Senior Assistant, Boston Marathon® Jimmy Fund Walk

This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside within New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont. GENERAL SUMMARY: Responsible for assisting the entire Division with reaching financial goals. Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer. APPLICATION REQUIREMENTS: Resume and cover letter required with application submission. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. PRIMARY DUTIES AND RESPONSIBILITIES: Revenue responsibility of $200,000 Primary contact for a portfolio of teams in the Boston Marathon® Jimmy Fund Walk Complete donor visits to participants, Team Captains, and Pacesetters, yielding 30 calls/face-to-face meetings annually Strategize with partner business units to expand high-capacity walker’s opportunities with the organization Outreach to Unassigned Team Captains and first-time Unassigned walkers Coordinate the Walk Team’s weekly update to the division including the year to date (YTD) Revenue Oversee Walk’s Community Fundraising Events (tracking event forms, recording proceeds, etc.) Manage Restricted Fundraising program Liaise with fiscal department and contacts in oncology department to ensure funds raised are credited and acknowledged appropriately Complete daily, weekly, and monthly processes to ensure funds raised by restricted teams are properly designated Work with the Assistant Director II, Institute Initiatives, on sending alerts notifying departments on a team has restricted funds to them Support Assistant Director II, Institute Initiatives, as needed (including but not limited to) Pre-event planning for all employee-specific events Provide administrative support to the Assistant Vice President, Associate Director of Stewardship, and Senior Associate Director II, Marketing, including managing correspondence, mail, expense reports, travel arrangements and appointments. Specifically including (but not limited to): Monthly P-card reconciliation for AVP; Director, Stewardship; Senior Associate Director II, Marketing; and Assistant Director II, Institute Initiatives Uploads for contacts into internal databases for AVP; Director, Stewardship; Senior Associate Director II, Marketing; and Assistant Director II, Institute Initiatives, as well as contact uploads for entire Walk team outreach Stewardship event-related logistics, such as tracking RSVPs and updating EMS/CV, creating nametags, making slideshows, and more. These events include, but are not limited to, Pacesetter Exclusive Events, etc. Oversee scheduling Stewardship and Walk Staff meetings and circulating meeting minutes Complete weekly reports/processes for Stewardship team as needed ($1K+ report, Prospect Manager updates, assignment process for prospect research, etc.) Oversee annual review of Prospect Manager assignments and update databases as needed Monthly collection and processing of dining pavilion canisters Oversee walker tracking spreadsheet and deadlines to identify stories for marketing materials, emails, social media, etc. Track and facilitate ordering of business card spreadsheet for teams that qualify Schedule meetings as required for the Assistant Vice President, assist in the coordination of these meetings making necessary arrangements, and taking meeting minutes if required Provide back-up to the Walk Assistant to respond to calls, and emails from participants, volunteers, donors, and inquiries; suggest appropriate responses and inform supervisor when the situation merits his attention Provide back-up support to Walk Assistant for weekly mail process and gift processing Provide support for front desk and related duties as requested and needed Assume major responsibilities/a leadership role regarding set-up and logistics on event weekend Work with Donor Relations on all Honor Roll processes Provide additional support for division related Boston Marathon® Jimmy Fund Walk inquiries Participate in at least one other organization’s event Other duties as assigned by the Assistant Vice President SUPERVISORY RESPONSIBILITIES: Reports to Assistant Vice President, Boston Marathon® Jimmy Fund Walk. Will seek major decision-making authority from direct supervisor. However, independent decision-making on day-to-day tasks and good judgment is required for dealing with participants, volunteers, donors, interns, etc. MINIMUM JOB QUALIFICATIONS: Associate degree and/or administrative training degree required. As this level position is often considered a “base” for someone pursuing a career in Philanthropy, a Bachelor’s degree is preferred. 1-3 years of administrative experience. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Strong written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects is key. Solid computer skills and competency in Microsoft Office Suite products is necessary. This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus. PATIENT CONTACT: Yes WORKING CONDITIONS: This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. Some overtime required. DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT: We’re stronger together. In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. DFCI DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis. DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.* *All benefits subject to Institute changes We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions. At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law. EEOC Poster