128 administrative assistant jobs found in Boston, MA

$25/hr can show higher for stronger candidate  BCG/DS required  Ideally would like someone seasoned with a degree  Administrative Assistant Join the dynamic team at IMP, a Boston based fintech consulting company that provides services to the top asset managers as an Administrative Assistant to the President. The Administrative Assistant is responsible for providing administrative support to the President and other employees; coordinating meetings and related processes; managing activities of the office; and engaging with internal and external stakeholders. Strong interpersonal skills, a willingness to move projects forward and a keen attention to detail and copy-editing are imperative for this position. We are looking for a self-motivated and self-driven person who takes full ownership of their duties. DUTIES: Coordinate the schedule of the President for internal and external meetings and roles; arrange travel when necessary....

Hiring for an Administrative Assistant for a Cardiology Department in Boston, MA M-F 8AM-4:30PM 40 hours/week Pay; $23/hr Looking for at least 1-2 years of recent Medical Admin experience.  Essential Responsibilities: 1. Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority. 2. Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed. 3. Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for...

Temp to Potential Perm (covering extended mat leave but possible perm due to changes in department) Temp Pay : $23 – $25/hr Location: Boston, MA 5 days onsite Hours: Monday  – Friday 8:30am-5:00pm OR 9:00am – 5:30pm  Job Description Working with a team of 6 other admins Research background is helpful but not required Must be familiar with Outlook and Calendaring  Expense reporting strongly preferred – must at least have familiarity with the fundamentals of expenses Answering faxes, phones, etc Assist with projects as needed Responsible for light typing, basic document preparation, data entry, and may handle mass mailing projects. Responsible for scheduling meetings for individuals supported, including conference room scheduling. May be responsible for very limited patient appointment scheduling/reconciliation. Coordinates travel arrangements for individuals supported, as well as laboratory personnel,...

Hiring for a Senior Administrative Assistant with a healthcare facility in Boston, MA. M-F 8:30AM-5PM 40 hours/week Pay rate: $30/hr Minimum of 3 years recent senior Administrative Assistant experience in a large organization required. Description: Senior Administrative Coordinator The section of Hematology and Medical Oncology is seeking a senior administrative assistant. The section of Hematology and Medical Oncology is a rapidly expanding and innovative academic and clinical department that includes over 50 faculty members and over 100 staff, with a mission to provide high-level clinical care and lead research that reflects a diverse patient population. The position will provide direct administrative support to the section chief and the administrative director. They will be responsible for various aspects of operations, ensuring the department operates in an effective, efficient, and professional manner. Specific duties include: • Schedules appointments and meetings,...

Administrative Assistant – Entry Level Location: Bedford, MA Opportunity to work with a great company! Hours: Full time – Contract to Hire Monday – Friday, 8:00am – 5:00pm Job Requirements: Customer service experience Strong communication skills. Support management and staff. Complete clerical work such as making photocopies, faxing, scanning, etc.. Sort and file documents. Prepare documents using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Pay Rate: $18/hr

Medical Administrative Assistant – Entry Level Location: Bedford, MA Opportunity to work with a great company! Multiple rolls! Hiring ASAP! Hours: Full time Monday – Friday, 8:00am – 5:00pm Job Requirements: Customer service experience Strong communication skills. Support management and staff. Complete clerical work such as making photocopies, faxing, scanning, etc.. Sort and file documents. Prepare documents using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Pay Rate: $18/hr

Senior Medical Administrative Assistant Location: Bedford, MA Opportunity to work with a great company! Multiple rolls! Hiring ASAP! Hours: Full time Monday – Friday, 8:00am – 5:00pm Job Requirements: Managerial/leadership experience required. Experience in the medical field required. Customer service experience Strong communication skills. Support management and staff. Complete clerical work such as making photocopies, faxing, scanning, etc. Sort and file documents. Prepare documents using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Pay Rate: $25/hr

Hybrid Administrative Assistant Location: Framingham, MA Opportunity to work with a great company! Actively Interviewing! Hiring ASAP! Hours: Full time hours Monday – Friday 9:00 am – 5:00 pm This will be remote Monday/Thursday/Friday and required on-site Tuesdays and Wednesdays. Job Requirements: Assists and supports 2-4 Buyers on a variety of administrative and clerical functions. Communicates with approximately 50+ vendors between all merchants they support. Monitors and edits domestic and import purchase orders and follows up on allocations and late vendor shipments. Interfaces with all levels of management and communicates with multiple internal and external contacts on a routine basis. Coordinates all travel arrangements for assigned merchants and sets up vendor and agent visits in the home office. Creates and maintains spreadsheets to monitor weekly spend for merchants as necessary. Assists...

Receptionist / Administrative Assistant Location: Woonsocket, RI Opportunity to work with a great company! Hours: Full Time – Fully In-Office Monday – Friday, 8:00 am – 5:00 pm Job Requirements: Must be proficient in Microsoft Office Suite. Must be able to transcribe audio. Operating Systems experience preferred. Supporting the VP North America and Sales, Marketing Support & Customer Service Executive with business travel arrangements, audio typing, filing of meeting minutes, call reports and email communications. Answering all incoming calls and re-directing as appropriate. Greeting all visitors, providing refreshments, maintaining visitors’ log book. Collecting and dealing with mail. Building maintenance of inside and outside space, working with multiple companies to coordinate cleaning, landscaping and general...

Administrative Assistant/Data Entry Location: Pepperell, MA Hours: Monday to Friday, 8:30 am-5:00 pm Potential overtime as needs arise Job Requirements: Microsoft office proficient (Mostly Excel) Degree in Business or marketing preferred Attention to detail is critical Customer-first and quality-centric Proficient administration/organizational skills Multi-tasking skills Familiarity with scientific products/industry is a plus Pay Rate: $22/hour

Hiring for an Administrative Assistant for a healthcare business office in Worcester, MA Shift: M-F  8:00 am – 4:30 pm 40 hours/week Department: Corporate Compliance Pay rate: $25/hr Required experience: Three (3) years of recent administrative support experience. Must have excellent keyboarding skills and be proficient in Microsoft products (Excel, Word, PowerPoint) Software used: Word processing, spreadsheet, presentation graphics, database. Excellent typing skills. Ability to work independently while prioritizing workload. Excellent verbal and written communication skills. Strong attention to detail and ability to maintain confidentially.

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data, and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits, and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together. We are searching for a highly qualified Senior Administrative Assistant for Same Day Services. This position will support the Director, Department Chair, Site Chiefs, and the Leadership team. This position is responsible for proactive calendar management, planning/coordinating meetings, attending meetings and taking minutes, printing/copying documents, as well as supply ordering and supporting...

Hiring for a Merchandise Assistant for a company in Framingham, MA In office Tuesdays and Wednesdays and remote M/Th/Friday Pay: $23/hr Strong Excel skills and a Bachelor’s degree are required. Submittal requirements: Resume (only name and where they live on the top) and need last four of social and month/day of DOB. Description: Assists and supports 2-4 Buyers and an AVP, Merchandise Manager on a variety of administrative and clerical functions. Communicates with approximately 50+ vendors between all merchants they support. Monitors and edits domestic and import purchase orders and follows up on allocations and late vendor shipments. Interfaces with all levels of management and communicates with multiple internal and external contacts on a routine basis. Coordinates all travel arrangements for assigned merchants and sets up vendor and agent visits in the home office. Creates and maintains spreadsheets to monitor weekly spend for merchants as necessary. Assists and...

General practice law firm with office locations in Needham a has an immediate opening for a Full-time Legal Admin for its’ Needham office. The firm represents individuals and businesses in practice areas that include family law, probate, criminal defense, employment law, estate planning, and real estate. We offer 401k, vacation, sick, professional development assistance and holiday pay. The successful candidate will participate as a team member to assume the duties of administrative support for the firm. Responsibilities will include greeting clients and visitors in a manner that promotes the professional image and best interests of the firm. Answering phones, screening and processing calls, scheduling calls and meetings. Preparing documents for meetings and court hearings. Entering important dates and deadlines into the calendar. Assist in adhering to deadlines. Process outgoing mail to assure timely delivery. Filing and scanning all correspondence into...

GENERAL DUTIES AND RESPONSIBILITIES: • Provide high-quality customer service and maintain effective working relationships with tenants, vendors, consultants and other stakeholders, including callers and visitors to the Real Estate office • Assist in all aspects of the Real Estate operations, including budgets and invoices • Set up and maintain records and reports to provide the data teams need to make good decisions • Maximize efficiency through administrative support for the project managers and senior staff who oversee property, including but not limited to coordinating meetings, scheduling inspections, and maintaining confidential records • Generate high-quality materials such as Board memos, recommendations, and presentations; in particular, draft and distribute public procurements (Solicitations for Quotes, Invitations for Bids, and Requests for Proposals) to ensure compliance with all policies and prevent...

We have partnered with a leading Property Management company based in Brookline that is in need of additional help in their office.  The company has been in business for over 25 years and has a growing porfolio of high-end Condos and Rental units throughout the region. $25-27/hour 8am-5pm Mon-Fri and being on call 1 week each month. Job Description: Assist in day-to-day management of a portfolio of properties.  Work with the property manager and others on meeting preparation, reporting, project coordination. APM staff in promoting, establishing and maintaining positive relations with Unit Owners/Residents and with the day-to-day operations of the property. Answer and rout phone calls to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs. Open, sort, and route incoming mail, answer correspondence and prepare and deliver outgoing mail. APM staff with creating, compiling,...

Admin Assistant/ Light Collections $25-$26 Mon-Fri 8-5pm   Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and coordinate meetings Collate and distribute mail Prepare communications such as memos, emails, invoices, reports and other correspondence Write and edit communications, from letters to reports and instructional documents Create and maintain filing systems, both electronic and physical Manage accounts and perform bookkeeping

Paralegal Tax experience is a plus not a must 75k Mon-Fri 8-5pm 1 day remote Estate Planning Regularly meet with individuals and families to discuss estate planning needs and options Draft Wills, Revocable and Irrevocable Trusts, Durable General Powers of Attorney, Health Care Proxies, HIPAA Medical Authorizations and Nominations of Guardian Provide guidance on beneficiary designations for retirement benefits and life insurance Assist clients with lifetime funding of trusts and probate avoidance Counsel on asset allocation and gifting strategies to minimize federal and state estate tax Prepare Promissory Notes and Mortgages for intra-family loans Establish Limited Liability Companies to hold rental property Estate Administration Prepare and file paperwork in Probate Court Assist with collection and distribution of estate and trust assets Oversee trust administration, including...

Paralegal Tax experience is a plus not a must 75k Mon-Fri 8-5pm 1 day remote Estate Planning Regularly meet with individuals and families to discuss estate planning needs and options Draft Wills, Revocable and Irrevocable Trusts, Durable General Powers of Attorney, Health Care Proxies, HIPAA Medical Authorizations and Nominations of Guardian Provide guidance on beneficiary designations for retirement benefits and life insurance Assist clients with lifetime funding of trusts and probate avoidance Counsel on asset allocation and gifting strategies to minimize federal and state estate tax Prepare Promissory Notes and Mortgages for intra-family loans Establish Limited Liability Companies to hold rental property Estate Administration Prepare and file paperwork in Probate Court Assist with collection and distribution of estate and trust assets Oversee trust administration, including...

Responsibilities: Provide comprehensive administrative support for the owner Facilitate communication and document exchange Handle communication, including phone calls, emails, and message-taking. Undertake financial and accounting tasks as needed (Very entry level and will train for the right candidate)