Assistant, Donor Relations (Events and Recognition)

This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont. GENERAL SUMMARY: This Assistant position on Donor Relations supports a comprehensive recognition and events program for a major donor base. Responsible for assisting the entire Division with reaching financial goals. Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer. APPLICATION REQUIREMENTS: Resume and cover letter required with application submission. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. PRIMARY DUTIES AND RESPONSIBILITIES: Provide essential administrative support for the Donor Relations recognition and events teams. Responsibilities include, but are not limited to: Preparing for and scheduling meetings; handling meeting follow-up; and drafting internal communications; Collaborating with team members on specific projects such as named space gift proposals, recognition opportunities, recognition gifts procurement, campus tour trainings, and other projects as assigned; Assisting with logistics for a range of stewardship, recognition, and cultivation events, including recruiting volunteers, preparing event materials, attending events and assisting with staffing responsibilities, and managing the speaker database; Managing the digital asset database and named space inventory catalog; Reviewing and maintaining donor recognition walls and displays; Creating and maintaining information management systems including donor correspondence, named space changes, donor record reviews, donor recognition gifts, preferred donor recognition listings; Managing invitation lists including collecting and managing RSVPs, and sending timely RSVP updates to all applicable Philanthropy staff; Assisting with processes for Honor Roll, event communications, and other Philanthropy correspondence; Documenting and maintaining department processes, procedures, and forms; Preparing materials for strategic initiatives and projects; Providing back-up support for front desk as requested; Other duties as necessary. SUPERVISION: Reports to the Director, Recognition, and Director, Events, both on the Donor Relations team. MINIMUM JOB QUALIFICATIONS: Associate degree and/or administrative training degree required. As this level position is often considered a “base” for someone pursuing a career in Philanthropy, a Bachelor’s degree is preferred with 0-2 years administrative experience. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: This position is task-driven, so attention to detail, organization, and prioritization are critical Strong written and verbal communication skills Highly proficient with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive, Teams); database management skills helpful Effective in working with a wide range of individuals, including highest level of DFCI constituents A self-starting attitude with the ability to work independently and as part of a customer service team in a fast-paced environment This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus. PATIENT CONTACT: No. WORKING CONDITIONS: Remote work flexibility (up to one day in the office each week). Some evening and weekend work required. Local travel may be required. DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT: We’re stronger together. In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. DFCI DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis. DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.* *All benefits subject to Institute changes We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions. At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law. EEOC Poster