Corporate Expeditor/Office Coordinator

The Corporate Expeditor/Office Coordinator is responsible for the smooth and efficient operation of the construction and maintenance scheduling and office functions for a downtown commercial real estate company. Previous scheduling experience is preferred. This is a fast-paced and detail-orientated position that keeps the work orders, supply deliveries and construction projects work moving. This individual is highly motivated, with very good organization, technical and communication skills.

Compensation details: 50000-55000 Yearly Salary

PI51380695735a-37641-36859126

Job Requirements

The Expeditor's responsibilities are as follows:

• Regularly communicate with the Project Managers to coordinate workflow, schedules, and status updates

• Act as a primary point of contact for Tenants and sub-contractors

• Maintain all job folders within designated file structures

• Responsible for contacting subcontractors for documentation follow-up and tracking all project documentation on a tracking spreadsheet

• Run weekly reports and communicate with project team coordinates supplies needed for job site

• Order office supplies

• Answer multi-line phone

• Stamp outgoing mail

• Distribute mail

• Serves as backup for Pittsburgh/Cleveland Expeditor via email and phone

• Coordinate weekly tenant appreciation events

• Assist Accounting with the Coding, approving, and submitting invoices for payment

This role interacts with internal team members, subcontractors, clients, and vendors. The Expeditor's Skills and Abilities should include:

• Ability to utilize software programs and assist the Operations Manager, Building Managers, and contractors with administrative tasks such as document creation

• Organizational skills in order to juggle multiple projects with accuracy and timeliness

• Strong interpersonal skills, friendly and outgoing with an emphasis on customer service

• Adept at multi-tasking while remaining calm and poised under pressure

• Collaborate with the team and also independently to accomplish the tasks assigned

The Expeditor's Education and Experience must consist of at least the following:

• High School Diploma or equivalent

• At least four years of related experience in a customer/client serving role, preferably in commercial maintenance or with a subcontractor

• Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, Excel, SmartSheets, and HelloSign