz Advisors offers a compelling and clear vision, mission and purpose. Our values, culture and people comprise our biggest assets. Joining our team offers you the chance to demonstrate your skills while also gaining access to highly accomplished professionals. Our generous benefits package shows how much...

Position Overview Houseal Lavigne Associates is an established urban planning and geospatial design firm with a reputation for excellence. We are currently seeking a dedicated and career-oriented individual to join our team as an Administrative Assistant and Bookkeeper. In this role, you will provide essential support to our firm's principals and professional staff, ensuring the smooth day-to-day operations of our office. Additionally, you will be responsible for managing accounts payable and accounts receivable. This is a unique opportunity, and the role can be designed to be flexible to fit the strengths and interests of the right candidate (including the days and hours to be worked). Our ideal candidate has a college degree and several years of work experience as an executive/personal assistant. This is a full-time position (40 hours per week); however, if desired, we can provide personal flexibility in days, start/end times with an anticipated minimum of 25-30 hours per...

Description Robert Half is currently seeking an experienced and dynamic professional to join our team as a Senior Administrative Assistant. In this key role, you will provide high-level administrative support to executives and senior management, contributing to the smooth functioning of our organization. If you are a seasoned administrative professional with exceptional organizational and communication skills, we invite you to apply for this challenging and rewarding position. Responsibilities: Executive Support: Provide comprehensive administrative support to executives and senior management. Calendar Management: Efficiently manage and coordinate complex schedules, meetings, and appointments. Communication: Act as a primary point of contact for internal and external communications. Document Preparation: Prepare and edit reports, presentations, and other documentation. Meeting Coordination: Organize and coordinate meetings, conferences, and special...

Global Environmental & Industrial Response (GEIR) District Operations Manager JOB FUNCTION: Prior experience in environmental emergency response and/or industrial cleaning required. As the Operations Manager you will supervise and direct personnel, communicate with project managers, project coordinators, customers, vendors, execute daily workflow, recruit and retain employees. This position is primary responsible for the effectiveness and organization of this division. Providing leadership and critical thinking skills to continue the successful operation of this division. ESSENTIAL FUNCTIONS: Coordinate work schedules / manpower needs for branch field staff. Complete bi-annual and 90-day “new hire” reviews of associates who are direct reports. Complete administrative tasks such as documenting attendance, customer requests, job packs, project coordination and status reports. Communicates and reviews disciplinary practices to supervisors and staff to ensure consistency....

Our client, a technology company in Milford, is seeking a temporary Administrative Assistant to working in the credentialing department. This candidate will be providing the client with current and accurate credentialing data. Certifications, License, professional insurance documents. They will also be tracking and monitoring the status on these credentialing data in order to get it over to the clients in the timely manner, while updating them on statues. This person is going to be working with the Credentialing Department and report to the VP of Credentialing. This position can pay $20-22/hour based on experience. Job Description: Complete credentialing and re-credentialing applications for providers at client companies, monitor applications, conduct follow- up as required and report on credentialing status. Maintain current and accurate credentialing data for providers at client companies, including but not limited to, certification, licensure, professional liability...

This is a fantastic opportunity to join a highly noted investment firm based in Chicago. The ideal candidate has a “get it done” outlook with meticulous attention to detail, high energy with the ability to solve problems, think two steps ahead, plan meetings/events, and manage shifting priorities with ease. The company provides a positive and supportive culture, work/life integration, and the chance to enhance your skills and experience. You will support the Investment team and the Communications/PR team with a strong work ethic and a passion for your profession! Responsibilities Deliver outstanding administrative support to the Investment team as well as support to the internal Communications and PR team. Maintain a high level of support skills including excellent communication, proofreading, and technology skills. Approaches others in a professional and tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or...

SUMMARY: Implement specific corporate objectives with respect to strategically identifying, qualifying, negotiating and finalizing lease terms with national retail and entertainment tenants. Position requires significant analytical and sales aptitude with the ability to contribute to the Real Estate Committee meeting on a daily basis, in addition to establishing and maintaining business relationships with leading national tenants. DUTIES & RESPONSIBILITIES: Work with the Director of Leasing, President, Executive Management Team and the Real Estate Committee in the development of the shopping centers strategic leasing plans. Prepare, negotiate and finalize lease proposals, amendments and renewals for each of the centers, to maximize center revenue. Candidate must have an understanding of proformas and be comfortable with numbers. Seek new or replacement tenants for the portfolio through national or regional contacts, and by visiting other markets and centers. Must be a team...