Accounts Payable Specialist, Senior

Compensation We Offer

• The initial compensation for this position ranges from $24.10 - $29.64 per hour; depending on experience, location, and internal equity considerations.

Benefits We Offer

• Benefits Eligibility starts on day ONE
• We provide a robust benefits package which includes medical, dental, vision. 
• 401K Employer Match up to 4%
• Competitive Time Off Plans
• Must meet eligibility requirements based on employment status

The Senior Accounts Payable Specialist is responsible for administering the accounts payable activities by reconciling, processing and recording invoices, verifying and reconciling vendor accounts, and ensuring timely and accurate payments. The Senior Accounts Payable Specialist may also be responsible for giving support to less senior accounts payable staff, as well as providing support to other finance and accounting functions as needed. Researches, reconciles and processes accounts payable records. Works on assignments provided by Accounts Payable Manager and Accounting Manager to support the needs of the department. Assignments are moderately difficult, requiring judgment in resolving issues and/or making recommendations.

• Audits all expense reports and credit card statements, ensuring accurate coding; work with employees to ensure completeness of documentation and records.
• Reviews, batches and releases all applicable expenses in the appropriate financial system, according to the established time tables
• Works with vendors as needed, respond to vendor A/P inquiries, prepares and maintains vendor files, ensure signed W-9 is in file and processes year-end 1099s.
• Responsible for data entry of all incoming vendor invoices.
• Prepares monthly payment of all vendors.
• Processes weekly check run for distribution and mailing of checks accompanied by appropriate remittance advices to vendors.
• Reconciles and pays all utility and corporate store-based accounts.
• Researches accounts payable problems and issues.
• Ensures that bills/invoices are paid on a timely basis and within net/contract terms.
• Processes payment for all check requests and grant payment submissions.
• Processes specialized payments for high-visibility programs for the Agency that may include client rents, client stipends, facility rents, foster care parent payments and HeadStart invoices. Works closely with the respective agency employees who manage these programs to ensure timely payments and adherence to policies.
• Serves as a resource to other AP Specialists, using prior experience and knowledge to help solve more complex issues.
• Prepares payment runs including printing checks, sending ACH and wire payments and transmitting positive pay files.
• Prepares 1099 and other annual IRS filings.
• Processes corporate card expenses ensuring proper coding and compliance with agency policies.
• Responding to AP tickets as they are assigned and ensuring that tickets are completed in a timely manner.
• Reconciling problem accounts and working with the AP Supervisor to create solutions.
• Aiding AP Supervisor in invoice accruals during month-end close.
• Assists in gathering support documents for audits.
• Assists in ad-hoc projects as needed.
• Interacts with other internal programs, clinical/support staff and external sources such as school or community personnel as applicable and acts as a resource for department staff.
• Performs other responsibilities, as assigned, to support the department and business needs

• AA/AS in Accounting, Finance or related field, or equivalent education and experience and:
• Minimum three (3) years of experience in accounts payable.
• Knowledge of specialized accounts payable principles, policies and procedures.
• Possess time management and strong organizational skills with ability to prioritize job tasks.
• 10-key by touch and strong Microsoft Excel skills.
• Ability to work effectively with diverse staff and Agency demographics. Strong attention to detail, organizational skills, and knowledge of accounting principles and software are essential for success in this role.
• Performs other duties as assigned.