Responsibilities
FINANCE:
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- Manage and oversee all financial operations.
- Â Approve/review all expenditures, including purchasing, company credit cards, check signing, and cash
- Â Maintain proper checks and balances; supervise control procedures
- Â Monitor, forecast and ensure properly segregated cash balances to meet obligations
- Â Oversee budget preparation and controls; work with all department heads to complete components, develop forecasts, and monitor variances
- Â Oversee vendor relations and internal financial workflow; develop related policies and recommend them to senior management
-  Execute investment and commercial banking needs, under the direction of the Deputy Director and Finance Committee
-  Oversee annual audit and tax preparation, and liaise with independent auditors, subject to the Board Audit Committee; oversee all registrations and filings, including state charity registrations
- Â Assist with the production of grant proposal budgets and supervise the tracking of grant funds
- Â Issue monthly financial statements, budget status projections, investment reports, special project budget statuses, short and long-term cash flow projections, and other information, financial analyses, and reports as needed
-  Clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership abreast of organizationâs financial status.
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ACCOUNTING
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- Supervise maintenance of financial records: general ledger, accounts payable, accounts receivable, payroll, and fixed assets.
- Â Manage accounting software, and interfaces with related applications for credit card processing, gift recording, retail sales, employee expense reporting, payroll, and budgeting.
- Â Ensure daily reconciliation of contribution records, as well as timely preparation of financial reports for funders
- Â Supervise all revenue recording and appropriate reconciliation to daily deposit records and accounts and pledges receivable modules,
- Â Oversee monthly reconciliation of fund balance accounting
- Â Oversee monthly endowment fund balance accounting
- Â Ensure financial and tax compliance with GAAP and FASB standards
- Â Manage payment of artist contracts, including chargebacks and performer tax withholdings.
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HUMAN RESOURCES ADMINISTRATION
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- Work with Human Resources to monitor and execute onboarding and compliance paperwork.
- Â Ensure timely and accurate oversight of final payroll processing, payroll authorization, and tax reporting.
- Â Assist with employee benefits administration.
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BUSINESS OPERATIONS
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- In tandem with the Deputy Director, advise on legal and compliance matters
- Â Manage insurance coverage and case administration
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Required Qualifications
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- Bachelorâs degree in accounting or related financial field; a minimum of seven years of related financial management experience.
- Â Thorough knowledge of generally accepted accounting principles for nonprofits; fund accounting, auditing, fiscal management; automated accounting systems, and data processing inter?relationships.
- Â Relevant finance and accounting experience in a nonprofit organization.
- Â Ability to effectively apply accounting and auditing techniques and procedures in the work performed; to prepare clear, complete, and concise reports; to work on concurrent assignments and to meet deadlines; to communicate effectively orally and in writing, and to establish and maintain cooperative relationships with those contacted in the course of work; strong work ethic, commitment to accuracy and a team player.
- Â Demonstrated success in communicating effectively orally and in writing.
- Â Intermediate to advanced knowledge and application of word processing, spreadsheet, and presentation computer software in a P.C. environment.
- Â Advanced knowledge of databases and experience with general ledger software, including import/export and report writing.
- Â Ability to solve complex problems within standardized policies and procedures.
- Â Experience leading a comprehensive budget process, and development of dashboards and other analytical tools.
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Preferred Qualifications
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- Experience in a performing arts or cultural organization. Advanced Finance degree, MBA or CPA certification.
- Â Systems conversion experience.
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Skills & Qualities
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- Requires independent initiative under general supervision.
- Â Ability to effectively relay information and respond to questions from internal staff.
 Requires well-developed interpersonal communication skills, tact, and diplomacy to develop and maintain effective internal customer service.
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