Contracts & Grants Manager

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The School of Social Sciences is one of the largest academic units at UCI, with over 175 faculty, 70 career staff members, 400 graduate students and 5500 undergraduate students. Social Sciences is home to 9 academic departments and our students comprise 20 percent of the entire UCI student body. Our people – faculty, staff, students, alumni and community friends—aren't afraid to be bold, break the mold, and be boundaryless in search of solutions that create positive change in society, economies and for human well-being.

The School of Social Sciences' Contracts and Grants Unit provides quality service to faculty, researchers, and other academic personnel affiliated with the school to obtain (pre-award) and manage (post-award) sponsored awards that support research, training, and other scholarly activities. The Contracts and Grants Unit staff ensures timely, accurate, and responsible stewardship of funds by carrying out these administrative activities within UC, UCI, Federal, State, and agency policies, procedures, and regulations.

The staff prepares and reviews contract and grant proposal submissions to all prospective sponsors including but not limited to the Federal Government, Private Foundations, and For-Profit Entities. The staff also monitors and reports on funds received from outside sponsors and internal UCI sources and provides general guidance on the proper stewardship of those funds.

Supervises support staff working on grants or contracts according to established policies, practices and defined internal controls. Receives pre-determined work that are subject to a moderate level of control and review. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and work flow analysis. Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. Provides guidance and oversight for pre and post award administration for the school.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $$98,000- $$128,000 (Annual).


Required:

• Thorough knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements.
• Thorough knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policies, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
• Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
• Ability to manage high volume and complex transactions.
• Ability to perform highly complex financial analysis and customized reporting.
• Thorough knowledge of policy and its interpretations.
• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Proficiency in use of common desktop / web applications.
• Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high-volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills.
• Strong supervisory skills to, hire, coach, mentor, develop motivate, discipline and effectively lead and supervise staff. Strong ability to maintain confidentiality and exercise discretion.
• Ability to analyze complex situations and serve as a resource to staff to help determine policies to apply, establish best practices independently research information and or determine when to consult with supervisor or other experts.
• Demonstrated organizational skills with a strong attention to detail and ability to recognize the workload of others faced with a heavy workload and competing deadlines and ability to temporarily reassign tasks to meet deadlines.
• Bachelor's degree in related area and / or equivalent experience / training

Preferred:

• Proficient in the use of UC Campus and agency systems, such as Kuali Research, Cayuse, and NSF Research.gov.
• Demonstrated skill in understanding and interpreting University of California Policies and Procedures as they relate to finance, contracts and grants, and sales and services activities, equipment management, and gift administration
• Demonstrated skill in understanding and interpreting current federal, state and University regulations relating to contracts and grants administration to include OMB Circular A-21 and CASB applications.
• 5-10 years 5-7 years of experience or a combination of education and experience.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.