Job Title: Administrative Clerk
📍 Location: Islandia, NY (with additional offices in NYC & St. Petersburg, FL)
🕒 Schedule: Full-Time
💰 Pay: $25.00/hr – $29.00/hr
📄 Position Type: Onsite
At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation.
With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported.
✅ Almost 100% employer-paid Medical Insurance premiums
✅ Dental and Vision insurance coverage
✅ 401(k) with company match
✅ Ancillary insurance options available
✅ Paid Time Off to recharge and balance life
✅ Employee Volunteer Program with extra PTO for community service
✅ Professional development with a mentor program and onsite paid continuing education
✅ Engaging team-building events and outings
As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.
🔹 Billing
Ensure time is posted and invoices are processed in QBO and Axcess
True-up time and billing; progress bill initial retainers
Handle bookkeeping billing and review unbilled WIP
Reconcile software bill backs and oversee renewals
Manage PTET estimates, postage, and 1099s
🔹 Accounts Receivable (AR)
Run AR reports and monitor client accounts
Track ACH payments and send payment reminders
Provide client lists for collection calls
🔹 Payments & Onboarding
Oversee payments and review billing for onboarding clients
🔹 Workflow
Run project setup lists and verify accuracy
Create and update templates, roles, and notifications
🔹 Other Duties as Assigned
✔ Key Competencies:
Strong communication skills, both written and verbal
Excellent organizational skills and high attention to detail
Ability to manage multiple tasks in a deadline-driven environment
Proficiency in Microsoft Office Suite and QuickBooks Online
✔ Qualifications:
High school diploma or equivalent required; Associate’s or Bachelor’s in Business, Accounting, or related field preferred
Previous experience in an administrative role, ideally in accounting or financial services
Familiarity with bookkeeping and accounting principles is a plus
🚨 SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit www.uscis.gov and search “E-Verify.”
📢 Apply Today!
Take the next step in your career with SMG ABA LLC—where teamwork, growth, and opportunity come together.