Invoicing/Shipping/Accounts Receivable Clerk

JOB DESCRIPTION

AIRCLEAN

Job Title:  Invoicing/ Shipping/ Accounts Receivable Clerk

Department or Division:  Accounting

Reports To:  Accounting Supervisor

Written By:  Kevin McGough and Rachel Bullock

Job Summary

As part of the AirClean® Systems team, the Invoicing/Shipping/Accounts Receivable Clerk is tasked with the responsibilities below. Primary role of the Clerk is to ensure shipments are invoiced accurately and shipping labels or shipping documents are prepared correctly. This position also prepares reports of delinquent accounts and responds to customer/vendor inquiries. Individuals who will excel in this position will be detail-oriented, highly organized and enjoy helping out in a team environment.  This position will provide accounting assistance to AirClean Systems, its parent, and sister companies.  

Responsibilities

The core responsibilities of this position include:

• Creation of invoices from sales orders at the appropriate time (this includes monitoring the production process of certain orders and monitoring the payment status of certain customers)
• Shipping arrangements for invoiced orders 
  1. Generating bills of lading for freight carrier shipments
  2. Communication with freight carriers to arrange timely pick-ups
  3. Creation of proper export documentation for international orders
  4. UPS or FedEx label preparation for smaller orders
• Other administrative duties as requested

The additional responsibilities of this position include:

• Perform various accounts receivable functions, including but not limited to, posting cash receipts and processing credit card payments.
• Identify outstanding accounts receivables and take actions to encourage timely payments, including but not limited to contacting customers to discuss overdue payments.
• Prepare and present reports on collection activities and progress. 
• Produce information by creating, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, graphics and data.
• Resolve billing issues and customer credit issues.

 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience / Education

• Invoicing and/or shipping experience
• Associates Degree or equivalent work experience
• Experience and familiarity with SAGE software preferred but not required
• Proficiency with 10-key and Microsoft Word & Excel
• Attention to detail
• Must have organization and time management skills

Accountabilities 
 

• Highest quality of Customer Service is displayed.
• Highest quality of accounting work is displayed.
• Foster a team environment between management, sales, production and marketing to ensure corporate goals are achieved.
• Develop and maintain a creative environment for new ideas and inventions.

 Terms of employment

This is a full-time, non-exempt, hourly position.    

Hours

The general hours shall be Monday-Friday, 8:00am to 5:00pm with an hour break for lunch. These hours may vary depending on the needs of the department.

Work Environment

Work is regularly performed in an office environment.

Physical Demands  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The employee is frequently required to sit.  The employee is occasionally required to stand and/or walk.  The employee must occasionally lift, carry, push or pull up to 10 pounds.  

Travel

            No travel required.

Benefits

Compensation package includes major medical benefits, life insurance and 401K plan with employer contribution. Paid personal leave plus company paid general holidays and paid company holidays.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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