Infrastructure Cost Control Invoice Specialist (3129)

TITLE: Infrastructure Cost Control Invoice Specialist (3129)

LOCATION: Anchorage, AK

SCHEDULE: 9-80 Schedule (9Hr Days)

Duration:  12 months

This is a contingent labor position

Description:

The Willow Infrastructure Cost Control Invoice specialist position performs under the direction of the Cost Control Lead- Infrastructure and will be accountable for oversight of certain components of the Willow Infrastructure cost, change management and reporting. The assignment will include participation in the Infrastructure Project Controls Leadership team meetings and other assignments as required.

Responsibilities:

The Willow Infrastructure Cost Control Specialist reports to the Cost Control Lead Infrastructure and may be responsible for:

• Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes. Route invoices to appropriate invoice reviewer or approver, as needed.
• Assist invoice reviewers / approvers with invoice processing issues.
• Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the areas of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc. (Invoice Specialist does)
• Develop working knowledge of agreements and contracts, as well as provide rate validation for them.
• Complete invoice reconciliation audits with vendors as assigned
• Complete rejection and resubmission monitoring; provide guidance to vendors where required
• Address general vendor and internal queries
• Monitor invoices in header error
• If requested, train team and new employees on process
• Provide ConocoPhillips errors resolution on invoices
• Lead internal training sessions for invoice reviewers and approvers
• Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments
• Participate in team meetings
• Address special projects as requested or
• Monitor COP Invoicing and Actian enablement on new vendors setup
• Effectively communicate instructions to vendor on new electronic enablement process
• Resolve GR/IR, PO’s, ERS and Invoicing Plan and Invoice payment status inquires

Basic/Required Qualifications:

• Bachelors’ Degree and/or equivalent experience
• Proven management and staff leadership skills
• 3+ years’ experience on major capital projects in Oil & Gas, Refinery or Petrochemical environments in assignments of increasing responsibility, complexity and scale.
• SAP experience preferred
• Excellent Customer Service Skills
• Ability to work autonomously in a client focus, team environment
• High attention to detail
• Strong verbal and written communication skills
• Strong time management skills

Preferred Skills:

• BS Degree in Construction Management, Engineering or other appropriate field or equivalent experience.
• Knowledge of proprietary computer software systems used for project management, tracking, controlling and reporting (SAP, PIMS, Other)
• Demonstrated ability for development of reports for and presentations to management.

Knowledge, Skills, and Other Requirements:

• Bachelor’s Degree
• 3-5 years’ experience related to Accounts Payable, Contracts, Finance or related field
• Excel spreadsheet intermediate to advanced

Additional Information:

• All duties will be performed in accordance with ConocoPhillips HSE policies and SPIRIT values.
• Willing and able to travel 25% of the time.
• This Role will be based in Anchorage.

REASONABLE ACCOMMODATION: It is Fairweather's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT: Fairweather grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an “at will” relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.